Sunday, May 22, 2022

Elections Technician

Recruitment #21-1282-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Application or Supplemental Questionnaire will result in disqualification.

Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing.

 Applications and Supplemental Questionnaires will only be accepted on-line. 

DESCRIPTION

THE DEPARTMENT
The Registrar of Voters is responsible for registering voters and conducting Federal, State, County, special and local elections. The Registrar prepares the published notices of elections and lists of offices for which candidates are to be nominated. It is the Registrar's duty to accept and check the nominating petitions of candidates for office; prepare and print official and sample ballots in English, Chinese, Spanish, Tagalog and Vietnamese; mail sample ballots to over 900,000 registered voters; recruit over 6,000 election officers and over 800 polling places; and provide the roster and street index and other supplies for use by the election officers at the polls.

The Registrar of Voters is also required to establish and revise voting precincts, provide for the tabulation of returns on election night, and conduct the official canvass of votes cast. In addition to elections, the Registrar is required to check the signatures on initiative, referendum and recall petitions. Finally, the Registrar is required to provide outreach services to maintain voter registration at the highest level possible.

For more information regarding the Registrar of Voters, please visit: http://www.acgov.org/rov/ 

 

THE POSITION
Elections Technicians plan, organize, coordinate, oversee and lead election processes and activities related to the administration of elections including: registration, voter outreach, vote by mail voting, candidates’ services, locating and securing polling places, preparing election supplies in the warehouse, and the recruitment, hiring, training and evaluation of election workers and perform other related duties as required. 

The classification of Elections Technician is a highly specialized journey-level classification found in various sections of the Registrar of Voters Department. Incumbents perform varied clerical/technical duties during various cycles of the voter registration process, including but not limited to consolidation of voting precincts, oversight, direction and participation in the preparation of materials related to the vote by mail process; distinguishing different classifications of vote by mail voters in elections; planning, coordination and oversight of the candidate filing process, determination of eligibility of candidates to run for office, provide voter registration training to the general public, verify registration eligibility, recruitment of election workers, conduct outreach to the community and educate voters on the voting process. All duties are related to the administration of elections to ensure that all local, state and federal laws are observed.

 

THE IDEAL CANDIDATE
In addition to meeting the minimum qualifications stated below, the ideal candidate will possess the following critical attributes:

  • Exceptional verbal and written communication skills, with the ability to build and maintain key partnerships with internal and external customers.
  • Ability to apply, quickly and effectively, newly acquired knowledge of procedures, processes, rules, and regulations pertaining to California Elections Code, and direct the work of others during election periods.
  • Ability to maintain a consistent level of performance when faced with tight timelines, heavy workloads, and conflicting work demands which mandate the need to work over-time, weekends, and holidays.
  • Ability to foster and encourage confidence in the organization and its mission through interactions with staff, voters, volunteers, and stakeholders. 
  • Ability to maintain consistent effectiveness when experiencing changes in work location, responsibility, hours, and personnel.
  • Exceptional organizational skills with the ability to prioritize tasks, work on multiple projects simultaneously, and ensure deadlines are met and work is complete.
  • Knowledge of modern office technology, including SharePoint, Lync, and Office 365.
  • Remain flexible, open, and positive in the face of changing needs and customer/workload demands.

MINIMUM QUALIFICATIONS

Either I
The equivalent of one year full-time experience in the class of Specialist Clerk I or an equivalent or higher level clerical classification in the Alameda County classified service.

Or II
The equivalent of two years full-time experience performing clerical voter services in a Registrar of Voter’s Office.

Or III
The equivalent of three years full-time clerical experience, which involved public contact.

License:

Possession of a valid California Motor Vehicle Operator’s license.

Special Requirement:

Persons hired in the classification of Elections Technician - Polls/Warehouse/Equipment must possess the ability to lift at the Alameda County Class 4 level (50-100 pounds).

NOTE: The Civil Service Commission may modify the above minimum qualifications in the announcement of the examination.

KNOWLEDGE AND SKILLS

NOTE: The most suitably qualified candidates will possess the following competencies:

Knowledge of:

• Effective training skills.
• Modern office practices and procedures including business correspondence.
• Standard office operations.
• Defensive driving techniques.
• Safety practices and procedures related to motor vehicle operation.

Ability to:

• Learn and apply the California Elections Code and federal election law as it relates to the specific disciplines of this classification.
• Understand, interpret and apply relevant provisions of state and federal law regarding polling place accessibility, voting by mail and candidate nomination.
• Explain relevant provisions of state and federal law to voters, candidates, incumbent office holders, campaign managers and the general public.
• Perform a wide variety of clerical and technical work independently, quickly and accurately.
• Understand and follow complex oral and written directions.
• Establish and maintain cooperative working relationships with diverse special interest groups.
• Plan, organize, assign, and direct the work of others during election periods.
• Perform detail work accurately.
• Work on multiple projects under pressure and meet deadlines.
• Communicate effectively both orally and in writing.

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:

1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.

2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process.

3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

We reserve the right to make changes to the announced examination components. 

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency.

 

TENTATIVE SELECTION PLAN    

Deadline for Filing

5:00 P.M. Monday, February 14, 2022

Review of Minimum Qualifications:

February 24, 2022

Review of Supplemental Questionnaire for Best Qualified:

March 22, 2022

Oral Examination:

Week of April 4, 2022


 We Reserve the Right to Make Changes to the Announced Recruitment & Selection Plan   

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.


Sandy Kim, Human Resources Analyst

Human Resource Services, County of Alameda
Sandy.Kim@acgov.org
(510) 272-6470
www.acgov.org/hrs



DISASTER SERVICE WORKER
All Alameda County employees are designated Disaster Service Workers through state and local law.  Employment with the County requires the affirmation of a loyalty oath to this effect.  Employees are required to report to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY
Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer.  All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.