Wednesday, May 12, 2021

Facilities Manager

Recruitment #21-9690-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

Supplemental Questionnaire:  A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Application or Supplemental Questionnaire will result in disqualification.

Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  

Applications and Supplemental Questionnaire will only be accepted on-line.

DESCRIPTION

THE AGENCY

Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts.

While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service.

THE POSITION

Under general direction the incumbent will plan, manage, coordinate and supervise the facilities maintenance, repair and operation of Alameda County owned buildings, including correction and detention facilities; or to plan, manage, coordinate and supervise the County’s general fund real property and space allocation programs; and to do related work as required.

For more detailed information about the job classification, visit:   Facilities Manager (#9690)

IDEAL CANDIDATE 

In addition to meeting the minimum qualifications for the position of Facilities Manager the ideal candidate will possess the following critical attributes:

  • Outstanding achievement in building maintenance and/or construction management. Additional expertise in Carpentry, Electrical, HVAC, Mechanical Systems, Painting, Plumbing, Grounds and/or Integrated Pest Management is a plus. Experience in a unionized work environment is an additional plus.  
  • Demonstrated ability to conduct thorough analysis that weighs pertinent laws and regulations, potential risks and impact of possible solutions resulting in sound decision making.
  • Effective time management demonstrated by efficient preparation, scheduling, prioritization, and an understanding of appropriate delegation of duties.
  • Commitment to safety on the job for all stakeholders as demonstrated by knowledge and implementation of Occupational Safety and Health Administration (OSHA),
  • National Fire Protection Association (NFPA), and Uniform Building Code (UBC) laws, codes, and regulations.
  • Successful supervisory experience that includes staff management and mentoring, understanding of HR policies in a union environment and documentation and writing skills.
  • Demonstrated ability to work collaboratively with stakeholders to ensure customer support and to achieve organizational goals.
  • Analytic skills required to evaluate data and develop improved processes and performance.
  • Skilled in strategic maintenance and construction planning.
  • Skilled in project management requiring coordination and collaboration across departmental lines.
  • Experience in procurement and contracting functions within construction project management is desirable.

VACANCIES

The current vacancy is within the Building Maintenance Department.  However, the eligible list resulting from this recruitment may be used by any department needing to fill a vacancy for this classification.

MINIMUM QUALIFICATIONS

For Building Maintenance Department Positions:

Either I

The equivalent of two years of full-time experience in the class of Supervisor, Buildings and Plant Maintenance, Carpenter Supervisor, Landscape Supervisor, or an equivalent class in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

The equivalent of four years of full-time (or equivalent part-time hours) administrative and technical experience in facilities maintenance and operation demonstrating possession of the following knowledge and abilities. Three years of this required experience must have been in a supervisory capacity.


Possession of a Bachelor’s degree in Facilities Management, or a related field, from an accredited college or university is desirable.

Possession of a Facilities Management Certificate is desirable.

For position(s) assigned to corrections facilities, experience in the operation and maintenance of corrections or detention facilities is desirable.

Special Requirements:

Must be able to obtain and maintain security clearance.

For Real Property Division:

Either I
Experience:

The equivalent of two years of experience in the class of Real Estate Projects Manager or an equivalent class in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II
Education:

Possession of a Bachelor’s degree from an accredited college or university in Business or a closely related field

And
Experience:

The equivalent of four years of full-time (or equivalent part-time hours) administrative and technical experience in real property management demonstrating possession of the following knowledge and abilities. Three years of this required experience must have been in a supervisory capacity. (Four (4) years of additional experience may be substituted for the Bachelor’s degree.)

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies:

For Building Maintenance Department:

Knowledge of:

• Computerized preventive maintenance systems and electronic controls.
• Building operations and maintenance engineering as they relate to electrical Systems, HVAC systems, painting, carpentry, gardening, plumbing, and painting.
• Heating, ventilation and air conditioning systems.
• Applicable building codes, regulations, federal, State, local ordinances.
• Budget development and tracking, cost control procedures, financial forecasting and fiscal analysis.
• Project management methods and procedures.

Ability to:

• Analyze, make effective decisions and solve problems.
• Plan and organize.
• Analyze budgets.
• Provide management control and leadership.
• Adapt to changing circumstances.
• Demonstrate flexibility.
• Supervise and evaluate subordinate staff.
• Develop and maintain working relationships with employees, other County departments, property owners, tenants, contractors, and the general public.
• Handle conflict effectively.
• Communicate effectively orally and in writing especially when pertaining to interpretation of regulations and contracts.

For Real Property Division:

Knowledge of:

• Principles of organizational management.
• Fiscal, budgetary and governmental policies.
• Effective public relations.
• Real estate practices and real estate law.
• Methods and practices of property appraisal and of selecting, leasing, acquiring and selling property for County use.
• County zoning regulations and building and governmental codes including American with Disabilities Act (ADA) requirements.
• Principles and practices of effective commercial property management.
• Cost estimation, market analysis and land economics.
• Budget development and tracking, cost control procedures, financial forecasting and fiscal analysis.
• Construction issues related to tenant improvement work.
• Space and furniture planning.
• Financing mechanisms and debt instruments.
• Project management methods and procedures.

Ability to:

• Analyze, make effective decisions and solve problems.
• Plan and organize.
• Analyze budgets.
• Provide management control and leadership.
• Adapt to changing circumstances.
• Demonstrate flexibility.
• Supervise and evaluate subordinate staff.
• Conduct complex, difficult negotiations.
• Plan, direct, coordinate and supervise all phases of real property appraisal, acquisition, lease and sale in a property management program.
• Draft and interpret lease terms, purchase contracts and financing agreements.
• Read and comprehend blueprints and maps.
• Prepare and analyze complex financial data, draw logical conclusions and prepare reports.
• Prepare correspondence and maintain files.
• Manage complex facility and tenant improvement projects.
• Develop and maintain working relationships with employees, other County departments, property owners, tenants, contractors, and the general public.
• Handle conflict effectively.
• Use computer programs for financial modeling and word processing.
• Communicate effectively orally and in writing on legal, financial and administrative topics.
• Coordinate work projects, develop and maintain harmonious working relationships.

EXAMINATION COMPONENTS

The examination will consist of the following steps:

  1. A review of candidates' application to verify possession of minimum requirements.  Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
  2. A review of the supplemental questionnaire to determine the minimum requirements.
  3. An oral interview which will be weighted as 100% of the candidates' final examination score.  The oral interview may contain situational exercises.

Candidates must attain a qualifying rating on each portion of this recruitment.  

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS.

Alameda County utilizes a Civil Service Selection System founded on merit.  Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness, and ability of competitors to perform duties of the vacant position.  Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position.  Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. 

 

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.  The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN
Deadline for Filing:                                                                                                         5:00 p.m., Tuesday, May 18, 2021
 Review of Minimum Qualifications:   by Friday June 4, 2021
 Review of Supplemental Questionnaire:  by Friday June 18, 2021
 Oral Interviews*:   Week of July 12, 2021
*The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS.

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes.  To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing.   Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. 

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs. 

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Irene Lu, Human Resources Analyst 
Human Resource Services Division, County of Alameda
irene.lu@acgov.org
510-272-6429
www.acgov.org/hrs


DISASTER SERVICE WORKER

All Alameda County employees are designated Disaster Service Workers through state and local law.  Employment with the County requires the affirmation of a loyalty oath to this effect.  Employees are required to report to work as ordered in the event of an emergency.


EQUAL EMPLOYMENT OPPORTUNITY

 

Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer.  All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.


 



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.