Wednesday, October 5, 2022

Procurement Manager, Zone 7

Recruitment #22-4956-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification.

Applications and Supplemental Questionnaires will only be accepted online.

DESCRIPTION

THE AGENCY

Zone 7 Water Agency supplies treated drinking water to retailers serving approximately 260,000 residents and businesses in Pleasanton, Livermore, Dublin and, through special agreement with the Dublin San Ramon Services District, the Dougherty Valley area of San Ramon. Zone 7 also supplies untreated irrigation water (mostly to vineyards) and provides flood protection to eastern Alameda County.

For more information regarding the Alameda County Flood Control and Water Conservation District, Zone 7, please visit their website at http://www.zone7water.com.

THE POSITON

Under general direction the incumbent manages, organizes, and supervises the activities of the Agency’s purchasing and contract administration functions, and purchasing card programs and perform other related work as required.

This is a single class position responsible for managing and administering the activities of Zone 7 Water Agency’s contract and procurement functions including the supervision of staff involved with procuring materials, supplies, equipment, and services through the preparation of specifications for the solicitation of  bids.  This position reports to the Assistant General Manager – Finance in the Administrative Services Division.

For a detailed listing of the essential responsibilities and core competency requirements for this position, please click here for the job description. 

IDEAL CANDIDATE

The ideal candidate has experience with a proven track record of success that demonstrates knowledge, skills and abilities in the following areas:

  • Leading, directing, and motivating staff with focus on guiding others in accomplishing work objectives.
  • Developing and administering division goals, objectives, and procedures.
  • Preparing accurate and complete bids, proposals and complete bids, proposal and specifications. 
  • Facilitating discussions between customers/partners and potential vendors to agree on contract terms and evaluates bids or proposals to make contract award decisions.
  • Understanding and application of Agency, County, and other governmental rules and regulations affecting purchasing functions with regards to the negotiating and purchasing of goods and services.
  • Maintaining focus, intensity, remains optimistic and persistent, even under adversity.
  • Using resources to identify key issue, problems, solve them, act decisively, and shows good judgment in decision-making.
  • Receiving and presenting information and concepts, in both written and oral formats.
  • Organizational skills, including the ability to independently prioritize tasks and work on multiple projects; and
  • The ability to maintain and foster a cohesive, interactive spirit and culture within the Agency.
  • Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer) or CPSM (Certified Professional in Supply Management) is desired

MINIMUM QUALIFICATIONS

Education:  

Possession of a bachelor's degree from an accredited college or university in public administration, business administration, accounting, finance, economics, purchasing, supply chain management, or in a related field.  

AND  

Experience:  

The equivalent of six (6) years of recent full-time procurement and materials/supply control experience, which included at least two (2) years of supervisory experience.   

Certification:  

Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer) or CPSM (Certified Professional in Supply Management) is desirable.  

NOTE:    The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

  • Basic principles and practices of supervision.
  • Operations, services and activities of a comprehensive centralized purchasing program.
  • Principles and practices of purchasing program development and implementation.
  • Principles and practices of supply coordination and inventory control.
  • Advanced methods and techniques of bid and specification and preparation.
  • Management skills to analyze programs, policies and operational needs.
  • Principles and practices of governmental purchasing and contract administration.
  • Applicable laws, codes, regulations, policies and procedures related to public bidding, contracting and procurement.
  • Electronic procurement systems, Microsoft Suite applications such as Microsoft Word, Excel, PowerPoint and Outlook.  

Ability to:

  • Oversee, organize, direct and coordinate the work of subordinate staff.
  • Negotiate and purchase goods and services for a government agency.
  • Prepare accurate and complete bids, proposals and specifications.
  • Develop and administer division goals, objectives, and procedures.
  • Prioritize, organize, and coordinate several projects concurrently.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of the work.

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:

 

  1. A review of candidates' applications and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.

  2. A screening for best qualified weighted as pass/fail. Candidates passing this test component will move forward to the next step in the examination process.

  3. An oral examination, weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises. 

 CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION

We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

 

For more information on the Civil Service Selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency.


TENTATIVE SELECTION PLAN

 Deadline for Filing:                                                                       

     5:00:00 p.m., Monday, August 29, 2022

Tuesday, September 20, 2022

 Review of Minimum Qualification:

by September 16, 2022

TBD

 Review of Supplemental Questionnaire for Best Qualified:

 by October 5, 2022

TBD

 Oral Interview Exam*

Week of October 17, 2022

TBD

Updated 8/31/22 (eb) 

*The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification.


WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN


Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues.  To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received, or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and alamedacountyHR@acgov.org are routed to an unmonitored mailboxes. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied.


Erika Beams, Human Resources Analyst
Human Resource Services, County of Alameda
Email Link: Erika.Beams@acgov.org  Phone: (510) 272-6393 


DISASTER SERVICE WORKER

All Alameda County employees are designated Disaster Service Workers through state and local law.  Employment with the County requires the affirmation of a loyalty oath to this effect.  Employees are required to report to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer.  All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.