Tuesday, February 7, 2023

Fire Department Financial Services Manager

Recruitment #22-8141-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended.

Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 PM on the Last Day for Filing.


 Applications will only be accepted on-line.

DESCRIPTION

ABOUT THE DEPARTMENT

THE ALAMEDA COUNTY FIRE DEPARTMENT (ACFD) provides all-risk emergency services to the unincorporated areas of Alameda County (excluding Fairview), the cities of San Leandro, Dublin, Newark, Union City and Emeryville, the Lawrence Berkeley National Laboratory and the Lawrence Livermore National Laboratory. With 28 fire stations and 34 companies serving a population of 394,000, the ACFD serves densely populated urban areas, waterways, industrialized centers, extensive urban interface, agricultural and wildland regions. Over 400 personnel and 100 Reserve Firefighters provide a wide variety of services to an ever expanding, dynamic and diverse community of roughly 508 square miles. These services include:

  • Advanced Life Support
  • Fire Suppression
  • Hazardous Materials Response
  • Urban Search & Rescue
  • Water Rescue
  • Community Outreach & Education
  • Disaster Preparedness
  • Fire Prevention and Code Compliance
  • Regional Dispatch

The Alameda County Fire Department (ACFD) was formed on July 1, 1993 as a dependent special district with the Alameda County Board of Supervisors as its governing body. This consolidation brought together into a single jurisdiction the Castro Valley Fire Department, Eden Consolidated Fire Protection District and County Fire Patrol. Subsequently, the following communities have contracted with the ACFD:

  • July 1, 1995 City of San Leandro
  • July 1, 1997 City of Dublin
  • August 1, 2002 Lawrence Berkeley National Laboratory
  • October 1, 2007 Lawrence Livermore National Laboratory
  • May 1, 2010 City of Newark
  • July 1, 2010 City of Union City
  • July 1, 2012 City of Emeryville

On January 20, 2008, the ACFD became responsible for the administration and operation of the Alameda County Regional Emergency Communications Center (ACRECC). The dispatch center provides dispatch and regional communication center services for the ACFD, the Alameda County Emergency Medical Services Agency, Camp Parks Combat Support Training Center, and the cities of Alameda, Fremont, Livermore and Pleasanton. ACRECC is also the Dispatch/System Status Management Center for Falck ambulance service.

For more information about the agency, please visit:  Alameda County Fire Department.


THE POSITION

Under general direction, plans, organizes, directs, and supervises the Finance Division of the Administrative Services branch of the Alameda County Fire Department; coordinates activities with other divisions, internal and external customers, auditors, and other stakeholders; performs and reviews advanced level analytical and professional accounting work; manages compliance with applicable laws and regulations regarding financial reporting requirements; and performs other duties as assigned.    

THE IDEAL CANDIDATE

In addition to meeting the minimum qualifications listed below, the ideal candidate will encompass the following attributes and have demonstrated a successful track record in:

  • Knowledge of advanced budgeting principles and techniques, as well as fiscal contract administration;
  • Knowledge of Federal, State, and GASB standards and legislation impacting local government agencies;
  • Strong personnel management and supervision skills, including training, and evaluating staff;
  • Knowledge of Business Process Improvement methodologies;
  • Excellent problem-solving skills, with the ability to proactively identify and support creative and viable financial and business solutions;
  • Expertise in information systems technologies which enhance business practices;
  • Ability to balance competing interests in a regulatory and political environment;
  • Strong collaboration skills in a team-based environment; and
  • Proficiency in effective methods of communicating information to others.
For more information about the job classification, visit: Fire Department Financial Services Manager (#8141).

MINIMUM QUALIFICATIONS

Education:  

Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in Economics, Finance, Accounting, Business or Public Administration, or a field related to the work.   

(Additional professional or administrative or financial services experience may be substituted for the education on a year-for-year basis.)  

Experience:  

The equivalent of four (4) years of full-time management or supervisory experience in financial planning or analysis, budget development and processing, contract negotiations and/or grants management. Experience with financial management operations of a special district is highly desired.  

License:  

This position will require possession of a valid California driver’s license.  

NOTE:    The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies: 

Knowledge of:  

  • Management principles and practices, including work planning, employee supervision and business management.
  • Principles of public administration.
  • Practices and techniques of administrative and financial analysis and report preparation.
  • Computer applications and hardware and software related to the work.
  • Public payroll, purchasing and contract administration practices.
  • Budgetary, contract and grant administration and financial recordkeeping and reporting practices.
  • Office administrative practices and procedures, including records management.  

Ability to:

  • Serve effectively as a member of a departmental executive management team.
  • Manage a variety of financial services and analytical functions.
  • Plan, supervise, review, and evaluate the work of others, either directly or through subordinate supervision.
  • Plan and conduct complex administrative and financial studies.
  • Research, compile and summarize varied information, evaluate alternatives, and reach sound conclusions.
  • Interpret, explain, and apply complex policies, regulations, and procedures.
  • Prepare clear and accurate reports, correspondence, procedures, policies, and other written materials.
  • Represent the department in meetings with others.
  • Organize and prioritize work and meet critical deadlines.
  • Exercise sound independent judgment within established policies and guidelines.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Communicate orally and in writing.

EXAMINATION COMPONENTS

The examination will consist of the following steps:

  1. A review of candidates' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
  2. A review of candidates' supplemental questionnaire to select the best qualified applicants to continue in the process.
  3. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises.

Candidates must attain a qualifying rating on each portion of this recruitment.


WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

 

TENTATIVE SELECTION PLAN

 

Deadline for Filing:

5:00 PM, Tuesday, January 3, 2023

**Tuesday, January 10, 2023

***Friday, January 13, 2023

****Thursday, January 26, 2023

Review of Applications for Minimum Qualifications:

Week of January 10, 2023

***Week of January 16, 2023

****Friday, January 27, 2023

Review of Supplemental Questionnaire for Best Qualified:

Week of January 30, 2023

Oral Examination*:

Week of February 20, 2023

**Updated 01/03/2023 - MST

***Updated 01/10/2023 - MST

**** Updated 01/31/2023 - MST


*If designated as a combined oral examination/hiring interview, in addition to establishing an eligibility list, the oral interviews may serve as the final selection interview for vacancies in this classification. 


WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN.


Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA), Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.

BENEFITS

*** For benefit information, please contact Fire Administration at 925-833-3473.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org@jobaps.comNoReply@jobaps.com, and NoReplyAlamedaCountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.


Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.


NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@acgov.org and NoReplyAlamedaCountyHR@acgov.org are routed to unmonitored mailboxes. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.


Maria Tabora | Human Resources Analyst
Human Resource Services, County of Alameda
(510) 272-6463 | Maria.Tabora@acgov.org

DISASTER SERVICE WORKER

All Alameda County employees are designated Disaster Service Workers through state and local law.  Employment with the County requires the affirmation of a loyalty oath to this effect.  Employees are required to report to work as ordered in the event of an emergency.


EQUAL EMPLOYMENT OPPORTUNITY

Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer.  All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.