Fire Department Financial Services Manager

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended.

Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 PM on the Last Day for Filing.

 Applications will only be accepted on-line.

THE IDEAL CANDIDATE

In addition to meeting the minimum qualifications listed below, the ideal candidate will encompass the following attributes and have demonstrated a successful track record in:

• Knowledge of advanced budgeting principles and techniques, as well as fiscal contract administration;
• Knowledge of Federal, State, and GASB standards and legislation impacting local government agencies;
• Strong personnel management and supervision skills, including training, and evaluating staff;
• Knowledge of Business Process Improvement methodologies;
• Excellent problem-solving skills, with the ability to proactively identify and support creative and viable financial and business solutions;
• Expertise in information systems technologies which enhance business practices;
• Ability to balance competing interests in a regulatory and political environment;
• Strong collaboration skills in a team-based environment; and
• Proficiency in effective methods of communicating information to others.

Education:  

Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in Economics, Finance, Accounting, Business or Public Administration, or a field related to the work.   

(Additional professional or administrative or financial services experience may be substituted for the education on a year-for-year basis.)  

Experience:  

The equivalent of four (4) years of full-time management or supervisory experience in financial planning or analysis, budget development and processing, contract negotiations and/or grants management. Experience with financial management operations of a special district is highly desired.  

License:  

This position will require possession of a valid California driver’s license.  

NOTE:    The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

The most suitably qualified candidates will possess the following competencies: 

Knowledge of:  

• Management principles and practices, including work planning, employee supervision and business management.
• Principles of public administration.
• Practices and techniques of administrative and financial analysis and report preparation.
• Computer applications and hardware and software related to the work.
• Public payroll, purchasing and contract administration practices.
• Budgetary, contract and grant administration and financial recordkeeping and reporting practices.
• Office administrative practices and procedures, including records management.  

Ability to:

• Serve effectively as a member of a departmental executive management team.
• Manage a variety of financial services and analytical functions.
• Plan, supervise, review, and evaluate the work of others, either directly or through subordinate supervision.
• Plan and conduct complex administrative and financial studies.
• Research, compile and summarize varied information, evaluate alternatives, and reach sound conclusions.
• Interpret, explain, and apply complex policies, regulations, and procedures.
• Prepare clear and accurate reports, correspondence, procedures, policies, and other written materials.
• Represent the department in meetings with others.
• Organize and prioritize work and meet critical deadlines.
• Exercise sound independent judgment within established policies and guidelines.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate orally and in writing.

The examination will consist of the following steps:

1. A review of applicants' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
2. A review of candidates' supplemental questionnaires to select the best qualified candidates to continue in the process.
3. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises.

Candidates must attain a qualifying rating on each portion of this recruitment.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

**Updated 01/03/2023 - MST

***Updated 01/10/2023 - MST

**** Updated 01/31/2023 - MST

*If designated as a combined oral examination/hiring interview, in addition to establishing an eligibility list, the oral interviews may serve as the final selection interview for vacancies in this classification. 

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN.

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA), Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org, @jobaps.com, NoReply@jobaps.com, and NoReplyAlamedaCountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@acgov.org and NoReplyAlamedaCountyHR@acgov.org are routed to unmonitored mailboxes. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

DISASTER SERVICE WORKER

All Alameda County employees are designated Disaster Service Workers through state and local law.  Employment with the County requires the affirmation of a loyalty oath to this effect.  Employees are required to report to work as ordered in the event of an emergency.