THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended.
Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Application or Supplemental Questionnaire will result in disqualification.
Applications and supplemental questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing.
APPLICATIONS AND SUPPLEMENTAL QUESTIONNAIRES WILL ONLY BE ACCEPTED ONLINE.
DESCRIPTION
THE AGENCY
Zone 7 Water Agency is located in the Tri-Valley region of the eastern San Francisco Bay Area. It provides water on a wholesale basis to the cities of Pleasanton, Livermore, Dublin and the Dougherty Valley area of San Ramon, and flood-protection services to all of eastern Alameda County. Zone 7 employs approximately 116 full-time employees and operates on an annual budget of $80.3 million dollars. The Agency’s administrative offices are located in Livermore, CA, the easternmost city of Alameda County, which is bordered by Contra Costa County to the north and San Joaquin County to the east. Livermore, California’s oldest wine region, is known for the science and technology of its national laboratories, a historic downtown area, and the surrounding farmlands and ranches that mirror the Valley’s western heritage.
Zone 7 employees are committed to providing a reliable supply of high-quality water and an effective flood control system to the Livermore-Amador Valley in a fiscally responsible, innovative, proactive and environmentally sensitive way. We invite you to acquaint yourself with our dynamic Agency and its exciting employment opportunities.
For more information regarding the Alameda County Flood Control and Water Conservation District, Zone 7 please visit their website at www.zone7water.com.
THE POSITION
Under general direction, oversees, and manages the purchasing section of the Agency; develops and administers agency-wide policies, procedures, regulations, and guidelines related to purchasing and contracts; provides leadership in planning, developing, and evaluating policies, purchasing systems, initiatives, and objectives for the purchasing section; and performs other related work as required.
This is a single class position located in Zone 7 Water Agency responsible for providing managerial and administrative oversight of the activities and staff in the areas of contracts, procurement and materials, equipment and supplies, inventory maintenance, and control in the Agency. This position is distinguished from the Buyer II, Zone 7 in that the former is responsible for complete oversight and management of the section. This position reports to the Assistant General Manager – Finance, Zone 7, who has multidisciplinary oversight and supervises staff of assigned functional areas.
The ideal candidate will be an inclusive manager with outstanding communication skills who engages and seeks feedback from internal and external stakeholders, and employees. The candidate will also foster a culture of respect, safety, accountability, and collaboration.
In addition to the minimum qualifications, the ideal candidate for this position will have track record of success if the following areas:
Leading, directing, and motivating staff with focus on guiding others in accomplishing work objectives.
Developing and administering division goals, objectives, and procedures.
Preparing accurate and complete bids, proposals and complete bids, proposal and specifications.
Facilitating discussions between customers/partners and potential vendors to agree on contract terms and evaluates bids or proposals to make contract award decisions.
Understanding and application of Agency, County, and other governmental rules and regulations affecting purchasing functions with regards to the negotiating and purchasing of goods and services.
Maintaining focus, intensity, remains optimistic and persistent, even under adversity.
Using resources to identify key issue, problems, solve them, act decisively, and shows good judgment in decision-making.
Receiving and presenting information and concepts, in both written and oral formats.
Organizational skills, including the ability to independently prioritize tasks and work on multiple projects; and
The ability to maintain and foster a cohesive, interactive spirit and culture within the Agency.
Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer) or CPSM (Certified Professional in Supply Management) is desired.
MINIMUM QUALIFICATIONS
Education: Possession of a bachelor's degree from an accredited college or university in public administration, business administration, accounting, finance, economics, purchasing, supply chain management, or in a related field.
AND
Experience: The equivalent of six (6) years of recent full-time procurement and materials/supply control experience, which included at least two (2) years of supervisory experience.
Substitution: Additional work experience may be substituted for the education requirement on a year-for-year basis.
Certification: Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer), or CPSM (Certified Professional in Supply Management) is desirable.
NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.
KNOWLEDGE AND SKILLS
The most suitably qualified candidates will possess the following competencies:
Knowledge of:
Basic principles and practices of supervision.
Operations, services, and activities of a comprehensive centralized purchasing program.
Principles and practices of purchasing program development and implementation.
Principles and practices of supply coordination and inventory control.
Advanced methods and techniques of bid and specification and preparation.
Management skills to analyze programs, policies, and operational needs.
Principles and practices of governmental purchasing and contract administration.
Applicable laws, codes, regulations, policies, and procedures related to public bidding, contracting, and procurement.
Electronic procurement systems, Microsoft Suite applications such as Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to:
Oversee, organize, direct, and coordinate the work of subordinate staff.
Negotiate and purchase goods and services for a government agency.
Prepare accurate and complete bids, proposals, and specifications.
Develop and administer division goals, objectives, and procedures.
Prioritize, organize, and coordinate several projects concurrently.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the work.
EXAMINATION COMPONENTS
THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:
A review of applicants' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
A review of the supplemental questionnaire to determine the best qualified. Those candidates considered the best qualified will move on to the final step in the examination process.
An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises.
Candidates must attain a qualifying rating on each portion of this recruitment.
WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS.
Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.
For more information on the Civil Service Selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.
RECRUITMENT AND SELECTION PLAN
Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:
TENTATIVE RECRUITMENT AND SELECTION PLAN
Deadline for Filing:
5:00:00 p.m., Friday, August 9, 2024
Review of Minimum Qualifications:
by August 23, 2024
Review of Supplemental Questionnaire for Best Qualified:
by September 16, 2024
Oral Examination: *
October 3, 2024
Department Selection Interview:
Late October 2024
*The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification.
WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN
Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.
For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.
BENEFITS
Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employees discount, fitness and health screening programs focused on overall well-being. These benefits include but are not limited to*:
For your Health & Well-Being
Medical – HMO & PPO Plans
Dental – HMO & PPO Plans
Vision or Vision Reimbursement
Share the Savings
Basic Life Insurance
Supplemental Life Insurance (with optional dependent coverage for eligible employees)
Accidental Death and Dismemberment Insurance
County Allowance Credit
Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
Deferred Compensation Plan (457 Plan or Roth Plan)
For your Work/Life Balance
12 paid holidays
Floating Holidays
Vacation and sick leave accrual
Vacation purchase program
Management Paid Leave**
Catastrophic Sick Leave
Group Auto/Home Insurance
Pet Insurance
Commuter Benefits Program
Guaranteed Ride Home
Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
Employee Discount Program (e.g. theme parks, cell phone, etc.)
Child Care Resources
1st United Services Credit Union
*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.
** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.
Conclusion
All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add Noreplyalamedacountyhr@acgov.org, @jobaps.com, acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.
Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a county recruitment.
NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com and Noreplyalamedacountyhr@acgov.org are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.
Erika Beams, Human Resources Analyst Human Resource Services Division, County of Alameda Analyst Email Address Link: ERIKA.BEAMS@ACGOV.ORG | Phone: 510-272-6393 www.acgov.org/hrs
DISASTER SERVICE WORKER
All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency.
EQUAL EMPLOYMENT OPPORTUNITY
Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.
