Real Estate Projects Manager (Promotional)

Recruitment #24-9695-01

Introduction

YOU MUST BE AN ALAMEDA COUNTY EMPLOYEE TO APPLY

 

THIS IS A NEW PROMOTIONAL ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Qualified applicants must be current county employees and have completed, by the last day for filing, the equivalent of six months of continuous service following a regular appointment in the Alameda County classified service. A regular appointment does not include provisional, TAP (Temporary Assignment Pool), or STEP-UP appointments.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Supplemental Questionnaire will result in disqualification.

Applications and supplemental questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the last day for filing.

Applications and Supplemental Questionnaires will only be accepted on-line.

DESCRIPTION

THE AGENCY  
Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts.   While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service.

For more information about the agency, please visit:  County of Alameda, General Services Agency.

THE POSITION
Under general direction, to plan, coordinate, and supervise the acquisition, disposition, management, operation, maintenance, and repair of certain County buildings and leased properties; and to perform other related duties.

For more detailed information about the job classification, please visit: Real Estate Projects Manager (#9695).

MINIMUM QUALIFICATIONS

EITHER I:

For Real Property Management Division:

The equivalent of eight years of full-time paid experience in the leasing, acquisition, management or development of commercial real estate (Possession of a Bachelor’s degree from an accredited college or university may be substituted for four years of the required experience.)

Of the required experience at least one year must include financial analysis and one year must include project management of tenant improvements including interior architecture; furniture selection, furniture and communication systems (voice and data) installation management.

Completion of the Alameda County Management Academy “Management and Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.

Or II:
For Portfolio Management Division:

The equivalent of eight years of full-time paid experience in space management or asset management (which included monitoring space inventory, preparing capital investment plans and overseeing repair and alteration expenditures). At least one year of this experience must have included financial analysis AND four years experience in the implementation and daily operation of Computer aided Facilities Management Systems (CAFM). (Possession of a Bachelor’s degree from an accredited college or university may be substituted for four years of the non CAFM required experience.)

Completion of the Alameda County Management Academy “Management and Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.

License:

Valid California Motor Vehicle Operator's license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies: 

Knowledge of:

  • Documents used in commercial real estate transactions.
  • Real Estate from owner’s perspective including principles and practices of effective commercial property management.
  • Proper methods and practices of selecting, leasing and acquiring properties for County use.
  • Budget development and tracking, cost control procedures, financial forecasting and fiscal analysis.
  • Construction issues related to tenant improvement work.
  • Space and furniture planning.
  • Configuring office furniture systems.
  • Financial forecasting and fiscal analysis; financing mechanisms and debt instruments.
  • Project management methods and procedures.
  • Planning including plan development, implementation and maintenance.
  • Computer Aided Facilities Management Systems (CAFM).
Ability to:

  • Negotiate effectively.
  • Manage projects.
  • Draft and interpret lease terms, purchase contracts, and financing agreements.
  • Read blueprints and maps.
  • Perform complex analysis including financial analysis.
  • Evaluate commercial real estate appraisals.
  • Solve problems quickly and effectively.
  • Develop and maintain effective working relationships with employees, other County departments, property owners, tenants, contractors, and the general public.
  • Handle conflict effectively.
  • Use computer programs for financial modeling and word processing.
  • Communicate effectively orally and in writing on legal, financial and administrative topics.
  • Analyze data, drawing logical conclusions.
  • Coordinate work projects, developing and maintaining harmonious working relationships.
  • Develop management information reports including data base management.
  • Use Computer Aided Facilities Management Systems (CAFM).

EXAMINATION COMPONENTS

The examination will consist of the following steps:

  1. A review of the applicants’ application and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
  2. An oral examination which will be weighted as 100% of the candidate’s final examination score. The oral examination may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION COMPONENTS.

We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

RECRUITMENT AND SELECTION PLAN

The County will inform applicants, via email and with reasonable notice in advance, of any examination process that will require their attendance.  The following dates are tentative and subject to change based on operational needs.

RECRUITMENT PLAN

 

Deadline for Filing:

5:00 PM, Thursday, February 15, 2024

Review of Applications for Minimum Qualifications:

Week of February 26, 2024

Civil Service Oral Interview Examination: *Week of March 25, 2024

SELECTION PLAN

 

Departmental Hiring Interviews:

Week of April 15, 2024

*If designated as a combined oral examination/hiring interview, in addition to establishing an eligibility list, the oral interviews may serve as the final selection interview for vacancies in this classification.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues.


For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 12 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org@jobaps.comNoReply@jobaps.com, and NoReplyAlamedaCountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.


Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.


NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@acgov.org and NoReplyAlamedaCountyHR@acgov.org are routed to unmonitored mailboxes. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.


Maria Tabora | Human Resources Analyst
Human Resource Services, County of Alameda
(510) 272-6463 | Maria.Tabora@acgov.org

DISASTER SERVICE WORKER

All Alameda County employees are designated Disaster Service Workers through state and local law.  Employment with the County requires the affirmation of a loyalty oath to this effect.  Employees are required to report to work as ordered in the event of an emergency.


EQUAL EMPLOYMENT OPPORTUNITY

Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer.  All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.