Saturday, April 1, 2023

Human Resource Validation Processor

Human Resource Services

Recruitment #RT-0269-02


This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County.

Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position.

You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position.

Voluntary Demotion:
You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position.



Department Mission:
Deliver high quality and timely human resource services in partnership with County agencies, departments, and special districts to enable our customers to reach their organizational goals.

To be the employer of choice and a great place to work.

In a spirit of partnership, HRS strives for: Excellence in everything we do. Responsiveness to our customers and their needs. Fairness in our policies and practices. Innovation in developing and implementing new programs. Diversity in recognizing everyone’s unique contribution. Development of every employee’s full potential. Anticipate and meet the changing needs of employees and candidates to ensure the recruitment and retention of a talented and committed workforce. Support the County’s organizational culture that values customer service, performance excellence, diversity, and fiscal stewardship. Redesign and transform the recruitment function for improved customer service and satisfaction. Champion workforce planning and development to ensure that employees have every opportunity to assume leadership positions as baby boomers retire. Improve the efficiency and effectiveness of services through the increased use of technology.

The Position:

The Human Resource Validation Processor positions are located in the Human Resource Services Department. Incumbents in this class have countywide responsibility for complex, technical review, and validation of workforce, salary administration, personnel and payroll transactions within Alameda County's rules and regulations. Under general supervision perform complex and technical work requiring the exercise of considerable initiative and judgment. The technical aspects require specialized knowledge of Civil Service Rules, Salary Ordinance, Memorandum of Understanding, processing payroll and personnel related transactions; and other related duties as required.


The Ideal Candidate:
In addition to meeting the minimum qualifications stated below, the ideal candidate will possess a sound understanding of Human Resources concepts applicable to the County, additionally successful candidates will possess the following competencies:


  • Exceptional oral and written communication skills;
  • Possess public sector experience with sound technical understanding of various rules and regulations related to Human Resource transactions such as Civil Service Rules, and the County Salary Ordinance;
  • Strong case management skills and the ability to be detailed oriented in the review of various transactions;
  • Be politically savvy and astute while identifying, navigating and successfully interacting within the dynamics of an organization which requires the maintenance of confidentiality;
  • Possess strong collaboration skill and be a consensus builder, adept in identifying opportunities and taking action to build strategic relationships to help achieve department goals and efficiency;
  • A practiced problem solver with good judgment capable of thinking logically, taking initiative and reacting calmly under pressure in order to arrive at sound conclusions, make well-supported decisions and take appropriate action;
  • A strong coordinator with exceptional organizational skills and a demonstrated ability to plan and organize work for self in order to ensure that work is completed efficiently and in a timely manner;
  • Experience working with Integrated Management Systems such as PeopleSoft 9.0 and Workday; and
  • The ability to understand and interpret complex Alameda County policies, procedures, and practices.



Either I

The equivalent of two years full-time experience in the class of Human Resources Assistant II or Payroll Records Clerk or one year as a Specialist Clerk II assigned to processing complex Human Resource personnel and payroll transactions in the HRMS system on a daily basis in the Alameda County classified services. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Completion of the Alameda County Management Academy "Management & Supervision Certificate Program" may substitute for six (6) months of the required qualifying experience.


The equivalent of five years full-time clerical experience working in a Human Resources Department which includes the processing of salary administration, personnel, and payroll and benefits transactions in a private or public organization. (Completion of 60 semester or 90 quarter units in Business Administration from an accredited college or university may be substituted for two of the required years of experience.)

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.


NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Current trends in human resources polices, procedures and practices.
• Operation of office machines and equipment, including personal computers and Human Resource Information Systems.

Ability to:

• Understand detailed manual and computer procedures.
• Establish and maintain effective working relationship with departments.
• Perform detailed work accurately.
• Work with a variety of tasks and prioritize multiple tasks.
• Communicate effectively orally and in writing.
• Deal tactfully with employees and other county agencies.
• Identify and correct errors in math computations.
• Perform mathematical computations.
• Understand and interpret complex policies, procedures and practices.
• Maintain accurate records.
• Research resource documents to respond to questions.
• Review and compare information on forms.
• Meet deadlines.
• Make independent judgements and take initiative.


Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.


TO APPLY:  For more information or to apply for the position, please contact Connie Arana at .

You are encouraged to apply immediately as this posting is open until filled and may close at anytime.

Alameda County is an Equal Opportunity Employer