Wednesday, December 11, 2019

Payroll Records Clerk

Health Care Services Agency

Recruitment #RT-1125-03


This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County.

Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position.

You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position.

Voluntary Demotion:
You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position.



Alameda County's Health Services Program is administered by the Health Care Services Agency and includes the following program areas: Behavioral Health Care, Public Health, Environmental Health, and Agency Administration/Indigent Health. The ultimate mission of the Health Care Services Agency is to provide fully integrated health care services through a comprehensive network of public and private partnerships that ensure optimal health and well-being and respect the diversity of all residents. Health Care Services Agency currently has multiple career opportunities for experienced professionals to become part of a service delivery team dedicated to the optimal health and well being of Alameda County residents.


Under general supervision, to do complex and technical clerical work involving the preparation and maintenance of centralized, Countywide employee payroll and personnel records; respond to payroll and benefit inquiries from departmental supervisory and payroll personnel; and to do related work as required.


NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Answer inquiries from employees and former employees, countywide departmental supervisory and payroll clerical personnel regarding sick leave, vacation, health and dental plans, union dues, drops in coverage or membership, salary increments, LWOP, Family Medical Leave Act, SDI, VTO, Maternity, Paternity and other payroll matters.

2. Review, interpret, revise, and correct departmental payroll input documents; notify departmental payroll personnel of errors, and required corrections that support entries made on-line.

3. Verify employment and complete written verification of salaries.

4. Make necessary changes on employees’ records, e.g., address, tax exemptions, voluntary deductions, etc. and forward to Auditor before deadline.

5. Input new or corrected payroll information on line from documents submitted by payroll clerks, countywide.

6. Process affidavits for non-receipt of warrant from employees and forward to Central Payroll; issue and cancel and re issue payroll warrants using the on line system.

7. Code and input timekeeping from timesheets into an online computer system (Alcolink); audit and notify departments of necessary adjustments requiring department input to correct.

8. Process wage garnishment, levies and direct deposit requests for employees in accordance with regulations as prescribed by regulatory authorities.

9. Review vacation request slips and inform employees’ supervisors of insufficient leave balances; maintain and update vacation and payroll schedules for each employee.

10. Prepare personnel transactions and needed follow-up on Information and Status screens/forms for new employees, flex-staff promotions, transfers, reinstatements, terminations, higher item day, alternate range day, and a variety of other transactions to be delivered to Central Payroll by established deadlines.

11. Read, interpret and explain various rules, MOU’s and policies as they affect the payroll process such as: Family Medical Leave Act; Americans with Disabilities Act, State Disability, etc.

12. Maintain the centralized payroll filing system.

13. Prepare forms for Education Stipend Account and/or management benefit reimbursements.

14. Distribute materials to departmental payroll clerks receive, sort, verify and distribute pay warrants; periodically, distribute W2 statements, ACERA statements and other documents as required.

15. Prepare final documents for terminating employee; input termination codes with payroll system, purging all deductions and leave balances; forward to Central Payroll; issue final pay warrant ensuring that final payoff is in compliance with applicable MOU and other County policies.


Either I

The equivalent of one-year full time experience in the class of Clerk II or an equivalent or higher level class in the Alameda County Service. (Non-classified includes District Attorney’s Office, Hospital Authority, Consolidated Courts.)


The equivalent of two years full time clerical work experience requiring mathematical computations at a level comparable to that of a Payroll Records Clerk in the Alameda County classified service.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.


The most suitably qualified candidates will possess the following competencies:


• Basic personnel and payroll transactions.
• Modern office practices and procedures including business correspondence, filing, and standard equipment operations.
• Basic computer applications for automated payroll systems and electronic data processing.

Ability to:

• Operate 10 key adding machine.
• Utilize county-wide personnel and payroll computer system.
• Read, interpret and apply rules, regulations and written directions.
• Identify and correct a variety of errors.
• Perform mathematical computations.
• Demonstrate interpersonal sensitivity.
• Analyze and problem solve.
• Maintain accurate records.
• Make decisions, use good judgment and initiative.
• Research resource documents to respond to questions.
• Communicate effectively orally and in writing.
• Manage files, manual and computerized.


Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.



TO APPLY: Please contact Linda Spreer by email, 

You are encouraged to apply immediately as this posting is open until 8/14/19.


Alameda County is an Equal Opportunity Employer