State of Connecticut Executive Branch

DCJ Fiscal/Administrative Manager (0914CJ)

$52.09-$68.80 Hourly / $4,167.05-$5,503.22 BiWeekly /
$108,760.00-$143,634.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Division of Criminal Justice this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

GUIDELINES FOR JOB CLASS USE

This class directly supervises a minimum of three (3) professional level staff over a combination of Fiscal/Administrative functions at least one (1) of which must be an accounting or budgeting function and meets a minimum of two (2) of the following criteria: 

  • Supervises six (6) or more fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, purchasing) 
  • Fiscal responsibility of $20 million or more. This is defined as monitoring control and decision-making impact of dollars. 
  • Acts as the assistant to the DCJ Director of Financial Services over the entire range of functions and staff.

SUPERVISION RECEIVED

Receives general direction from a fiscal/administrative employee of higher grade.

SUPERVISION EXERCISED

Supervises professional and paraprofessional fiscal/administrative classes and other support staff.

EXAMPLES OF DUTIES

  • Schedules, assigns, oversees and reviews the work of staff;
  • Provides staff training and assistance;
  • Conducts performance evaluations;
  • Determines priorities and plans unit work;
  • Establishes and maintains unit procedures;
  • Develops or makes recommendations on the development of  policies and standards;
  • Interprets and administers pertinent laws;
  • Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
  • Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;
  • Assists in planning and implementation of financial aspects of EDP systems;
  • Utilizes EDP systems for financial records, reports and analyses;
  • Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
  • Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;
  • In addition to supervising fiscal/administrative functions may supervise support services;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;
  • Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;
  • Considerable
    • interpersonal skills;
    • oral and written communication skills;
  • Considerable ability to understand and apply relevant state and federal laws, statutes and regulations;
  • Considerable ability in preparation and analysis of financial and statistical reports;
  • Ability to
    • analyze budgetary and related problems;
    • utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff. 

NOTE: For state employees this experience is interpreted the level of a DCJ Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. 
  • A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

OCCUPATIONAL GROUP

(04)-Business Management

BARGAINING UNIT

(53)-DCJ NON-MANAGER EXEMPT

EEO

(2)-Professional

SALARY INFORMATION

CJ 31

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of DCJ Fiscal/Administrative Manager in Salary Group CJ 31 approved effective May 01, 2020. (Reviewed for content, revised to modernize format and add an Acknowledgement section) Final No. 24-055

EFFECTIVE DATE

3/26/2024
CLASS: 0914CJ; REV: 3/28/2024;