State of Connecticut Executive Branch

DCJ Clerk (2618DC)

$21.35-$26.00 Hourly / $1,600.58-$1,949.63 BiWeekly /
$41,775.00-$50,885.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Division of Criminal Justice this class is accountable for receiving generalized training in the performance of a variety of complex and responsible clerical duties.

SUPERVISION RECEIVED

Initially works under the close supervision of a DCJ Secretary or other employee of higher grade; works more independently with acquired experience.

EXAMPLES OF DUTIES

PROCESSING: 

  • Receives, compiles and processes a variety of court and/or prosecutorial documents; 
  • Assembles and reviews incoming materials for accuracy, completeness, and conformance to established policy and procedures; 
  • Prepares logs and indices; 
  • Assists in maintaining calendars of due dates;
  • May record dispositions and other information during proceedings; 
  • May assign file numbers.

FILING: 

  • Assists in maintaining a complex filing and record-keeping system for a variety of forms and documents and court reports.

TYPING: 

  • Types a variety of administrative, prosecutorial or other legal documents and correspondence; 
  • Operates office equipment; 
  • Acts as secretarial support for professional staff;
  • May enter and retrieve data on computers, tablets and other electronic equipment.

INTERPERSONAL: 

  • Acts as receptionist, providing general information, assistance and referrals in responses to citizen questions regarding case status or process; 
  • Follows through on directed contacts with police, attorneys, witnesses, victims, etc.

RECORD KEEPING: 

  • Assists in maintaining inventory control; 
  • Assists in preparation and maintenance of various financial accounts and reports; 
  • Compiles office billings; 
  • Prepares attendance report; 
  • May receive and record cash payments; 

Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of office systems and procedures, including proper telephone usage and filing; 
  • Skills
    • interpersonal skills; 
    • oral and written communication skills;
    • in performing arithmetic computations;
  • Ability to
    • perform clerical tasks; 
    • type at a net speed of 35 wpm; 
    • operate a variety of office equipment which may include computers, tablets and other electronic equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

One (1) year of general clerical work experience.

JOB CLASS DESIGNATION

Unclassified

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(57)-DCJ AFSCME LOCAL 749

EEO

(6)-Administrative Support

SALARY INFORMATION

DC 10

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the specification for the class of DCJ Clerk in Salary Group DC 10 approved effective October 23, 2023. (Reviewed in accordance with Connecticut General Statute § 5-200a. No update) Final No. 24-232

EFFECTIVE DATE

11/04/2024
CLASS: 2618DC; REV: 11/6/2024;