State of Connecticut Executive Branch

Secretary of the State Assistant Division Director (5461MP)

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$49.17-$67.03 Hourly / $3,933.07-$5,362.38 BiWeekly /
$102,653.00-$139,958.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Office of the Secretary of the State this class is accountable for assisting in the direction of programs, activities and operations of a division.

GUIDELINES FOR JOB CLASS USE

This class is used as follows:
  • Business Services Division – Commercial Recording: serves as the Secretary of the State Assistant Business Services Director and directs all activities of the division.
  • Legislative and Election Administration Division:  serves as the Secretary of the State Assistant Elections Director and directs all activities of the division. 

SUPERVISION RECEIVED

Receives administrative direction from the Division Director – Secretary of the State or other administrative official of higher grade.

SUPERVISION EXERCISED

Assists in directing division staff as assigned.

EXAMPLES OF DUTIES

  • Assists in directing staff and operations of a programmatic division and works in consultation with the Office of the Attorney General;
  • Coordinates, plans and manages division activities;
  • Assist in formulating and implementing goals and objectives;
  • Assists in the development of related policy;
  • Interprets and administers pertinent state and federal laws, statutes, regulations, policies and legislation to ensure conformance with statutory purpose and authority;
  • Evaluates staff;
  • Assists in the preparation of the division budget;
  • Establishes and maintains contacts with individuals within and outside of the division who might impact on program activities;
  • Assists in the implementation of new procedures and procedural revisions;
  • Provides or directs staff training and development;
  • Prepares and oversees the preparation of reports and correspondence;
  • Performs public relations tasks;
  • Serves as the Division Director in their absence;
  • Participates in the recruitment and hiring of staff, including outreach, interview and selection;
  • Performs related duties as required.
LEGISLATIVE AND ELECTION ADMINISTRATION
  • Oversees the preparation and editing of nominating and primary petition forms, nominating forms, ballots, lists of candidates;
  • Assists in the drafting of legislation and testimony for legislative committees related to election law;
  • Assists the Director with Election Official Conferences and conducts training for election officials;
  • Oversees the preparation and publication of State Register and Manual and other governmental information;
  • Oversees the transmittal of Public and Special Acts passed by the General Assembly;
  • Oversees the appointment of Notaries Public;
  • Oversees and advises attorneys in conduct of disciplinary hearings;
  • Oversees the filing of regulations, special acts, executive orders, ordinances, extradition papers, official bonds of all state agencies and municipalities.
BUSINESS SERVICES – COMMERCIAL RECORDING
  • Oversees the examination of all documents submitted for filing for conformance with corporation, limited partnership, uniform commercial code and trademark laws and payment of statutory fees and taxes;
  • Renders assistance to attorneys on all legal aspects of corporation, limited liability companies, limited partnerships, limited liability partnerships, statutory trusts, general partnerships, writs and Uniform Commercial Code, trademark laws, church corporations, insurance companies and bank filings;
  • Oversees preparation of special certificates and certification of documents of record.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • and ability to apply management principles and practices;
    • relevant state and federal laws, statutes and regulations;
    • Uniform Administrative Procedures Act;
    • legislative process and procedures;
  • Knowledge of
    • Connecticut and federal election law;
    • corporation, limited partnership, statutory trust, limited liability company, limited liability partnership, general partnership statement of authority and trademark, Uniform Commercial Code, banks, insurance companies and public service corporation laws;
    • records management;
  • Considerable
    • interpersonal skills;
    • oral and written communication skills;
  • Considerable ability to interpret, analyze and prepare complex legislation and other legal documents;
  • Ability to
    • analyze organizational problems and determine effective solutions;
    • apply relevant agency policies and procedures.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in the area of election, corporate, or trademark law or a related field.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been in a supervisory or consultative capacity. 

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor’s degree. 
  • A Master’s degree in public administration, public policy or a closely related field may be substituted for one (1) additional year of the General Experience. 
  • A law degree may be substituted for two (2) additional years of the General Experience.

JOB CLASS DESIGNATION

Classified/Competitive

OCCUPATIONAL GROUP

(18)-Legal

BARGAINING UNIT

(02)-MANAGERIAL

EEO

(1)-Officials And Administrators

SALARY INFORMATION

MP 65

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

New Class. Item No. 24-031R

EFFECTIVE DATE

04/18/2024
CLASS: 5461MP; EST: 4/18/2024; REV: 4/19/2024;