State of Connecticut Executive Branch

Medical Records Specialist 1 (5620CL)

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$24.18-$31.72 Hourly / $1,933.91-$2,537.51 BiWeekly /
$50,475.00-$66,229.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state medical institution or facility medical records department this class is accountable for independently performing a full range of tasks associated with maintaining medical records and medical records coding activities.

SUPERVISION RECEIVED

Works under the general supervision of a Medical Records Supervisor or other employee of higher grade.

SUPERVISION EXERCISED

May lead lower level clerical employees as assigned.

EXAMPLES OF DUTIES

  • Assists in maintaining a file of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, signed releases of information, medical summaries and abstracts; 
  • Inspects reports and records for omissions and errors; 
  • Codes and files a full range of diagnoses according to anatomical systems and in conformance with accepted international classification systems (i.e. ICD, WHO, DSM3, DRG, etc.); 
  • Prepares statistical reports on such matters as classification of disease, laboratory, dental, X-ray and physiotherapy activities; 
  • Prepares death certificates, burial permits and other related records; 
  • Prepares reports to state and federal agencies as required; 
  • May attend probate court hearings and give testimony; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • basic medical terminology and human anatomy; 
    • medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures; 
    • principles of statistical data tabulation; 
    • office systems and procedures; 
  • Skills
    • interpersonal skills;
    • oral and written communication skills.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in the maintenance of medical records and preparation of statistical reports.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

JOB CLASS DESIGNATION

Classified/Non-Competitive

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(07)-ADMN CLERICAL (NP-3)

EEO

(6)-Administrative Support

SALARY INFORMATION

CL 14

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of Medical Records Specialist 1 in Salary Group CL 14 approved effective January 20, 2017. (Revised to modernize format and add Acknowledgement section) Final No. 23-181

EFFECTIVE DATE

07/21/2023
CLASS: 5620CL; EST: 6/21/1940; REV: 7/21/2023;