State of Connecticut Executive Branch

Medical Records Supervisor 2 (5630AR)

$39.30-$50.76 Hourly / $3,143.87-$4,060.66 BiWeekly /
$82,055.00-$105,983.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Mental Health and Addiction Services, Connecticut Valley Hospital this class is accountable for supervising the administration and maintenance of all medical records for the hospital and providing records retention services for other facilities as required.

SUPERVISION RECEIVED

Receives general direction from a medical or other administrative official of higher grade.

SUPERVISION EXERCISED

Supervises a large staff including a subordinate layer of full supervisors in the Medical Records department and other staff as assigned.

EXAMPLES OF DUTIES

  • Schedules, assigns, oversees and reviews work of staff; 
  • Provides staff technical and clerical training programs; 
  • Conducts performance evaluations; 
  • Determines priorities and plans Medical Records department work; 
  • Establishes and maintains medical records procedures; 
  • Recommends program goals and objectives and ensures they are met; 
  • Assists in development of related policy; 
  • Designs and manages health care information systems monitored by comprehensive statistical reports, detailed medical record form design and thorough medical record quality control checks; 
  • Evaluates quality assurance, organization and operation of medical records services in relation to Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards, Medicare and/or Medicaid regulations, Public Health Code standards and other governing bodies which might impact federal funding; 
  • Interprets and administers pertinent laws; 
  • Prepares or assists in preparation of department budget; 
  • Maintains professional contacts with individuals both within and outside of state who might impact record keeping activities; 
  • Serves in a consultative role to medical professionals on proper methods of medical documentation; 
  • Prepares reports and correspondence; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • relevant state and federal laws, statutes and regulations; 
    • relevant agency policies and procedures; 
    • modern medical records administration; 
    • Joint Commission on Accreditation of Healthcare Organizations; 
    • medical record terminology with particular emphasis on International Classification of Disease (ICD) adopted procedures and human anatomy, Diagnostic Statistical Manual (DSM) and Current Procedure Terminology (CPM); 
    • medical record coding principles and techniques; 
    • organization of medical institutions; 
    • principles of statistical data tabulation and analysis; 
  • Knowledge of and ability to apply management principles and techniques; 
  • Considerable
    • interpersonal skills; 
    • oral and written communication skills.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Eight (8) years of experience in the maintenance of medical records and preparation of statistical reports.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

  • One (1) year of the General Experience must have been in a supervisory capacity of a medical records function.
  • Certification as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) may be required at the time of appointment to this class in accordance with the Comprehensive Accreditation Manual for Hospitals (CAMH) and the Joint Commission.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in medical record administration may be substituted for the General experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

JOB CLASS DESIGNATION

Classified/Competitive

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(16)-ADMIN & RESID (P-5)

EEO

(2)-Professional

SALARY INFORMATION

AR 24

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for class of Medical Records Supervisor 2 in Salary Group AR 24 approved effective February 16, 2021. (Reviewed in accordance with Connecticut General Statute § 5-200a. Revised to modernize format and add Acknowledgement section.) Final No. 24-222

EFFECTIVE DATE

10/21/2024
CLASS: 5630AR; EST: 7/15/1988; REV: 10/22/2024;