State of Connecticut Executive Branch

Payroll Officer 1 (6146AR)

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$34.85-$44.01 Hourly / $2,787.67-$3,520.35 BiWeekly /
$72,758.00-$91,881.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising a small payroll operation or assisting in supervising a moderate to large size payroll operation.

GUIDELINES FOR JOB CLASS USE

This is a supervisory level class and is used in the following capacities:
  • In a small payroll operation* (200-1000 employees): incumbents in this class supervise and are accountable for the entire payroll operation and all staff assigned to payroll. In a payroll operation of this size, this is the highest ranking class responsible for payroll as its principal responsibility.
NOTE: In payroll operations falling into the lower end of this range the payroll must include additional complex factors such as a substantially greater number of bargaining units, weekend and shift differential and/or seasonal employees.

  • In a moderate to large payroll operation* (1000 and up): incumbents in this class act as the assistant payroll supervisor, assisting in supervision of payroll operations and staff. Payroll staff size must be large enough to warrant an assistant supervisor.
  • In a very large payroll operation* (over 5000 employees): incumbents in this class supervise a large portion of the payroll operation including supervision of staff. Payroll staff size must be large enough to warrant a supervisor.
NOTE: Number of employees on the payroll includes full time and part time employees, and any other persons for whom bi-weekly payroll must regularly be prepared.

SUPERVISION RECEIVED

Receives general direction from a Payroll Officer 2 or other fiscal or administrative employee of higher grade.

SUPERVISION EXERCISED

Supervises Payroll Clerks and other staff as assigned.

EXAMPLES OF DUTIES

  • Schedules, assigns, oversees and reviews work of staff;
  • Provides staff training and assistance;
  • Conducts performance evaluations;
  • Determines priorities and plans unit work;
  • Establishes and maintains unit procedures;
  • Develops or makes recommendations on development of policies and standards;
  • Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
  • Prepares reports and correspondence;
  • Reviews accuracy of payroll including shift differential payments, annual increases, collective bargaining increases, retirement calculations, workers compensation benefits and revisions for attachments;
  • Prepares or closely supervises more complex portions of a payroll such as retroactive payments or garnishments;
  • Supervises reconciliation of payroll deductions and coding of payroll expenditures;
  • Supervises maintenance of time records including issuing semi-annual leave balances;
  • Supervises control and distribution of paychecks;
  • Answers employees questions relating to payroll;
  • May compile payroll expenditure data for budget preparation;
  • May provide information and process paperwork regarding employee fringe benefits;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • relevant agency policies and procedures;
    • and ability to apply relevant state and federal laws, statutes and regulations;
  • Knowledge of
    • and ability to apply state payroll policies and procedures;
    • uses of office machinery used in accounting work;
    • governmental accounting as it applies to payroll;
  • Considerable
    • interpersonal skills;
    • oral communication skills;
    • skill in performing arithmetical computations;
  • Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Five (5) years of experience in complex clerical work in accounting or payroll.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have had payroll preparation as the principal responsibility.

NOTE: For state employees this experience is interpreted at the level of a payroll clerk.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

JOB CLASS DESIGNATION

Classified/Competitive

OCCUPATIONAL GROUP

(01)-Accounting/Auditing

BARGAINING UNIT

(16)-ADMIN & RESID (P-5)

EEO

(5)-Para-Professional

SALARY INFORMATION

AR 21

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of Payroll Officer 1 in Salary Group AR 21 approved effective October 18, 2019. (Reviewed for content, revised to modernize format and add Acknowledgement section) Final No. 24-022

EFFECTIVE DATE

02/06/2024
CLASS: 6146AR; EST: 6/10/1983; REV: 2/8/2024;