State of Connecticut Executive Branch

Payroll Clerk (Three-Shift Operations) (6154CL)

$27.76-$36.17 Hourly / $2,220.27-$2,893.41 BiWeekly /
$57,949.00-$75,518.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Departments of Children and Families, Correction, Developmental Services, Emergency Services and Public Protection, Mental Health and Addiction Services, and Veterans Affairs this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and for independently performing various payroll support activities.

GUIDELINES FOR JOB CLASS USE

  • This class is restricted to the agencies listed in the Purpose of Class section, where employees are scheduled to work on a 24-hour basis. In the Department of Children and Families, this class may be used for positions preparing payroll for the Albert J. Solnit Children's Center and Careline.
  • This class is restricted for use in situations where incumbents are required to perform a full range of activities in the preparation and maintenance of various employee payrolls, i.e. where incumbents are responsible for most aspects of payroll preparation for an assigned group of employees (division, region or facility). It is only to be used in situations where incumbents perform payroll related activities 75% or more of the time.
  • This class is not to be used for payroll activities of limited scope, i.e. where employees have responsibility for assisting in the preparation and maintenance of payroll(s) or for carrying out only one facet of payroll (health insurance billing, workers' compensation differentials, processing of health insurance applications, etc.).

SUPERVISION RECEIVED

Works under the limited supervision of a Payroll Officer or other employee of higher grade.

SUPERVISION EXERCISED

May have lead responsibilities over lower level clerical employees as assigned.

EXAMPLES OF DUTIES

  • Prepares biweekly regular, overtime, and supplemental payrolls;
  • Reviews employee timecards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;
  • Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g., new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.);
  • Calculates gross wages;
  • Notes deductions on worksheets and deduction summary sheets;
  • Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data or codes standard payroll action forms in conjunction with computerized payroll system;
  • Prepares and totals various deduction worksheets, e.g., credit union, medical and/or insurance providers, etc.;
  • Prepares and submits summary sheets and transmittal certificates or detailed analysis of expenditure reports and expenditure certificates to Central Payroll;
  • Verifies check register and printouts from Central Payroll against worksheets and records;
  • Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
  • Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.;
  • Calculates and processes retroactive payments, collective bargaining increases and annual increments;
  • Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
  • Verifies provider checks issued by Office of State Comptroller against own records;
  • Verifies providers' bills in same manner;
  • Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.);
  • Responds to employee inquiries regarding paychecks and payroll practices and procedures;
  • Maintains various records and files for payroll data and forms;
  • May calculate workers' compensation and/or retirement payments;
  • May calculate and monitor payroll deductions for court ordered wage executions (garnishments);
  • May consult division or facility supervisors regarding employee time recorded;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • payroll terminology, practices and procedures;
    • basic accounting and bookkeeping principles and procedures;
    • general office procedures;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
    • in performing arithmetic computations;
  • Ability to
    • read, understand and apply applicable contract guidelines and regulations;
    • maintain records and files;
    • follow complex oral and written instructions;
    • operate office equipment which includes computers, tablets, and other electronic equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in accounts payable, bookkeeping, payroll preparation or clerical work involving finances.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been as a State of Connecticut Payroll Clerk (class code 6157).

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification at the time of appointment.

JOB CLASS DESIGNATION

Classified/Competitive

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(07)-ADMN CLERICAL (NP-3)

EEO

(6)-Administrative Support

SALARY INFORMATION

CL 17

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of Payroll Clerk (Three-Shift Operations) in Salary Group CL 17 approved effective December 30, 2022. (Revised to modify Guidelines for Job Class Use and content) Item No. 24-042

EFFECTIVE DATE

04/18/2024
CLASS: 6154CL; EST: 1/10/2014; REV: 4/18/2024;