State of Connecticut Executive Branch

Public Records Administrator (6662MP)

$45.46-$61.97 Hourly / $3,636.29-$4,957.59 BiWeekly /
$94,907.00-$129,393.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the State Library, Department of Public Records Administration this class is accountable for directing the administration of the state statutes governing the preservation and safety of all public records within the State of Connecticut.

SUPERVISION RECEIVED

Receives administrative direction from the State Librarian.

SUPERVISION EXERCISED

Manages professional, technical and clerical staff.

EXAMPLES OF DUTIES

  • Directs staff and operation of the Public Records programs;
  • Coordinates, plans and manages development and implementation of programs; 
  • Directs State Records Center and Records Management Liaison Officer program; 
  • Provides consultant services;
  • Inspects records offices; 
  • Provides technical assistance;
  • Investigates complaints; 
  • Directs security of records; 
  • Creates and updates retention schedules, manuals, procedures and regulations; 
  • Develops and publishes standards, specifications and regulations governing materials and facilities used in record making; 
  • Conducts training courses; 
  • Writes reports; 
  • Leads the recruitment and hiring of staff, including outreach, interview and selection;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • relevant state and federal laws, statutes and regulations;
    • principles and practices of public records administration;
    • information science principles and practices;
  • Knowledge of
    • and ability to apply management principles and practices;
    • design and construction of records storage facilities; 
  • Considerable
    • interpersonal skills; 
    • oral and written communication skills.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of employment in professional public records management.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Three (3) years of the General Experience must have been in a consultative capacity responsible for managing a public records program.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in archive administration, public administration or a closely related field may be substituted for one (1) additional year of the General Experience.

JOB CLASS DESIGNATION

Classified/Competitive

OCCUPATIONAL GROUP

(19)-Library and Curatorial Services

BARGAINING UNIT

(02)-MANAGERIAL

EEO

(1)-Officials And Administrators

SALARY INFORMATION

MP 63

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of Public Records Administrator in Salary Group MP 63 approved effective July 25, 1990. (Revised to add Acknowledgement section and modify content) Final 22-007

EFFECTIVE DATE

04/01/2022
CLASS: 6662MP; REV: 11/7/2022;