State of Connecticut Executive Branch

Medical Records Clerk (6842CL)

$23.17-$30.40 Hourly / $1,853.07-$2,431.27 BiWeekly /
$48,365.00-$63,456.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for the typing, processing and maintenance of patient files and for the monitoring of documentation deadlines.

SUPERVISION RECEIVED

Works under the general supervision of an employee of higher grade.

EXAMPLES OF DUTIES

  • Types medical forms, reports and summaries from rough copy or electronic recording devices; 
  • Checks all documentation for correct patient name and number, completion of data and authorized signature; 
  • Performs routine coding of information supplied by physicians and translated according to comprehensive reference guidelines; 
  • Files paperwork in chronological order within appropriate section of patient folders; 
  • Maintains physical folders and contents; 
  • Maintains patient rosters for different disciplines (psychiatric, nursing, social work, rehabilitation, treatment plans) and notes whether reports have been filed at required intervals; 
  • Maintains separate Medicaid/Medicare file and submits forms to physician or nursing staff for medical notation before periodic deadlines for continuation of coverage; 
  • Follows periodic deadlines for reminding accountable staff of such requirements as physical exams, weight and blood pressure checks, lab work, X-rays, medication renewal, recertification of admission; 
  • May schedule patient appointments; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • office systems and procedures including proper telephone usage and filing; 
    • medical or psychiatric terminology as appropriate to the position; 
  • Skills
    • interpersonal skills;
    • oral and written communication skills; 
    • accuracy in typing; 
  • Ability to
    • operate office equipment which includes personal computers or other electronic equipment; 
    • follow written and oral instructions.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of clerical experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been in a medical or psychiatric environment as appropriate to the position.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

WORKING CONDITIONS

Incumbents in this class in a state hospital may have significant exposure to such things as communicable/infectious diseases and/or risk of injury from assaultive and/or abusive clients and may be exposed to moderately disagreeable conditions.

JOB CLASS DESIGNATION

Classified/Non-Competitive

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(07)-ADMN CLERICAL (NP-3)

EEO

(6)-Administrative Support

SALARY INFORMATION

CL 13

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of Medical Records Clerk in Salary Group CL 13 approved effective January 20, 2017. (Revised to modernize format and add Acknowledgement section) Final No. 23-181

EFFECTIVE DATE

07/21/2023
CLASS: 6842CL; EST: 4/25/1986; REV: 7/21/2023;