State of Connecticut Executive Branch

Hearing Office Coordinator (7251CL)

$33.65-$43.22 Hourly / $2,691.23-$3,457.09 BiWeekly /
$70,241.00-$90,230.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In an assigned Workers' Compensation Commission district office this class is accountable for supervising work of Hearing Reporters on a statewide basis as well as performing the duties of a Hearing Reporter 2 (Workers' Compensation Commission).

SUPERVISION RECEIVED

Receives general direction from an employee of higher grade.

SUPERVISION EXERCISED

Supervises Hearing Reporters and other assigned staff.

EXAMPLES OF DUTIES

  • Coordinates workflow of Hearing Reporters including making emergency temporary reassignments; 
  • Redistributes pending transcripts among Hearing Reporters to ensure timely completion; 
  • Monitors status of transcript completion on an agency-wide basis; 
  • Travels to various district offices as needed for emergency or unusual situations; 
  • Records verbatim testimony during formal hearings; 
  • Maintains accurate records of exhibits; 
  • Prepares and types transcripts; 
  • Schedules hearings or official actions and types and issues notices; 
  • Assembles and maintains records and files; 
  • Acts as a liaison with the public, other operating units, agencies and outside officials regarding agency policies and procedures; 
  • Maintains or oversees maintenance of office records and logs; 
  • Prepares correspondence and memoranda; 
  • Prepares reports; 
  • Types a variety of materials; 
  • Takes and transcribes dictation as necessary; 
  • Performs special projects as requested by Chairman; 
  • May purchase supplies and equipment, maintain inventory and petty cash or assist in budget preparation; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • office systems and procedures; 
    • formal hearing procedures and terminology; 
  • Considerable
    • interpersonal skills; 
    • oral and written communication skills; 
  • Ability to read, understand and apply policies, procedures, statutes and regulations; 
  • Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Five (5) years of stenographic experience which must have included making verbatim records and transcripts of complex and difficult formal hearings.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at a lead level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

Graduation from a one (1) year court reporting or court stenography program at a business institute may be substituted for one (1) year of the General Experience.

SPECIAL REQUIREMENTS

  • Incumbents in this class may be required to possess appropriate current licenses or permits.
  • Incumbents in this class may be required to travel.

JOB CLASS DESIGNATION

Classified/Competitive

OCCUPATIONAL GROUP

(05)-Clerical/Secretarial

BARGAINING UNIT

(07)-ADMN CLERICAL (NP-3)

EEO

(6)-Administrative Support

SALARY INFORMATION

CL 21

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of Hearing Office Coordinator in Salary Group CL 21 approved effective January 10, 2014. (Revised to modernize format and add Acknowledgement section) Final No. 23-133

EFFECTIVE DATE

06/08/2023
CLASS: 7251CL; EST: 1/17/1997; REV: 6/9/2023;