State of Connecticut Executive Branch

Transportation Manager's Assistant (40 Hour) (8766FM)

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$25.23-$32.95 Hourly / $2,018.01-$2,635.29 BiWeekly /
$52,670.00-$68,781.00 Yearly

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Transportation this class is accountable for performing a full range of general clerical and general maintenance assistance functions for the Transportation Maintenance Manager and coordinating the reports, records, correspondence and other maintenance related information received from maintenance facilities.

GUIDELINES FOR JOB CLASS USE

This class is intended for use as clerical and general maintenance support for a Transportation Maintenance Manager.

SUPERVISION RECEIVED

Works under the general supervision of the Transportation Maintenance Manager or other employee of higher grade.

SUPERVISION EXERCISED

May lead lower level clerical or other employees as assigned.

EXAMPLES OF DUTIES

  • Types a variety of materials in relation to other duties or as assigned;
  • Enters and retrieves data on personal computers and computer terminals;
  • Sets up and maintains office procedures, filing and indexing systems and forms for own use;
  • Composes routine correspondence;
  • Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format);
  • Provides general information and referral services in response to citizen complaints or questions regarding the agency's services or authority;
  • Responds to inquiries from other work units or departments/agencies;
  • Applies agency policies and state statutes and regulations in responding to requests for procedural assistance;
  • Maintains calendars of due dates and initiates recurring work or special clerical and/or maintenance projects accordingly;
  • Processes a variety of documents in determining routine case status; 
  • Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by phone or form letter;
  • Processes purchase requisitions or purchase orders for subsequent action;
  • Prepares payment lists and billing invoices;
  • Codes equipment repair work orders in the fleet management system;
  • Takes minutes at meetings and fact-findings;
  • Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;
  • Maintains inventory and orders supplies;
  • Uses a variety of automated equipment to perform job functions;
  • Coordinates daily and monthly activity reports between garages within a section;
  • Assists Transportation Maintenance Manager with handling of complaints, special requests and local maintenance issues;
  • Monitors balances of salt, sand and de-icing chemicals;
  • Schedules preconstruction meetings;
  • Operates radio communications equipment;
  • Performs snow removal around facility and gas tanks;
  • May lead lower level employees in carrying out assigned clerical and/or maintenance functions;
  • May distribute mail;
  • May mow and perform general maintenance functions around facility;
  • May assist stores section with material handling;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of general office systems and procedures;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
    • in performing arithmetical computations;
  • Ability to
    • operate office equipment which includes personal computers, computer terminals and other electronic automated equipment;
    • schedule and prioritize workflow;
    • read and interpret complex instructions;
    • perform basic maintenance tasks.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of general clerical work experience.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

Two (2) years of general maintenance support experience that includes a substantial portion of time on related clerical duties such as described in the Examples of Duties section may be substituted for the General Experience.

SPECIAL REQUIREMENTS

Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal maintenance and/or office support whenever their services are required.

PHYSICAL REQUIREMENTS

  • Incumbents in this class must have sufficient strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness in order to perform the duties of the class.
  • A physical examination may be required.

WORKING CONDITIONS

Incumbents in this class are exposed to extremes of weather conditions, occasionally to lifting of moderate weights, to poison ivy, insect bites and allergy irritants during summer months and to loud and potentially dangerous machinery.

JOB CLASS DESIGNATION

Classified/Competitive

OCCUPATIONAL GROUP

(16)-Labor-Trades, Laundry

BARGAINING UNIT

(06)-SERVICE/MAINT (NP-2)

EEO

(8)-Service Maintenance

SALARY INFORMATION

FM 14

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

CANCELLATION CLAUSE

This replaces the existing specification for the class of Transportation Manager’s Assistant in Salary Group FM 14 approved effective May 09, 2022. (Revised to update terminology, modernize format and add an Acknowledgement section). Final No. 23-319

EFFECTIVE DATE

12/18/2023
CLASS: 8766FM; EST: 5/9/2022; REV: 12/26/2023;