STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Grants And Contracts Specialist

Hybrid

Recruitment #221229-4191AR-001

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Introduction

The State of Connecticut, Department of Public Health (DPH) is hiring!  We are seeking a qualified individual for a Grants and Contracts Specialist position within the Contracts and Grants Section of the Department’s Operational and Support Services Branch. 

Please Note: This position has an anticipated end date of July 31, 2024.

The Grants and Contracts Specialist will perform all duties related to leading and directing assigned staff in establishing, monitoring, and managing contracts with the Department’s service providers. Duties will include, but not be limited to, the following:

  • Assist with the planning of office workflow and determining priorities;
  • Provide staff training, assistance, and oversight in execution of duties related to contract management and payment;
  • Act as liaison to operating units within DPH to determine programmatic need for contracts/agreements and represent DPH to private providers on questions and assistance in all phases of contract management;
  • Conduct employee performance evaluations and monitor employee conduct;
  • Review requests to initiate/amend contracts and verification of funding;
  • Create contract/amendments using advanced level MS Word formatting;
  • Prepare contract approvals and routing forms;
  • Assistance with establishing, maintaining, and revising as needed office procedures, policies, and reporting tools;
  • Track/monitor deadlines and paperwork required and facilitate staff contributions and ensure timely processing of forms, approvals, and reviews;
  • Create and review contracts/amendments to ensure inclusion of all necessary contract clauses, terms/conditions and assemble and monitor Personal Service Agreements, Purchase of Services contracts, and Memorandum of Agreements;
  • Create and review contract budgets and payment schedules;
  • Review submitted material (affidavits, etc.) and expenditure reports for accuracy, completeness, and proper execution;
  • Create and update contract records in CGMS database and CORE-CT;
  • Generate contract management and tracking reports and conduct follow-up as needed;
  • Generate fiscal tracking reports and conduct follow-up as needed; and
  • Prepare and process contract payments to DPH Fiscal office in accordance with contract payment schedules and contract terms and conditions.
The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state. 

DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.

This position is conveniently located at our offices at 410 Capitol Avenue in Hartford. This position is full-time, first shift, 40 hours per week with a typical work schedule of Monday through Friday. The work assignment will be in the office to start, and then there may be some opportunity for a partial telework schedule. The DPH offers a competitive starting salary and excellent State benefits package including health/dental insurance, generous paid time off, retirement plan options, a healthy work-life balance to all employees, and a multitude of other benefits. 

Selection Plan

FOR ASSISTANCE IN APPLYING: 
Please visit our 'Applicant Tips on How to Apply' page.

This position may be subject to Federal requirements of COVID-19 Vaccination. 

TO APPLY
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 
  • You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
  • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
  • This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
AFTER YOU APPLY 
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
CONNECT WITH US 
  • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. 
  • Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment, please contact Jensine Tran at jensine.tran@ct.gov. 

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, this class is accountable for performing as a specialist in planning, implementation, management and evaluation of a large complex grant program or group of programs in one field where responsibilities are assumed for program development, liaison and coordination with federal, state and community agencies and organizations, program implementation and administration, program monitoring and assessment.

EXAMPLES OF DUTIES

Performs specialized related duties in the area of grants management; performs research to support the application for or the disbursement of grants including needs analysis, literature review and regulations critique to identify problems and determine priorities; develops alternatives; gathers information related to program area; develops goals and objectives, evaluation standards, timetables, other program components and department policy for program area and individual projects; prepares grant proposals; monitors use of grant monies awarded to agency to ensure adherence to all terms and conditions; facilitates direct grant process; provides technical assistance and acts as resource person to grantees; evaluates program proposals and applications for conformance with regulations and state goals; recommends funding; prepares contracts and agreements related to grant activities; monitors and assesses ongoing programs for conformance to reporting requirements, general budget and timetable guidelines and program effectiveness; prepares quarterly and annual reports and statewide annual plan or section of plan related to program local area; attends meetings of appropriate state, local and regional organizations and performs other liaison functions to coordinate efforts in program area; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of grant preparation and administration; considerable knowledge of program evaluation and monitoring functions; knowledge of research methods and techniques; some knowledge of budget preparation and monitoring; considerable interpersonal skills; considerable oral and written communication skills; ability to utilize computer software; some supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in planning, implementation and/or management of grant programs on a community, state or federal level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in a closely related field may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

  • Experience in the development of contract language and administration of professional service contracts to include managing, monitoring, and tracking contractor performance and financial compliance with contract terms and conditions
  • Experience leading staff
  • Experience managing multiple time sensitive priorities in a high-workload environment involving collaboration with other internal and external partners to ensure timely completion of deliverables 
  • Experience in maintaining collaborative relationships and partnerships
  • Experience monitoring and tracking compliance with contract, grant, or funding terms and conditions, regulations, or policies
  • Experience with identifying deficiencies in financial record keeping and/or procedures
  • Experience interpreting and applying statutes, regulations, and administrative policies

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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