STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Payroll Officer 2

Hybrid

Recruitment #231107-6147AR-001

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Introduction



The State of Connecticut, Department of Administrative Services (DAS) is now accepting applications for a Payroll Officer 2 position in the DAS – SmART Payroll Unit, which provides payroll functions, including benefits, for DAS and SmART agency employees. SmART agencies include Agriculture, Consumer Protection, Housing, Economic and Community Development, Banking, Teacher's Retirement Board, PFMLIA, Office of Governmental Accountability, CT State Library,  Governor's Office and Lt. Governor's Office. 

As A State Employee You Will Continue to Enjoy:
  • Industry leading health benefits, including medical and dental coverage
  • Extensive pension plan and supplemental retirement offerings
  • Paid time off including 13 paid holidays per calendar year
  • A culture that encourages work/life balance
  • Professional growth and development opportunities
Position Details:
  • Full-time, 40 hours/week
  • Monday - Friday
  • Located at 450 Columbus Blvd, Hartford
  • Hybrid work schedule
Position Responsibilities: 
  • Schedule, assign, oversee, and review the work of payroll staff;
  • Determine priorities and plan unit work;
  • Conduct performance evaluations;
  • Utilize Core-CT STARS and EPM reporting modules for unit oversight and required agency reporting;
  • Provide staff training and assistance regarding payroll processing and benefits;
  • Oversee complex factors including bargaining units and 24/7, weekend, and shift differential employees;
  • Respond to employee inquiries regarding benefit and compensation information;
  • Calculate and process additional payments such as Longevity, retroactive salary adjustments, retirement accruals and termination payouts;
  • Establish and maintain unit procedures;
  • Act as liaison with other units, agencies, and outside officials regarding unit policies and procedures;
  • Manage competing priorities while meeting strict deadlines.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

To Apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
FOR ASSISTANCE IN APPLYING:
Important Information After You Apply:
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Connect With Us:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Hayley Newhouse, at Hayley.Newhouse@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising a moderate to large size payroll operation or assisting in the supervision of a very large payroll operation.

EXAMPLES OF DUTIES

Schedules, assigns, oversees and reviews work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on development of policies and standards; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; prepares reports and correspondence; responsible for accuracy of payroll computations; responsible for closely supervising more complex portions of a payroll such as retroactive payments or garnishments; supervises payroll record keeping, coding and reconciliations; answers employees questions about payroll related matters; supervises control and distribution of paychecks; interprets and applies complex or ambiguous payroll policies and procedures including provisions of collective bargaining; assists in budget preparation by preparing payroll expenditure data; may provide information and process paperwork relating to employee fringe benefits; may be responsible for calculation of cost recovery for fringe benefits for federal or other funds; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of relevant agency policies and procedures; considerable knowledge of and ability to apply state payroll procedures including those specifically related to each of various collective bargaining units; knowledge of and ability to apply relevant state and federal laws, statutes and regulations; knowledge of governmental accounting principles and practices as applied to payroll operations and record keeping; considerable interpersonal skills; considerable oral communication skills; considerable skill in performing arithmetical computations; supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in complex clerical work in accounting or payroll.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have included responsibility for the supervision of a payroll operation at the level of Payroll Officer 1.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

  • Experience processing payroll functions in Core-CT HRMS Module for the lifecycle of payroll. 
  • Experience supervising payroll unit employees.
  • Experience responding to agency employees’ payroll inquiries. 
  • Experience with benefit billing. 
  • Experience with Microsoft Office Suite.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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