DCJ Secretary 1
Recruitment #240213-2636DC-002
| Location |
New Haven, CT
|
|---|---|
| Date Opened | 2/15/2024 2:00:00 PM |
| Salary | $50,519.00 - $63,462.00/year (Employees new to state service start at minimum of the pay plan) |
| Job Type | Open to the Public |
| Close Date | 2/26/2024 11:59:00 PM |
Introduction
Selection Plan
For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
NOTE: Individuals invited to interview may be required to submit additional documentation, which supports their qualifications for this position. These documents may include: writing samples, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.
In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. Candidates invited to interview may be required to submit additional documentation which supports their qualification(s) for this position, such as a resume, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.
All communication with applicants will be through the JobAps system, so applicants are encouraged to check for updates to their JobAps portal account. Please ensure that you are utilizing the correct email address for notices to be sent to you from the JobAps system. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DCJ.HR@ct.gov.
Questions about this position should be directed to the hiring agency's human resources office: DCJ.HR@ct.gov, 860-258-5800.
PURPOSE OF JOB CLASS (NATURE OF WORK)
This class is accountable for performing a full range of secretarial support functions.
EXAMPLES OF DUTIES
Incumbents perform a variety of secretarial duties as illustrated in the following areas:
- TYPING:
- Using a computer, tablet, or other electronic equipment formats and types a full range of correspondence, reports, briefs, motions, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
- Proofreads for content;
- Edits using knowledge of grammar, punctuation and spelling.
- FILING:
- Designs office filing systems;
- Organizes and maintains files;
- Maintains, updates and reviews documentation as required;
- Logs documents and maintains dockets.
- CORRESPONDENCE:
- Composes routine letter/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
- REPORT WRITING:
- Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
- INTERPERSONAL:
- Greets and directs visitors;
- Screen calls, visitors and mail;
- Responds to routine requests for information on policies, rules and regulations, programs and procedures.
- PROCESSING:
- Receives and reviews various reports and forms for accuracy and completeness;
- Processes reports and forms;
- May prepare and process fiscal and personnel documents.
- PERSONAL SECRETARY:
- Arranges and coordinates meetings and conferences;
- Schedules appointments;
- Processes confidential matters;
- Takes notes and/or meeting minutes;
- Takes and transcribes dictation;
- Prepares expense accounts;
- Makes travel arrangements;
- May attend meetings and take and transcribe minutes of proceedings.
- OFFICE MANAGEMENT:
- Maintains an inventory of supplies and equipment;
- Orders supplies when necessary;
- Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
- Maintains time and attendance records;
- Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
- Considerable knowledge of
- office systems and procedures;
- proper grammar, punctuation and spelling;
- Knowledge of
- business communications;
- business math;
- Skills
- interpersonal skills;
- oral and written communication skills;
- Ability to
- schedule and prioritize office workflow;
- operate office equipment which may include word processors, computers, tablets or other electronic equipment;
- take notes (shorthand, speedwriting or other method acceptable to the supervisor);
- type at a net speed of 50 wpm.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Two (2) years of experience above the routine clerk level in office support or secretarial work.
NOTE: Bargaining unit employees are required to serve a minimum of five (5) years as a DCJ Senior Clerk prior to consideration for promotion to DCJ Secretary 1.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of one (1) year.
PREFERRED QUALIFICATIONS
Preference will be given to candidates with prior experience working in a courthouse or law enforcement agency.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
E-mailPhone: (860) 713-52058am - 4:30pm M-FPowered by
