Medical Records Clerk

The State of Connecticut, Office of the Chief Medical Examiner (OCME) is a free-standing. modern facility located on the UCONN Health Center Campus in Farmington, CT.  The office is a state-wide medical examiner system charged with the investigation of sudden and unexpected deaths that, by statute, fall under our jurisdiction.

We are  seeking one (1) full-time (40 hours) per week, Medical Records Clerk to work in our facility located at 11 Shuttle Rd. Farmington, CT 06032.   The hours of work are Monday through Friday, 8:00 am to 4:30 pm.  The Medical Records Unit is involved with the creation, organization, quality assurance, maintenance and release of death certificates, autopsy reports and other documents that pertain to our death investigations.  The incumbent in this role will be required to possess:

• Knowledge of basic medical terminology and human anatomy;
• Knowledge of office systems and procedures including proper telephone usage and filing; 
• Oral and written communication skills;
• Skill and accuracy in typing;
• Basic interpersonal skills;
• Ability to operate office equipment which includes personal computers or other electronic equipment;
• Ability to follow written and oral instructions.

In addition to the checking of references and facts stated in the application, a thorough background investigation will be completed before the candidate is certified for appointment.  We offer competitive benefits which includes health and dental insurance, a retirement plan, group life insurance, and other supplemental benefits. Paid time off is also offered, including 12 paid holidays per calendar year, in addition to vacation, sick and personal leave.

All applicants must include a resume within the "Resume Tab" of their application with their submission.  Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position.  These documents may include:  performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. 

Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office:  Rachel Fein, fein@ocme.org, (860) 679-3982.

NOTE:  The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

In a state agency this class is accountable for the typing, processing and maintenance of patient files and for the monitoring of documentation deadlines.

Types medical forms, reports and summaries from rough copy or electronic recording devices; checks all documentation for correct patient name and number, completion of data and authorized signature; performs routine coding of information supplied by physicians and translated according to comprehensive reference guidelines; files paperwork in chronological order within appropriate section of patient folders; maintains physical folders and contents; maintains patient rosters for different disciplines (psychiatric, nursing, social work, rehabilitation, treatment plans) and notes whether reports have been filed at required intervals; maintains separate Medicaid/Medicare file and submits forms to physician or nursing staff for medical notation before periodic deadlines for continuation of coverage; follows periodic deadlines for reminding accountable staff of such requirements as physical exams, weight and blood pressure checks, lab work, X-rays, medication renewal, recertification of admission; may schedule patient appointments; performs related duties as required.

Knowledge of office systems and procedures including proper telephone usage and filing; knowledge of medical or psychiatric terminology as appropriate to the position; oral and written communication skills; skill and accuracy in typing; basic interpersonal skills; ability to operate office equipment which includes personal computers or other electronic equipment; ability to follow written and oral instructions.

Two (2) years of clerical experience.

One (1) year of the General Experience must have been in a medical or psychiatric environment as appropriate to the position.

• Knowledge of relevant state laws and regulations;
• Excellent interpersonal skills;
• Oral and written communication skills; 
• Working knowledge of medical terminology;
• Ability to review medical records for accuracy;
• Proficient with Microsoft Office suite with emphasis on Excel, Word, Outlook.

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Incumbents in this class in a state hospital may have significant exposure to such things as communicable/infectious diseases and/or risk of injury from assaultive and/or abusive clients and may be exposed to moderately disagreeable conditions.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.