Secretary 1
Multi-Agency
Recruitment #220714-6976CL-RP
| Date Opened | 7/14/2022 1:00:00 PM |
|---|---|
| Salary | $48,041* - $63,037/year (FT); $23.01* - $30.20/hour (PT); *New State Employees Start at Minimum |
| Job Type | Open to the Public |
| Close Date | 7/25/2022 11:59:00 PM |
Introduction
We offer a competitive benefits plan that includes healthcare coverage, a retirement plan as well as paid time off, including 12 paid holidays per calendar year! (Options vary by position)
We encourage a healthy work/life balance to all employees.
For an inside look at what it is like to Make an ImpaCT as a State of Connecticut employee, check out the video below:
Selection Plan
- Please select all location(s), shift(s), and employment status(es) (Full-time, Part-time, etc.) in which you are willing to work on your application. Failure to indicate the location(s), shift(s), and employment status(es) may result in not being considered for vacancies in that specific location, shift, and/or employment status.
- In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
- In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
- Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
- Agencies may choose to review applications generated from this posting to fill Secretary 1 positions at various locations, shifts, etc. throughout the State. If so, these positions will NOT be posted separately on JobAps. When a new, similar Secretary 1 (Multi-Agency) posting is announced (with a recruitment number ending in RP), you must re-apply for consideration.
- Note: An agency may have a need to post a job opening for a more ‘specific’ Secretary 1 position geared towards that agency’s specific position(s). Those types of Secretary 1 job openings on JobAps will NOT use applications from this recruitment pool. You must apply to those postings in order to be considered for appointment to those specific position(s). We encourage you to apply to each Secretary 1 posting you’re interested in. Please sign up for Interest Cards to be notified when Secretary 1 recruitments are posted.
- Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
- Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
- Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Joseph K. Fried at Joseph.Fried@ct.gov, 860-924-7053.
PURPOSE OF JOB CLASS (NATURE OF WORK)
EXAMPLES OF DUTIES
Incumbents perform a variety of secretarial duties as illustrated in the following areas:
1. TYPING: Using a personal computer or other electronic equipment formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.
2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.
3. CORRESPONDENCE: Composes routine letters/memoranda, etc. (e.g. standard replies and acknowledgement letters) for supervisor's signature.
4. REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g. number of forms processed during the month).
5. INTERPERSONAL: Greets and directs visitors; answers phones and takes messages; answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g. appropriate referrals, general purpose of the unit).
6. PROCESSING: Scans correspondence; pulls and attaches related materials; reviews, routes and prioritizes mail.
7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription prepares expense accounts; makes travel arrangements.
8. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
PREFERRED QUALIFICATIONS
- Experience with Microsoft Office Suite including managing data, tracking work and scheduling meetings.
- Experience ordering supplies, processing and maintaining records, coordinating and scheduling work.
- Experience providing customer service assistance to multiple diverse populations and skill levels.
- Experience working on multiple tasks, producing accurate results, and meeting deadlines
- Experience communicating in person, on the phone, and in writing with a variety of parties, including co-workers, state and/or private agencies, and the public.
- Experience editing and composing letters and reports, reviewing correspondence for accuracy and completeness.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
E-mailPhone: (860) 713-52058am - 4:30pm M-FPowered by
