STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Medical Records Specialist 1

Office/On-site

Recruitment #220927-5620CL-001

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Introduction



Are you an organized professional with the desire to make an impact? 
If so, we encourage you to consider joining our team! 

The State of Connecticut, Department of Correction (DOC) is seeking a highly motivated Medical Records Specialist 1 at the Hartford Correctional Center in Hartford, CT. 

Our Mission: 

The DOC shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safety and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens, and offenders. 

Position Highlights: 

This is a 40 hour per week position, working Monday through Friday on first shift from 7:00 AM - 3:30 PM (8.5 hours per day with a .5 hour unpaid meal break). 

The correctional facilities have unique medical records needs, specific concentration on requesting records from community providers and preparing records for external sharing, following process, policy and privacy guidelines set by statute and agency policy. 

What we can offer you: 

The State of Connecticut provides a competitive benefits package including: 
  • A Hazardous Duty pension plan (State Employees Retirement System Tier IV); 
  • Retire in 25 years - with pension & healthcare benefits; 
  • Excellent health benefits with additional supplemental benefits. 
Learn more about our DOC Healthcare Team below! 
             

Selection Plan

Application Process:

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.

Selection Process:

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

Contact Information:

Should you have any questions pertaining to this recruitment, please contact Tyler Cashman at Tyler.Cashman@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state medical institution or facility medical records department this class is accountable for independently performing a full range of tasks associated with maintaining medical records and medical records coding activities.

EXAMPLES OF DUTIES

Assists in maintaining a file of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, signed releases of information, medical summaries and abstracts; inspects reports and records for omissions and errors; codes and files a full range of diagnoses according to anatomical systems and in conformance with accepted international classification systems (i.e. ICD, WHO, DSM3, DRG, etc.); prepares statistical reports on such matters as classification of disease, laboratory, dental, X-ray and physiotherapy activities; prepares death certificates, burial permits and other related records; prepares reports to state and federal agencies as required; may attend probate court hearings and give testimony; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of basic medical terminology and human anatomy; knowledge of medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures; knowledge of principles of statistical data tabulation; knowledge of office systems and procedures; oral and written communication skills; basic interpersonal skills.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in the maintenance of medical records and preparation of statistical reports.

PREFERRED QUALIFICATIONS

The preferred candidate will possess:
  • Experience with Electronic Health Records; including scanning and importing documents to Electronic Health Records; 
  • Experience in processing requests to obtain/disclose protected health information; 
  • Experience with computer software including Microsoft Excel; 
  • Experience working in a correctional facility or hospital setting; 
  • Experience maintaining health records in accordance with HIPAA; 
  • Experience processing subpoenas or court orders which may entail court appearances. 

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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