Payroll Clerk

Located in Willimantic, CT, Eastern Connecticut State University (ECSU) is one of the State of Connecticut institutions of higher learning and the state’s designated public liberal arts university.  Our mission is to provide high quality undergraduate and select graduate programs to a diverse population of talented students. 

We are recruiting for a full-time, Payroll Clerk position to work Monday through Friday, 8:00am - 5:00pm.  The ideal candidate for this role has excellent customer service experience and an effective team player who enjoys working collaboratively with faculty, staff & students. 

 FOR ASSISTANCE IN APPLYING:  Please visit our 'Applicant Tips on How to Apply' page.

NOTE: In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. 

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. 

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. 

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DAS.SHRM@ct.gov.

Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office: LaShawn McBride, HR-Recruitment@easternct.edu, (860) 465-5220.

• Prepares biweekly regular, overtime, and supplemental payrolls;
• Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;
• Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.);
• Calculates gross wages;
• Notes deductions on worksheets and deduction summary sheets;
• Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system;
• Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.;
• Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll;
• Verifies check register and printouts from Central Payroll against worksheets and records;
• Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
• Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.;
• Calculates and processes retroactive payments, collective bargaining increases and annual increments;
• Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
• Verifies provider checks issued by Office of State Comptroller against own records;
• Verifies providers' bills in same manner;
• Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.);
• Responds to employee inquiries regarding paychecks and payroll practices and procedures;
• Maintains various records and files for payroll data and forms;
• May calculate workers compensation and/or retirement payments;
• May calculate and monitor payroll deductions for court ordered wage executions (garnishments);
• May consult division or facility supervisors regarding employee time recorded;
• Performs related duties as required.

• Knowledge of
  • payroll terminology, practices and procedures;
  • basic accounting and bookkeeping principles and procedures;
  • general office procedures;
• Skills
  • interpersonal skills;
  • oral and written communication skills;
  • in performing arithmetic computations;
• Ability to
  • read, understand and apply applicable contract guidelines and regulations;
  • maintain records and files; ability to follow complex oral and written instructions;
  • operate office equipment which includes computers, tablets, and other electronic equipment.

• Detail oriented
• Microsoft Office suite of products 
• Adobe Acrobat
• Core-CT including Stars and EPM Reporting