STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Property Management Liaison

Hybrid

Recruitment #230525-0770AR-001

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Introduction




The State of Connecticut Department of Administrative Services (DAS) Facilities Management Division is now accepting applications from qualified individuals for a Property Management Liaison position!

WHAT WE CAN OFFER YOU

 ABOUT US

The DAS Facilities Management Division is responsible for managing approximately 6 million square feet of commercial office space, laboratory space, and parking facilities including several high-rise office buildings with an annual operating budget of approximately $30,000,000.00.

THE ROLE

As a Property Management Liaison, you will be assigned a portion of this portfolio (approximately one third) and be responsible for facilities management of the assigned portfolio.

The position is responsible for oversight of the following:

  • Building operation services for assigned facilities including oversight of contractual compliance of property management firms and assigning budgets
  • Ensuring compliance to these budgets and authorizing monthly financial billing submissions for payment
  • Adhering to procurement statutes
  • Reviewing and approving all property management requests and expenditures
  • Providing fiduciary oversight on all financial matters at facilities ensuring adherence to state statutes prescribed by procurement and auditors of public accounts
This position is responsible for ensuring state facilities are operated in accordance with relevant state statutes from a fire and life safety perspective as well as statutes including environmental sustainability.  This position also ensures compliance with FM Global and OSHA (Occupational Safety and Health Administration) requirements.

This position also develops capital plans to protect the long-term asset and provides project management for small to medium size building maintenance and improvement projects.

POSITION HIGHLIGHTS

  • *New state employees start at the minimum. Salary effective 6/30/2023.
  • Monday - Friday
  • Full-time (40 hours per week)
  • First shift (will require some availability after hours for responding to building emergencies)
  • Location:  450 Columbus Boulevard in Hartford, CT
  • Hybrid work environment (combination of on-site and remote work)
  • Will require some travelling throughout state to assigned facility locations
View the video below to learn what it's like to be a state employee.

Selection Plan

To Apply:

  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
  • In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
FOR ASSISTANCE IN APPLYING:

Important Information After You Apply:

  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Connect With Us:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Frank DeCusati at frank.decusati@ct.gov or 860-713-5176.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Administrative Services this class is accountable for performing as a specialist in property management functions to ensure contractual compliance by vendors and contractors under departmental jurisdiction.

EXAMPLES OF DUTIES

Performs specialized property management oversight duties of security, maintenance, custodial and other services provided by vendors and contractors for state buildings and grounds and/or tenants of space leased by the state; oversees contractual compliance of property management firms; ensures contractors stay within budget; recommends budgetary adjustments; authorizes projects and emergency work for assigned buildings and grounds; coordinates and oversees preventive maintenance and energy conservation programs for assigned buildings; serves on vendor/contractor selection panels; acts as liaison with operating units, agencies, contractors, vendors, tenants and outside officials regarding unit policies and procedures; monitors and audits vendor compliance with state environmental, certification, permit, safety and security requirements; investigates liability and claim issues; performs property inspections; prepares and reviews financial reports and correspondence; may review or prepare project plans, specifications and cost estimates for building renovations; may make recommendations on policies, procedures, standards and specifications; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of relevant agency policies and procedures; knowledge of relevant state and federal laws, statutes and regulations; knowledge of state of the art security, building operations and maintenance procedures and techniques; knowledge of energy conservation methods and techniques; knowledge of tenant agency requirements; knowledge of contract administration; knowledge of budget preparation and control; some knowledge of trades including building, custodial and grounds; considerable interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to utilize computer software; some supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in general business management, property management or business contract administration.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been in property management.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

PREFERRED QUALIFICATIONS

  • Experience managing commercial office buildings with annual operating budgets of over $2,000,000.00 including approving financial report submissions for payment
  • Experience performing field investigations of facilities
  • Experience working as a project manager including developing project documents
  • Experience developing building operations manuals including facility policies
  • Experience managing building crisis situations

SPECIAL REQUIREMENTS

1. Incumbents in this class will be required to travel.
2. Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator’s license.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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