STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Officer

Recruitment #230605-1308AR-001

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Introduction


THE POSITION
The State of Connecticut’s Office of Policy and Management (OPM) is currently seeking a qualified individual for the position of Fiscal/Administrative Officer in their Intergovernmental Policy and Planning Division’s (IGPP) Assessment, Data Collection and Grants Management Unit. 

HIGHLIGHTS
This is a full time (40 hours per week) position conveniently located in Hartford, CT, easily accessible to all major highways. 
  • LOCATION: OPM, Office of Labor Relations
  • ADDRESS: 450 Capitol Avenue, Hartford, CT
  • WORK HOURS: Full-time, first shift, 40 hours per week
  • SCHEDULE: Monday through Friday
DISCOVER THE OPPORTUNITY TO
  • Use your local/state government and financial experience to administer and manage formula and non-formula grant programs that benefit municipalities.
  • Administer various municipal statutory grant programs.
  • Collect, analyze, audit, and publish municipal data.
  • Support state policy development with regard to formula and non-formula grant programs that benefit municipalities.
ABOUT US
The State of Connecticut’s Office of Policy and Management (OPM) provides information and analysis to help formulate public policy for the state. The Intergovernmental Policy and Planning Division’s (IGPP) Assessment, Data Collection and Grants Management Unit develops and recommends policy to the Governor and provides guidance to municipalities in certain areas of property assessment and taxation; manages municipal statutory formula grant programs; manages property tax relief programs; and collects, analyzes and publishes municipal data including equalized net grand list, mill rates and grand levies along with revaluation date tracking, testing and certification.

WHAT'S IN IT FOR YOU 
  • To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;
  • We offer a competitive benefits plan that includes healthcare coverage, a retirement plan as well as paid time off, including 13 paid holidays per calendar year. 
  • We encourage a strong work/life balance for all state employees, including access to hybrid telework options. 
  • We offer opportunities for professional and personal growth. 
  • As a loan forgiveness organization, you may be able to qualify for one or more State or Federal loan forgiveness programs.
Learn more about making an impaCT by serving the state of Connecticut by watching the video below:

Selection Plan

FOR ASSISTANCE IN APPLYING: 
Please visit our 'Applicant Tips on How to Apply' page.
To Apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
After You Apply: 
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board daily to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders daily in the event an email provider places auto-notification emails in a user's spam. 
  • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position. 
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
Connect With Us:
  • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. 
  • If have any questions pertaining to this recruitment, please contact opm.recruitment@ct.gov. 
  • Follow the State of Connecticut on LinkedIn.     

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

EXAMPLES OF DUTIES

Duties of the position include, but are not limited to, the following:
  • Administer various municipal statutory grant programs, including Mashantucket Pequot and Mohegan fund, PILOT & Tiered PILOT, Municipal Transition (Motor Vehicle), Municipal Revenue Sharing, Municipal Stabilization, Municipal Grants in Aid, Neglected Cemetery Account, Local Capital Improvement Program (LoCIP) and Small Town Economic Development Program (STEAP);
  • Collect, analyze, audit, and publish municipal data;
  • Support state policy development with regard to formula and non-formula grant programs that benefit municipalities, including complete cost analysis and research to develop policies; 
  • Review and analyze fiscal and program implications of established and proposed policy initiatives;
  • Maintain communications with municipal officials, the Office of Fiscal Analysis and other stakeholders;
  • Prepare and submit statutory reports to the General Assembly;
  • Complete and provide statistical analysis and written reports as requested by municipal and state elected officials;
  • Respond to public inquires on assessment and tax collection matters; and
  • Perform related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • principles and practices of public administration with special reference to governmental budget management and governmental accounting;
    • grants and contracts preparation and administration;
    • purchasing principles and procedures;
    • payroll practices and procedures;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
  • Ability to
    • prepare and analyze financial documents and reports;
    • interpret and apply statutes, regulations and administrative policies;
    • utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
  • For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
  • For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
  • Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.  
*Descriptions of these fiscal/administrative functions are attached

PREFERRED QUALIFICATIONS

The preferred candidate will have:
  • Experience working in municipal or state government;
  • Experience with state-administered municipal statutory grant programs; 
  • Experience with accounting and or financial analysis;
  • Experience with data formula preparation;
  • Experience using large and complex data sets to prepare financial analysis, projections, and planning;
  • Experience interpreting and applying statutes, regulations, policies and procedures and verifying that interpretation and application is accurate; and 
  • Experience working with the Microsoft Office Suite, particularly with Excel at an advanced level.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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