STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Manager 1

Hybrid

Recruitment #230608-0914AR-001

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Introduction

Are you looking for a new opportunity for professional growth and development?
Our Fiscal Services Division is seeking to fill one Fiscal Administrative Manager 1 located in our Child Welfare Accounting (CWA) Unit.

The State of Connecticut, Department of Children and Families' (DCF) mission is partnering with communities and empowering families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce who strive every day to meet the needs of those we encounter. We are composed of a Central Office, 14 area offices, and 2 residential facilities, and the Wilderness School.

What we can offer you:
  • To work for a Forbes top company: 'Forbes' State of Connecticut Ranked - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
  • Industry leading health benefits, including medical and dental coverage.
  • Extensive pension plan and supplemental retirement offerings.
  • Paid time off - including 13 paid holidays per calendar year.
  • Professional growth and paid professional development opportunities.
  • A balanced work-life.
The Fiscal Administrative Manager 1 will provide direct oversight of the CWA Unit. CWA consists of ten professional employees and three paraprofessional level employees and has fiscal responsibility of approximately $220 million per year. The CWA Fiscal Administrative Manager 1 is responsible for ensuring the daily production and supervision of the CWA Unit.

What you will be doing:
  • Management of Board and Care Accounts.
  • Review all weekly and monthly LINK payments for accuracy and completeness, determining whether payments should be released, rescheduled or deleted.
  • Engage with area offices, providers and clients as it relates to LINK payments, prospective payments and disputed payments.
  • Supervise staff.
  • Oversee the Debit Card Program, including the funding of the four bank accounts.
  • Ensure requested payments comply with State and Department policies and procedures.
  • Ensure tax identification numbers and records are properly reported to the Internal Revenue Service.
    Position highlights:
    • Work Schedule: Full-time, Monday-Friday (8:00 a.m. - 5:00 p.m. with an hour lunch or 8:30 a.m. - 5:00 p.m. with half an hour lunch).
    • Work Hours Per Week: 40 hours
    • Work Shift: First
    • Location: Central Office, located at 505 Hudson Street, Hartford, CT.

    Selection Plan

    • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 
    • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.  
    • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.   
    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.  
    • Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.  Applicants must meet the minimum qualifications as indicated to apply for this position.  
    • Please visit our Applicant Tips on How to Apply page. 
    • Should you have questions pertaining to this recruitment, please contact Liz Pinette at elizabeth.weston@ct.gov.  
    • This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. 
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. 
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DAS.SHRM@ct.gov. 

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

    EXAMPLES OF DUTIES

    Schedules, assigns, oversees and reviews the work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on the development of  policies and standards; interprets and administers pertinent laws; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; in addition to supervising fiscal/administrative functions may supervise support services; in a facility, in addition to the above, may insure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; performs related duties as required.

    OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

    Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting; reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments; works with state agency contracting staff to implement requirements of the State Contracting Standards Board; researches, interprets and administers pertinent laws and regulations; performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    One (1) year of the General Experience must have been supervising professional level staff.
    Note: For state employees this is the level of Budget Specialist or Fiscal/Administrative Supervisor.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

    2. A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

    PREFERRED QUALIFICATIONS

    • Experience with management of multiple Special Identification Codes (SIDs).
    • Experience with cash management and bank account reconciliation.
    • Experience with written and oral communications with customer base at all levels of the organization, as well as building and maintaining collaborative relationships with internal and external customers.
    • Experience working with the Auditors of Public Accounts.
    • Experience using Microsoft Excel, Access and Word including, but not limited to, creating reports, pivot tables, and other related records.

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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