STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Clerk Typist (Part-time)

Office/On-site

Recruitment #230703-2008CL-001

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Introduction


Do you have office experience?
Are you detail-oriented and skilled at multitasking?
If so, this may be a perfect opportunity for you to join the State of Connecticut!

The State of Connecticut Department of Mental Health and Addiction Services (DMHAS) is currently seeking an experienced and qualified individual for the position of Clerk Typist. See below for more on this position! 

POSITION HIGHLIGHTS: 
  • FACILITY: Connecticut Valley Hospital (CVH)
  • DIVISION: Addiction Services Division (ASD)
  • UNIT: Blue Hills Admissions Unit
  • LOCATION: Hartford, CT
  • POSITION NUMBER: 89571
  • SCHEDULE: Part-time, 32 hours weekly, 8:00 a.m. - 3:00 p.m., with the following rotating schedule:
  Friday Saturday Sunday Monday Tuesday Wednesday Thursday 
Week 1 On OFF OFF On On On On
Week 2 OFF On  On On  OFF On   On 

WHAT WE CAN OFFER YOU:
State of Connecticut employees participate in a competitive comprehensive benefits plan that includes:
  • The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
  • Industry leading health benefits with medical and dental coverage;
  • Generous paid time off, including 13 paid holidays per calendar year;
  • As a loan forgiveness organization, you may be able to qualify for one or more State or Federal loan forgiveness programs;
  • Extensive pension plan and supplemental retirement offerings;
  • Retirement healthcare offerings;
  • Professional growth and development opportunities; and
  • A healthy work/life balance!
DISCOVER THE OPPORTUNITY TO:
  • Be a part of a comprehensive team of caring professionals
  • Provide support that is passionate about improving the lives of those we serve
  • Assist our clients so they can achieve success
  • Make a difference in the public sector
  • Work together in a collaborative team environment
MORE ABOUT THE AGENCY AND DIVISION:
DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

Connecticut Valley Hospital (CVH) opened in 1868 as the State’s public hospital for the treatment of persons with mental illness. Today, CVH is the largest of DMHAS facilities, and includes 17 inpatient units over two campuses (Middletown and Hartford). The hospital includes both a general psychiatry and addiction services units.

Selection Plan

FOR ASSISTANCE IN APPLYING:
Please visit our 'Applicant Tips on How to Apply' page.

To Apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
  • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
  • This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
Important Next Step Information for After You Apply:
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Connect With Us:
  • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
  • Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Alyssa Hovanec via email at Alyssa.Hovanec@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a full range of general clerical functions including basic processing, reception, filing, record keeping, bookkeeping and typing.

EXAMPLES OF DUTIES

  • TYPING:
    • Using computers, tablets and other electronic equipment, types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; 
    • Reviews and corrects drafts for conformance with originals;
    • Enters and retrieves data on computers, tablets and other electronic equipment.
  • FILING:
    • Maintains logs;
    • Sets up and maintains records and files according to established procedures (e.g. alpha, numeric or chronological order);
    • Searches files for information.
  • CORRESPONDENCE:
    • Prepares and sends out standard form letters making minor revisions or additions.
  • REPORT WRITING:
    • Compiles information from standard sources and prepares reports.
  • INTERPERSONAL:
    • Answers phone, transfers calls and takes messages;
    • Receives and directs visitors;
    • Handles routine requests for information, procedural guidelines or assistance over the telephone or in person (e.g. counter, reception and/or information desk).
  • PROCESSING:
    • Receives, sorts and distributes mail;
    • Performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials), reviews materials for accuracy and completeness (ensures categorical information is completed as required), makes changes per instructions or as authorized, verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units;
    • Does routine posting to ledgers, account books or other records;
    • Receives payments for licenses, bills, applications, fines and fees, etc.;
    • Prepares, totals and balances receipts;
    • Prepares cash transmittal/deposit slips;
    • Types and prepares purchase requisitions, orders or billing invoices according to established procedures;
    • Assists in or maintains inventory and orders supplies;
Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • office procedures including proper telephone usage and filing;
    • spelling, punctuation and grammar;
  • Skills
    • in typing a variety of materials;
    • interpersonal skills;
    • oral and written communication skills;
    • in performing arithmetical computations;
  • Ability to
    • operate office equipment which includes computers, tablets and other electronic equipment;
    • perform clerical tasks such as coding, sorting, alphabetizing and numeric ordering.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) months as a Typist or its equivalent.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

Graduation from high school with coursework in typing.

PREFERRED QUALIFICATIONS

  • Experience working in a medical or behavioral health office
  • Experience handling confidential, proprietary, medical or other types of sensitive information
  • Experience scanning and uploading documents    
  • Experience in general office procedures including proper, high volume telephone usage and filing
  • Experience interacting with a diverse population
  • Experience working on multiple tasks

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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