STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Financial Clerk

Office/On-site

Recruitment #230905-3847CL-001

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Introduction


Are you looking to make a difference while advancing your career? If so, we want you to join us!

The State of Connecticut, Department of Children and Families' (DCF) mission is partnering with communities and empowering families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce who strive every day to meet the needs of those we encounter. We are composed of a Central Office, 14 area offices, and 2 residential facilities, and the Wilderness School.

We are currently recruiting a Financial Clerk who will service Region 3; servicing Norwich, Middletown and Windham (Willimantic).

Position Highlights:
  • Full-time, 40 hours per week
  • First (1st) shift
  • Monday - Friday
Responsibilities include, but are not limited to:
  • Account management for the approximately 300 child service vendors utilized by the DCF regional offices to serve DCF's children and their families. Specifically, this position ensures the processing of approximately 45,000 payments annually through the agency's case management system (LINK) to these service vendors; and ensuring payments are made in a timely manner, accounts are current and that payments are made accurately. 
  • Determining the billing invoice and the requested service match in total fees, duration and internal preapproval of service delivery, ensuring there is no duplicate payments, overbilling and fraudulent billing. The 6 financial clerks that cover all 6 regions are directly responsible for identifying and correcting over $1,000,000 in duplicate and overbilled invoices over a period of one year, saving the State that funding. 
  • Aging Statement management to promote the flow of payments to providers within the 45 day statutory timeframe for State payments (and directly contributed to a 35% reduction in the payments made over 45 days. 
  • Vendor Maintenance in the regional offices, for all fee for service vendors paid through the Agency's LINK system by reviewing W9's to ensure taxable services are properly identified, addresses are current and the processing of 1099's are sent to the proper locations to establish optimum revenue for the State of Connecticut, while also vetting every vendor to ensure that proper business and clinical licensure is maintained before the vendor is utilized.
The ideal candidate will:
  • Have strong organizational skills; 
  • Ability to multi-task in a face-paced setting;
  • Possess excellent interpersonal skills;
  • Be self-motivated and flexible
What’s In It For You:
  • To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;
  • A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings
  • Extensive pension plan and supplemental retirement offerings
  • Paid time off - including 13 paid holidays per calendar year.
  • Professional growth and paid professional development opportunities.
  • A healthy work-life balance to all employees.
Discover the opportunity to: 
  • Engage in a rewarding career
  • Assist our employees so they can achieve success
  • Make a difference in the public sector
  • Work together in a collaborative team environment  
About the State of Connecticut: 
Living in Connecticut allows you to live with mountains, forests, ocean fronts, rivers, and a wonderful green countryside right at your doorstep. The state has charm, elegance, and a high standard of living. Our school systems offer an outstanding education, and our communities are among the safest in the country. Connecticut experiences all four seasons and gives you the option to choose living in sophisticated country-life or living in the center of a lively city. 

We encourage you to come see all that Connecticut has to offer by joining the DCF team!

Selection Plan

Application Process:

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.

Selection Process:

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

Contact Information:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.

Should you have any questions pertaining to this recruitment, please contact Christopher Lavallee at Christopher.Lavallee@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for the preparation and/or maintenance of payroll, agency accounts, financial statements, cash accounting or other bookkeeping and record keeping functions in an agency.

EXAMPLES OF DUTIES

  • Assists in preparation of payroll or independently prepares components of a payroll such as shift differential, holidays and overtime; 
  • Maintains agency bookkeeping and other financial records; 
  • Maintains cash journals and ledgers; 
  • Processes payments; 
  • Assists in preparing financial statements and budgets; 
  • Balances and reconciles accounts; 
  • Reviews incoming bids for compliance with purchase orders; 
  • May prepare reports; 
  • May handle money or checks; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • basic bookkeeping, accounting, and financial record keeping procedures; 
    • payroll procedures, financial terminology and coding, statements and budget preparations; 
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
    • performing arithmetical computations;
  • Ability to
    • perform general clerical tasks; 
    • handle large amounts of money; 
    • operate a variety of office equipment which includes computers, tablets, and other electronic equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of clerical experience in accounting, financial record keeping or bookkeeping.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

  • Experience in clerical work in an accounts payable environment
  • Experience determining issues and troubleshooting problematic invoices  
  • Experience in prioritizing a high volume of work under changing demands
  • Experience in providing information on policies and procedures
  • Experience in responding to stakeholder complaints 
  • Experience in Microsoft Excel, Outlook and Word

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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