STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Office Of Policy And Management Assistant Division Director

Office of Finance

Recruitment #230908-0104MP-001

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Introduction

THE POSITION
The State of Connecticut's Office of Policy and Management (OPM) seeks to hire an OPM Assistant Division Director in the Office of Finance (FIN).  

WHAT'S IN IT FOR YOU 
  • To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;
  • We offer a competitive benefits plan that includes healthcare coverage, a retirement plan as well as paid time off, including 13 paid holidays per calendar year. 
  • We encourage a strong work/life balance for all state employees, including access to hybrid telework options. 
  • We offer opportunities for professional and personal growth. 
  • As a loan forgiveness organization, you may be able to qualify for one or more State or Federal loan forgiveness programs.
HIGHLIGHTS
This is a full time (40 hours per week) position conveniently located in Hartford, CT, easily accessible to all major highways. 
  • LOCATION: OPM, Office of Finance
  • ADDRESS: 450 Capitol Avenue, Hartford, CT
  • WORK HOURS: Full-time, first shift, 40 hours per week
  • SCHEDULE: Monday through Friday
DISCOVER THE OPPORTUNITY TO
  • Work in OPM’s Office of Finance (FIN), where you will assist with drafting policy for areas of municipal finance, procurement and information technology.
  • Review and approve all agency procurement plans pursuant to section 4-67i of the Connecticut General Statutes.
  • Assist with developing and implementing policies governing the use of information and telecommunications systems for state agencies.
ABOUT US
At OPM we report directly to the Governor and provide information and analysis that the Governor uses to formulate public policy for the state. We also assist state agencies and municipalities in implementing the law and public policy on behalf of the people of Connecticut. We prepare the Governor’s budget proposals; implement and monitor the execution of the enacted budget; and oversee the executive branch agencies that report to the Governor.

Learn more about making an impaCT by serving the state of Connecticut by watching the video below:


Selection Plan

FOR ASSISTANCE IN APPLYING: 
Please visit our 'Applicant Tips on How to Apply' page.
To Apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
After You Apply: 
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board daily to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders daily in the event an email provider places auto-notification emails in a user's spam. 
  • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position. 
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
Connect With Us:
  • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. 
  • If have any questions pertaining to this recruitment, please contact opm.recruitment@ct.gov. 
  • Follow the State of Connecticut on LinkedIn.     

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Office of Policy and Management this class is accountable for assisting in directing the activities of the various subdivisions in the areas of research, plans and policy development, planning reviews, coordination, program development and administration.

EXAMPLES OF DUTIES

In this position the incumbent will perform the following duties, among others: 
  • Assist with drafting policy for finance division in areas of municipal finance, procurement and information technology;
  • Assist with monitoring the financial condition of municipalities and providing support to the Municipal Finance Advisory Commission established pursuant to section 7-394b of the Connecticut General Statutes by working with municipal entities facing fiscal challenges to improve their financial condition;
  • Assist with providing technical assistance for, and ensure compliance with, the audit reporting requirements under the Municipal Auditing Act and State Single Audit Act; 
  • Assist with the Municipal Accountability Review Board established pursuant to section 7-576d of the Connecticut General Statutes, by providing technical, financial and other assistance to municipalities experiencing various levels of fiscal distress;
  • Assist with the development and implementation of procurement policy, procedures and standards to effectively assist in the increase of competitive procurements and adherence to state statutes related to Personal Service Agreements (PSA) and Purchase of Service Contracts (POS);
  • Assist with the review and approval of executive branch agencies requisitions in the state financial system (CORE-CT) for PSA and POS;
  • Assist with the review and approval of posting any approvals for competitive procurement waivers onto the State Contracting Portal pursuant to section 4-215a of the Connecticut General Statutes;
  • Review and approve all agency procurement plans pursuant to section 4-67i of the Connecticut General Statutes;
  • Manage contracts with consultants and other service providers hired to provide specialized services;
  • Assist with the development and implementation of policies governing the use of information and telecommunications systems for state agencies; and
  • Assist with the management of the Information Technology Capital Investment Program as needed.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • relevant state and federal laws, statutes and regulations;
    • principles and practices of public administration; 
    • principles and practices of state planning;
  • Knowledge of
    • and ability to apply management principles and practices;
    • research and statistical analysis;
  • Considerable
    • interpersonal skills; 
    • oral and written communication skills.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in research, statistics, planning, management or policy analysis.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been at the supervisory level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in administration, planning or a closely related field may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

The preferred candidate will have the following:
  • A Master’s degree in Business Administration, Finance, Public Policy or Public Administration or equivalent;
  • Minimum of 7 years’ experience with accounting or auditing;
  • Minimum 5 years’ experience preparing, evaluating or analyzing the budgets and financial statements of government or nonprofit entities for assessing their fiscal health;
  • Experience with establishment, implementation and management of financial operations, procurement and information technology policies and procedures and internal controls;
  • Minimum of 5 years’ experience with major responsibility for the review, analysis, coordination, and administration of procurement and contracting in a large governmental, public affairs or business organization;
  • Experience with administrative oversight of and reporting to boards and commissions; and
  • Experience with legislative proposals and reporting.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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