STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Durational Grants and Contracts Specialist

Recruitment #230918-4191AR-001

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Introduction



The State of Connecticut, Department of Economic and Community Development (DECD), Office of Manufacturing, is seeking a part-time, durational Grants and Contracts Specialist (Defense Project Coordinator). This individual will be responsible for the oversight and implementation of the CT Scaling Model-Based Definition (SMBD) grant-funded project, a foundational process technology required by the U.S. Department of Defense (DOD) to help produce products fast, better, and cheaper within the defense sector. This project is currently underway and is expected to continue through March 2025.



What We Can Offer You:

  • To work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
  • Comprehensive Benefits which include industry leading health benefits, including medical and dental coverage 
  • Extensive pension plan and supplemental retirement offerings 
  • Paid time off - including 13 paid holidays per calendar year
  • Professional growth and paid professional development opportunities
  • A healthy work-life balance to all employees 
NOTE: Incumbent will be placed in vacancy under durational appointment, with anticipated end date of March 2025. This appointment may be extended. Benefits and leaves will be subject to the appropriate collective bargaining contract language and Connecticut General Statutes.

The Role: 
The Role of Grants and Contracts Specialist (Defense Projects Coordinator) is accountable for performing as a specialist in planning, implementation, management, and evaluation of a large complex grant program or group of programs in one field where responsibilities are assumed for program development, liaison, and coordination with federal, state and community agencies and organizations, program implementation and administration, program monitoring and assessment. Additional duties include: 
Project Implementation:
  • Project implementation, monitoring, and compliance
  • Task management and quality assurance
  • Coordination and direction to partners
  • Administration of the performance of the CT Defense Manufacturing Community Consortium (CDMCC) – CT’s SMBD project
  • Other duties as assigned
State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.

Position Highlights: 
  • Part-time, 20 hours per week
  • First shift
  • Monday-Friday
  • Hybrid
  • Location: Hartford, CT
    About Us:
    DECD is the state's lead agency responsible for strengthening Connecticut’s competitive economic position and provides financial, and technical assistance to municipalities, businesses, community development, tourism, culture, and arts organizations. 

    Selection Plan

    To Apply:

    • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
    • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
    • In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. 
    • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
    • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
    FOR ASSISTANCE IN APPLYING:
    Important Information After You Apply:

    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
    • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
    • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
    • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
    • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
    Connect With Us:
    Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact     Sharon McIntosh, at Sharon.McIntosh@ct.gov.

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    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency this class is accountable for performing as a specialist in planning, implementation, management and evaluation of a large complex grant program or group of programs in one field where responsibilities are assumed for program development, liaison and coordination with federal, state and community agencies and organizations, program implementation and administration, program monitoring and assessment.

    EXAMPLES OF DUTIES

    • Performs specialized related duties in the area of grants management; 
    • Performs research to support the application for or the disbursement of grants including needs analysis, literature review and regulations critique to identify problems and determine priorities; 
    • Develops alternatives; 
    • Gathers information related to program area; 
    • Develops goals and objectives, evaluation standards, timetables, other program components and department policy for program area and individual projects; 
    • Prepares grant proposals; 
    • Monitors use of grant monies awarded to agency to ensure adherence to all terms and conditions; 
    • Facilitates direct grant process; 
    • Provides technical assistance and acts as resource person to grantees; 
    • Evaluates program proposals and applications for conformance with regulations and state goals; 
    • Recommends funding; prepares contracts and agreements related to grant activities; 
    • Monitors and assesses ongoing programs for conformance to reporting requirements, general budget and timetable guidelines and program effectiveness; 
    • Prepares quarterly and annual reports and statewide annual plan or section of plan related to program local area; 
    • Attends meetings of appropriate state, local and regional organizations and performs other liaison functions to coordinate efforts in program area; 
    • Performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    • Considerable knowledge of
      • grant preparation and administration; 
      • program evaluation and monitoring functions; 
    • Knowledge of
      • research methods and techniques; 
      • budget preparation and monitoring; 
    • Considerable
      • interpersonal skills; 
      • oral and written communication skills; 
    • Ability to utilize computer software; 
    • Supervisory ability.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Seven (7) years of experience in planning, implementation and/or management of grant programs on a community, state or federal level.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    • A Master's degree in a closely related field may be substituted for one (1) additional year of the General Experience.

    PREFERRED QUALIFICATIONS

    • Experience with grant review, preparation, and administration in adherence to program guidelines
    • Experience with program evaluation, budget preparation, and monitoring program functions
    • Experience with research methods and techniques
    • Experience communicating both orally and in written form to internal and external stakeholders
    • Experience interpreting and applying state statutes and regulations

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. 




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