Clerk Typist - Night School (Temporary)

Are you a self-starter? Do you want to make a difference? If so, please read on to learn more about this exciting opportunity!  

The State of Connecticut, Connecticut Technical Education and Career System (CTECS) is currently recruiting for a motivated and talented candidate to join our team as a temporary Clerk Typist (Clerk Typist SDE Intermittent).  

You will discover the opportunity to:  

• Showcase your talents in a meaningful role;
• Thrive in an exciting environment;
• Make a difference in the public sector;
• Work together in a collaborative team environment.   

The Schedule:

• Temporary position
• Part time
• Monday, Tuesday, and Wednesday
• 5:00 PM – 9:00 PM
• Location: Bristol Technical Education Center in Bristol, CT  

The Role:

This position will support evening Adult Education and Apprenticeship programs.  The program duration is approximately 15 weeks per semester.  Mandatory Training will need to be completed prior to starting.  

Job duties include, but are not limited to:

• Typing
• Filing
• Correspondence
• Report writing
• Communicating with a variety of parties (including other agencies and the public)
• General processing functions  

About Us:

We are the largest high school system in Connecticut, serving all geographic regions and all demographic and diverse populations. We currently operate 17 diploma-granting technical high schools, one technical education center and two aviation maintenance programs located throughout the state.  The system serves approximately 11,200 full-time high school students.  We offer a comprehensive high school and Career Technical Education in 31 occupational careers. The occupational careers are within 12 career clusters. In addition, the CTECS serves adult education students in aviation and apprenticeships.  

We hope you take this opportunity to make an impact by serving your state!

These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 

Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. 

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.   

Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.  Applicants must meet the minimum qualifications as indicated to apply for this position. 

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

Should you have questions pertaining to this recruitment, please contact Julie Barker, at Julie.Barker@ct.gov.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DAS.SHRM@ct.gov.

In a state agency this class is accountable for performing a full range of general clerical functions including basic processing, reception, filing, record keeping, bookkeeping and typing.

• TYPING:
  • Using computers, tablets, and other electronic equipment, types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy;
  • Reviews and corrects drafts for conformance with originals;
  • Enters and retrieves data on computers, tablets and other electronic equipment.
• FILING:
  • Maintains logs;
  • Sets up and maintains records and files according to established procedures (e.g. alpha, numeric or chronological order);
  • Searches files for information.
• CORRESPONDENCE:
  • Prepares and sends out standard form letters making minor revisions or additions.
• REPORT WRITING:
  • Compiles information from standard sources and prepares reports.
• INTERPERSONAL:
  • Answers phone, transfers calls and takes messages;
  • Receives and directs visitors;
  • Handles routine requests for information, procedural guidelines or assistance over the telephone or in person (e.g. counter, reception and/or information desk).
• PROCESSING:
  • Receives, sorts and distributes mail;
  • Performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials), reviews materials for accuracy and completeness (ensures categorical information is completed as required), makes changes per instructions or as authorized, verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units;
  • Does routine posting to ledgers, account books or other records;
  • Receives payments for licenses, bills, applications, fines and fees, etc.;
  • Prepares, totals and balances receipts;
  • Prepares cash transmittal/deposit slips;
  • Types and prepares purchase requisitions, orders or billing invoices according to established procedures;
  • Assists in or maintains inventory and orders supplies;

Performs related duties as required.

• Knowledge of
  • office procedures including proper telephone usage and filing;
  • spelling, punctuation and grammar;
• Skills
  • in typing a variety of materials;
  • interpersonal skills;
  • oral and written communication skills;
  • in performing arithmetical computations;
• Ability to
  • operate office equipment which includes computers, tablets  and other electronic equipment;
  • perform clerical tasks such as coding, sorting, alphabetizing and numeric ordering.

Six (6) months as a Typist or its equivalent.

Graduation from high school with coursework in typing.

• Experience working in an educational setting.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.