STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Library Technical Assistant

Office/On-Site

Recruitment #230920-5411AR-001

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Introduction


Do you have experience working in a library?
If so, we have an exciting opportunity for you!

The Connecticut State Library (CSL) is now accepting applications for the position of Library Technical Assistant in Hartford within the History & Genealogy (H&G) Unit.

WHAT WE CAN OFFER YOU
  • Industry leading health benefits, including medical and dental coverage
  • Extensive pension plan and supplemental retirement offerings
  • Paid time off including 13 paid holidays per calendar year
  • A culture that encourages work/life balance
  • Professional growth and development opportunities
  • Working for a Forbes top company: State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.
POSITION HIGHLIGHTS
  • Part Time
  • Monday - Friday
  • First Shift, 9:00am to 3:30pm
  • Hartford
THE ROLE
As part of the History & Genealogy Unit, located within the Reference Services department at the Connecticut State Library in Hartford, this position provides both assistance to library patrons and support to the ongoing work of the unit. Duties will include:

  • Staffing a public service desk in the State Archives reading room
  • Locating archival and special collection materials using both print and online finding aids
  • Retrieval, reshelving, and shifting of archival and library materials
  • Maintenance of book, newspaper, microfilm, and map collections
  • Creating, updating, and maintaining shelf lists, indexes, and finding aids using Microsoft Office products
  • Scanning of materials using digital scanning technology
  • General filing and maintenance of correspondence and other unit paperwork
  • Performing related duties as assigned
ABOUT US
The mission of the CSL is to preserve and make accessible Connecticut’s history and heritage and to advance the development of library services statewide. The CSL is an Executive Branch agency of the State of Connecticut. We provide a variety of library, information, archival, public records, museum, and administrative services for citizens of Connecticut, as well as for the employees and officials of all three branches of State government. The State Library also serves students, researchers, public libraries and town governments throughout the state. In addition, the State Library directs a program of statewide library development and administers the Library Services and Technology Act state grant.

                                                                 Watch the video below to see what it's like to be a State of Connecticut employee!

                                                                

Selection Plan

TO APPLY
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
FOR ASSISTANCE IN APPLYING
IMPORTANT INFORMATION AFTER YOU APPLY
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
CONNECT WITH US
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Brittney Woodley at brittney.woodley@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the State Library, a state college or university or a state agency this class is accountable for performing a full range of supportive and/or paraprofessional tasks in any function of the library including acquisition, cataloging, interlibrary loans, reference and circulation.

EXAMPLES OF DUTIES

  • Circulates books and other library materials using manual and/or automated systems;
  • Performs catalog maintenance activities such as filing, transferring, updating, revising and withdrawing cards/files;
  • Retrieves bibliographic information from automated library systems for circulation, interlibrary loan or copy cataloging purposes;
  • Receives and processes orders for print and non-print materials;
  • Performs and/or supervises performance of stack maintenance activities including sorting, shelving and shifting of material;
  • Assist patrons in locating and using library materials and equipment;
  • Compiles statistics on particular function of library;
  • Pulls and organizes library materials for binding;
  • May enter bibliographic information onto automated library systems; 
  • May process interlibrary loan requests by filling those received from other libraries and/or searching for and requesting materials from other libraries;
  • May instruct and supervise students and others in performance of library activities;
  • May check in books and other library materials;
  • May process invoices;
  • May be responsible for monitoring student hours and payroll for those assigned;
  • May correspond with vendors, publishers and library patrons as required;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • library science techniques and practices;
    • library classification systems;
    • recordkeeping procedures;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
  • Ability to operate automated library systems.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of experience in library work.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

Two (2) years of college training equalling sixty (60) semester hours with at least twelve (12) semester hours in library science may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

  • Experience working in a library setting
  • Experience assisting patrons at a public service desk
  • Experience using the Library of Congress classification system to maintain book collections
  • Experience with digital technology including scanning
  • Experience with data entry using Microsoft Office products, including Excel
  • Experience handling special collections materials, including lifting and moving boxes

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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