STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Officer

Recruitment #240410-1308AR-001

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Introduction



The State of Connecticut’s Office of Policy and Management (OPM) invites experienced applicants to apply for the position of Fiscal/Administrative Officer within our Division of Administration’s (ADMIN) Business Office.

WHAT WE CAN OFFER YOU
  • A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform an article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings.
  • Extensive pension plan and supplemental retirement offerings.
  • Generous paid time off including thirteen (13) paid holidays.
  • A culture that encourages work/life balance.
  • Professional growth and development opportunities.
  • Work for a Forbes top company - ‘Forbes’: State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.

POSITION HIGHLIGHTS
This is a full time (40 hours per week) position conveniently located in Hartford, CT, easily accessible to all major highways. 

  • LOCATION: OPM, Division of Administration
  • ADDRESS: 450 Capitol Avenue, Hartford, CT
  • WORK HOURS: Full-time, first shift, 40 hours per week
  • SCHEDULE: Monday through Friday
DISCOVER THE OPPORTUNITY TO
  • Join a diverse team of staff who collaborate with one another to support the mission of OPM. 
  • Work together in a collaborative team environment, where you will gain exposure and experience to a variety of business office functions.
  • Thrive in an exciting environment that provides opportunities for professional development and future career growth in the fiscal/administrative series.  
ABOUT US
At OPM we report directly to the Governor and provide information and analysis that the Governor uses to formulate public policy for the state. We also assist state agencies and municipalities in implementing the law and public policy on behalf of the people of Connecticut. We prepare the Governor’s budget proposals; implement and monitor the execution of the enacted budget; and oversee the executive branch agencies that report to the Governor.

Learn more about making an impaCT by serving the state of Connecticut by watching the video below:

Selection Plan

FOR ASSISTANCE IN APPLYING: 
Please read or watch our "Applicant Tips on How to Apply" page.

Read through this helpful link to prepare for your interview. 

To Apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
After You Apply: 
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board daily to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders daily in the event an email provider places auto-notification emails in a user's spam. 
  • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position. 
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. 
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Connect With Us:
  • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. 
  • If have any questions pertaining to this recruitment, please contact opm.recruitment@ct.gov. 
  • Follow the State of Connecticut on LinkedIn.    

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

EXAMPLES OF DUTIES

Examples of the duties of this position include, but are not limited to the following:
  • Review and research contracts, lease/rental agreements, Personal Services Agreements, Memorandums of Understanding, Memorandums of Agreements;   
  • Develop and process paperwork required to execute contracts and agreements;
  • Review grant awards and prepare financial reports;   
  • Create e-pro requisitions, purchase orders and contracts in CORE-CT;
  • Review vendor invoices for accuracy and communicate with vendors;
  • Obtain written quotes from vendors; 
  • Create billing invoices in CORE-CT;
  • Maintain assets in CORE-CT;
  • Prepare spreadsheet journal corrections;
  • Assist with P-Card Coordination, run monthly statements and distribute to staff;
  • Prepare monthly P-Card Reconciliation;
  • Prepare applicable fiscal year-end Generally Accepted Accounting Principles (GAAP) reports;
  • Prepare routine internal reports;
  • Reduce commitment amounts, when necessary, and; 
  • Perform other related duties.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • principles and practices of public administration with special reference to governmental budget management and governmental accounting;
    • grants and contracts preparation and administration;
    • purchasing principles and procedures;
    • payroll practices and procedures;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
  • Ability to
    • prepare and analyze financial documents and reports;
    • interpret and apply statutes, regulations and administrative policies;
    • utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
  • For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
  • For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
  • Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.  

PREFERRED QUALIFICATIONS

  • Experience with purchasing tasks including purchasing card reconciliations and solicitation of quotes from contracted vendors;
  • Experience with eProcurement modules using PeopleSoft or other related financial management systems;
  • Experience with government procurement regulations and purchasing policies;
  • Experience with inventory and asset management, tagging and tracking assets in financial systems; 
  • Experience working with Microsoft Excel including using intricate functions and creating complex formulas for performing financial analysis; 
  • Experience with federal grant accounting including analyzing grant expenditures, preparing financial reporting and reconciliations, fund drawdowns and close out reports;
  • Experience with using government or public sector contracting portals such as CTsource; 
  • Experience with invoice review and processing; and
  • Experience with attention to detail and follow-through, while balancing and prioritizing multiple activities and responsibilities in a fast-paced work environment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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