STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Librarian 2 - State Library

Digital Records Archivist

Recruitment #240503-5395AR-001

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Introduction

The Connecticut State Library (CSL), has one (1) available opportunity for a Librarian 2 (Digital Records Archivist) - State Library, within the State Archives. The position's primary location will be the State Library and Supreme Court Building, 231 Capitol Avenue, Hartford, CT  

WHAT WE CAN OFFER YOU:
  • Competitive starting salary
  • NEW: A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform an article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings
  • Extensive pension plan and supplemental retirement offerings
  • Generous paid time off including 13 paid holidays per calendar year
  • Learn more about what sets us apart as an employer with our Employer Value Proposition.
  • Professional growth and development opportunities
  • Tuition reimbursement
  • Work for a Forbes top company: State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.
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POSITION DETAILS:
  • Full time, 40 hours per week
  • Monday-Friday
  • 8:00am-4:30pm
  • Located in Hartford, CT
POSITION RESPONSIBILITIES: 
The incumbent will serve as the Digital Records Archivist. The incumbent in this position will report to the Assistant State Archivist. This position performs a wide variety of archival work which includes:
  • Developing and maintaining a sustainable program for the long-term preservation of permanent born-digital and digitized materials including related policies, procedures, and workflows
  • Appraising, transferring, processing, describing, and providing access to digital records and manuscript materials
  • Collaborating with records creators, records management, information technology, Connecticut Digital Archive (CTDA) staff, and donors on the long term preservation of public records and manuscript materials
The work requires considerable knowledge of:
  • archival theory, standards, and best practices
  • digital preservation standards, policies, procedures, and best practices
  • the organization and workings of state and local government
  • the principles and concepts of information governance through the various phases of the records lifecycle
  • risk mitigation and disaster response for digital records as part of agency and municipal continuity of business operations
ABOUT US:
CSL is an Executive Branch agency founded in 1854. The State Library provides a variety of archival, records management, museum, library, information, and administrative services to employees and officials in the three branches of State government as well as various communities within Connecticut, students, libraries, researchers, and town governments. It consists of the State Archives, Office of the Public Records Administrator, Museum of Connecticut History, References Services: History and Genealogy, Law and Legislation, and Government Information; and the Division of Library Development and the Connecticut Library for Accessible Books.

Selection Plan

To Apply:
  • In order to be considered for this job opening you must meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the individual listed on this job posting. 
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
  • For current state employees, salary calculations are not necessarily comparable from three branches of state government (i.e., Executive, Legislative, Judicial) to the other.  
FOR ASSISTANCE IN APPLYING:
  • Please read or watch our Applicant Tips on How to Apply!
Important Information After You Apply:
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Read through this helpful link to prepare for your interview. 
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class in the next twelve (12) months.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Connect With Us:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Sharon McIntosh, at Sharon.McIntosh@ct.gov.

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PURPOSE OF JOB CLASS (NATURE OF WORK)

In the State Library this class is accountable for independently performing a full range of complex professional library tasks in management services, patron services, library services and historical services.

EXAMPLES OF DUTIES

  • Conduct complex archival records appraisal and analysis to: determine if public records or personal manuscripts have historical value following the State Archives' established collection policy; assist with the development of records retention schedules for public records; and evaluate requests for disposition of state agency or municipal records that have reached their designated minimum retention period for records of historical value that potentially should be acquired by the State Archives
  • Adapt workflows as new technologies are made available for accessioning born-digital and digitized records and manuscripts into the State Archives
  • Engage in the archival processing, arrangement, and description of born-digital, digitized, and hybrid collections from the State Archives growing backlog following archival standards and best practices
  • Review, analyze, and determine necessary redactions of personally identifiable information (PII), personal health information (PHI), or criminal history information (CHI) found in born-digital and digitized records
  • Coordinate and engage in metadata conversion and migration to ingest born-digital and digitized materials into the Connecticut Digital Archive or similar repositories implemented by the state
  • Create and update finding aids to born-digital, digitized, and hybrid collections using current descriptive standards and best practices such as Encoded Archival Description (EAD) and Describing Archives: A Content Standard (DACS)
  • Research, analyze, and recommend strategies and actions necessary to plan, develop, implement, and sustain and maintain a digital records preservation program for born-digital and digitized public records generated by state and local government agencies and deemed to have permanent historical archival value
  • Determine, develop, and implement program policies, procedures, processes, standards, and manuals in accordance with program objectives and goals
  • Monitor and keep current with the latest technologies related to archives, artificial intelligence, digital forensics, digital humanities, libraries, and records management
  • Collaborate with staff in the active management and preservation of a wide variety of types of digital collections including but not limited to born digital and digitized state and local public records, websites, social media sites, and manuscripts and personal papers
  • Assist state agencies and municipalities on issues related to the transfer, preservation, and accessibility of born-digital and digitized public records and content
  • Serve as a liaison with the appropriate statewide information technology teams
  • Give presentations and provide training when necessary
  • Collaborate with colleagues and with the broader digital archivist community including participating on national committees regarding digital records and preservation issues
  • May supervise professional, paraprofessional or support staff, interns, and volunteers

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • professional principles and practices of library science including classification systems, reference sources and techniques, acquisitions, cataloging and filing, bibliographic sources of information and library automation;
    • specialized functional procedures, areas of subject matter and/or principles of library administration;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
  • Ability to
    • analyze and solve moderately complex problems relating to library methods and procedures;
    • utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

A Master's degree in library science or information science from a library school accredited by the American Library Association AND at least one (1) year of post graduate degree experience in a relevant area of professional library work.

PREFERRED QUALIFICATIONS

  • Experience with archival project planning and management
  • Experience with ArchivesSpace, Islandora, Collective Access, or Information Lifecycle Governance products
  • Experience with more than one of the following specialized information technologies: Internal and external storage media and computer file systems; file transfer protocols; validation tools; document redaction tools; artificial intelligence or large language models; digital forensics or data analysis tools; digital signatures; natural language processing; web or social media archiving services; historical development of information technologies
  • Experience applying federal and state laws and regulations to government records
  • Experience applying laws, rules, and regulations regarding confidentiality to government records

SPECIAL REQUIREMENTS

  • The State Librarian may determine other advanced educational degrees equivalent to the MLS degree based on staffing needs.
  • Incumbents of this class may be assigned to special projects requiring advanced level professional library duties as directed by the State Librarian.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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