STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Associate Fiscal/Administrative Officer

Recruitment #240627-1309AR-001

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Introduction


The State of Connecticut, Department of Emergency Services and Public Protection (DESPP), is recruiting for an Associate Fiscal/ Administrative Officer to join the Fiscal Services Unit.

Position highlights
The Associate Fiscal/Administrative Officer is responsible for the supervision of the Asset Management (AM) Team.  
The successful candidate will discover the opportunity to:
  • Coordinate daily workflow within the unit.
  • Supervise annual physical inventory process for the entire agency.
  • Load, review and reconcile transaction loader. Load transactions in AM module.
  • Supervise public surplus process for the agency, including scheduling and releasing items purchased by buyer on state public surplus website.
  • Coordinate tagging of new assets for the entire agency.
  • Process and review various financial and statistical reports.
  • Prepare, reconcile and balance CO-59 asset management inventory for the entire agency.
  • Conduct Performance Evaluations
This is a full-time, 40-hour-per-week position, working Monday to Friday from 8:00 AM - 4:30 PM. Hybrid schedule flexibility is available upon completion of the working test period and applicable operational/telework guidelines.

About us
The State of Connecticut, Department of Emergency Services and Public Protection is committed to protecting and improving the quality of life for all by providing enforcement, regulatory and scientific services through prevention, education, and innovative technology.

The Department of Emergency Services and Public Protection is comprised of six divisions which include:  CT State Police, Emergency Management & Homeland Security, Police Officers Standards & Training Council, Fire Prevention & Control, Scientific Services and Statewide Emergency Telecommunications.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

Before you apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
Important information for after you apply:
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Read through this helpful link to prepare for your interview.

    Candidates selected for an interview must provide the following at the time of interview:

      State Employees
      • Two (2) most recent performance evaluations
      • Cover letter
      • Completed CT-HR-13

        Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation.

        Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process.

        Questions about this position should be directed to Mackenzie Robinson at mackenzie.robinson@ct.gov.

        PURPOSE OF JOB CLASS (NATURE OF WORK)

        In a state agency, facility or institution this class is accountable for performing the most complex fiscal tasks within a variety of fiscal and administrative functions or acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight.

        EXAMPLES OF DUTIES

        Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership; plans office work flow and determines priorities; schedules, assigns, oversees and reviews work; establishes and maintains office procedures; provides staff training and assistance; conducts or assists in conducting performance evaluations; acts as liaison with other operating units, agencies and other officials regarding policies and procedures; prepares and analyzes complex financial statements and reports and budget requests; projects expenditures and assists in financial planning; maintains fiscal controls by authorizing non-routine expenditures; manages various phases of budget process; makes recommendations on policies and standards; oversees maintenance of accounting records; utilizes EDP systems for financial records, reports, and analyses; may oversee implementation and analysis of financial and administrative EDP applications; may oversee grant and contract administration; may oversee payroll; may perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards; may oversee leasing functions including negotiating contracts and space requirements; may supervise support services such as stores, inventory, security, mailroom, food service or maintenance; may supervise payroll, purchasing and/or other fiscal and administrative functions; performs related duties as required.

        KNOWLEDGE, SKILL AND ABILITY

        Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll ; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; some supervisory ability.

        MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

        Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function.

        MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

        One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.

        Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

        MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

        1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
        2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
        3. For State Employees experience as a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.

        PREFERRED QUALIFICATIONS

        • Asset Management experience.                                                                   
        • Experience supervising employees.                                                      
        • Experience working with auditors.                                                         
        • Experience with written and oral communications in a professional setting. 
        • Experience planning and scheduling workloads to meet deadlines.    
        • Experience with Core - CT Asset Management modules.

        Conclusion

        AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

        The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



        Click on a link below to apply for this position:

        Fill out the Supplemental Questionnaire and Application NOW using the Internet.


        E-mailPhone: (860) 713-52058am - 4:30pm M-FPowered by JobAps