STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Correctional Identification And Records Specialist 1

Recruitment #240627-2257CL-001

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Introduction


Looking to get in state service? If so, check out the opportunity below!

The State of Connecticut, Department of Correction is seeking highly motivated individuals to join our team of Correctional Identification And Records Specialists across the state with immediate vacancies in the following locations:

  • Records Warehouse - Cheshire
  • New Haven Correctional Center - New Haven (1st and 2nd Shift available)
  • Garner Correctional Institution - Newtown
  • Anticipated: MacDougall-Walker Correctional Institution - Suffield
The Identification & Records Specialist will perform a full range of tasks associated with inmate identification and record keeping and overseeing the inmate identification and records section.

These positions are full time on first shift and or second shift, 40 hours per week, Monday through Friday.

WHAT WE CAN OFFER YOU
POSITION HIGHLIGHTS
As an Identification And Records Specialist, you will be tasked with accurately tabulating and calculating inmate sentences and maintaining confidential inmate records. You will independently perform a full range of tasks associated with inmate identification and recordkeeping and overseeing the inmate identification and records section.  Some key responsibilities may include but are not limited to:
  • Ensures accurate maintenance of facility or parole system for inmate identification including tabulation of inmate sentences and other records;
  • Develops and maintains contacts with courts and law enforcement agencies concerning matters of individual inmates related to sentences;
  • Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments;
  • Oversees issuance of notices concerning release and discharge of inmates, furloughs, and transfers of inmates to required and authorized recipients;
  • Oversees compilation and editing of criminal records of each inmate through correspondence and communication with FBI, CSBI, and other law enforcement agencies;
  • Assigns and reviews unit work for accuracy and thoroughness;
  • Assists in the compilation of current statistical data concerning inmates and monthly and annual statistical reports.
ABOUT THE CONNECTICUT DEPARTMENT OF CORRECTION
Since 1968, the Connecticut Department of Correction has proudly served and protected the citizens of the State of Connecticut, by ensuring the safety, security, and order of our 14 correctional facilities in a manner widely viewed as a national model. The Department endeavors to provide the programming, education, and treatment that willing inmates may utilize to improve themselves and the success of their eventual reintegration into society. Our staff of dedicated correctional professionals takes great PRIDE (Professionalism, Respect, Integrity, Dignity, Excellence) in the daily performance of their duty to our state.

             

Selection Plan

TO APPLY
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
IMPORTANT INFORMATION AFTER YOU APPLY
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

For technical questions regarding the filling of your application, please contact Benjamin Beaudry at Benjamin.Beaudry@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Correction at a facility or parole office or Boards of Pardons and Paroles this class is accountable for independently performing a full range of tasks associated with inmate identification and record keeping and overseeing the inmate identification and records section.

EXAMPLES OF DUTIES

  • Ensures accurate maintenance of facility or parole system for inmate identification including tabulation of inmate sentences and other records;
  • Develops and maintains contacts with courts and law enforcement agencies concerning matters of individual inmates related to sentences;
  • Calculates sentences for parole and discharge eligibility including sentence commutations for good time and other adjustments;
  • Oversees issuance of notices concerning release and discharge of inmates, furloughs and transfers of inmates to required and authorized recipients;
  • Oversees compilation and editing of criminal records of each inmate through correspondence and communication with FBI, CSBI and other law enforcement agencies;
  • Assigns and reviews unit work for accuracy and thoroughness;
  • Assists in compilation of current statistical data concerning inmates and monthly and annual statistical reports;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of large volume records management, methods and techniques;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
    • in performing arithmetical computations;
  •  Considerable ability to understand and interpret statutes and regulations pertaining to sentence calculation;
  • Ability to organize data for entry into database systems.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of clerical work experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been in the maintenance, processing or control of inmate or criminal records or of an extensive record keeping system involving financial, health, inventory, legal, medical or other records.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

  • Experience in large-volume records management, methods, and techniques;
  • Experience performing arithmetical computations;
  • Experience interpreting statutes and regulations pertaining to sentence calculation;
  • Experience organizing data for entry into database systems;
  • Experience working with RT system/MOCHA System & Collect software;
  • Experience calculating and inputting time in regard to sentencing from court;
  • Experience utilizing (JEB) - Judicial Electronic Branch System;
  • Experience utilizing (JIS) - Judicial Information System;
  • Experience with pertinent Judicial Branch paperwork forms such as sentence modifications and mittimus;
  • Experience with FOI requests/redaction of information.

SPECIAL REQUIREMENTS

Incumbents in this class are required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

CHARACTER REQUIREMENTS

In addition to the checking of references and facts presented in the employment application, a background investigation will be conducted before persons are certified for permanent appointment.

WORKING CONDITIONS

Incumbents in this class may be exposed to some risk of injury or assault by inmates.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.


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