STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Director Of Program Monitoring And Fiscal Review

Recruitment #240808-1796MP-001

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Introduction


The State of Connecticut, Secretary of the State (SOTS) is currently seeking a dynamic fiscal manager and leader for the position of Director of Program Monitoring and Fiscal Review. Join our team and embark on a rewarding career that offers growth, superlative benefits, and a culture that encourages work/life balance. 

WHAT WE CAN OFFER YOU
  • Work for a Forbes top company - ‘Forbes’: State of Connecticut Ranked One of the Best Employers of 2023.
  • Comprehensive health and dental insurance, providing you with peace of mind and access to quality healthcare.
  • Robust pension plan and supplemental retirement offerings to secure your financial future.
  • Generous paid time off, including vacation days, sick leave, personal days, and 13 holidays per calendar year.
  • We are an eligible Public Service Loan Forgiveness employer, which means you may be eligible to have qualifying student loans forgiven after 10 years of service.
  • A culture that recognizes the importance of work/life balance and offers alternate work schedules and telecommuting options.
  • Opportunities to invest in your professional growth and development with training programs, tuition reimbursement, and opportunities for advancement within the State of Connecticut.
  • Connecticut is a strong community with a lot to offer in entertainment, food and shopping, recreation in our beautiful state parks and forests, diverse culture, and rich history. Learn more about all Connecticut has to offer.
POSITION HIGHLIGHTS
  • Full-Time, 40 hours per week
  • Monday through Friday
  • Location: Hartford, CT
  • Hybrid (office/telework) may be available
THIS JOB IS FOR YOU IF
  • You are a leader and strategic business partner who promotes transparency, embraces change, and drives to create efficiencies using the latest technology to deliver sound results. 
  • You’re able to work collaboratively with other division leaders across the agency and state.
  • You have strategic and analytical understanding of how all aspects of state and agency operations impact the agency’s  financial future. 
  • You have the ability to execute deliverables with competing deadlines and priorities. 
  • You have experience using interpersonal, verbal, and written communication skills.
  • You value providing prompt quality service and improving access to information.
  • You have a passion for promoting participation in the democratic process by providing a wide range of services for the people and businesses of Connecticut. 
  • You want to do work that matters and want to build a better Connecticut with the Office of the Secretary of the State.
DISCOVER THE OPPORTUNITY TO
  • Serve as a key member of the agency leadership team;
  • Prepare and manage the agency’s budget; 
  • Evaluate programs and perform fiscal review of grants and contracts administered by the agency; 
  • Advise executive management on spending trends and resource use and provide reports and recommendations; 
  • Act as a liaison with Office of Policy and Management and other key stakeholders in budgetary matters; 
  • Ensure all state and federal laws, regulations and statutes are adhered to in managing state and federal funds;
  • Oversee the fiscal and mailroom staff of the Management Support Services Division directing and coordinating a variety of administrative functions such as personnel, payroll, and purchasing.
ABOUT US
Through the dedication of knowledgeable staff and advanced technology, the Office of the Secretary of the State works as a team to provide a wide range of services for the people and businesses of Connecticut. We are a repository of records for the State and provide important information and resources regarding business and commercial filings, elections, and authentication as prescribed by the constitution, and federal and state laws. We seek to bolster business development opportunities, and foster a more inclusive political process by educating, informing and engaging communities in youth and civic preparation. 

Selection Plan

For assistance in applying, please visit our 'Applicant Tips on How to Apply' page

APPLYING FOR THE POSITION
  • For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Judicial or Legislative) to the other.
  • In order to be considered for this job opening, you must meet the Minimum Qualifications listed on the job opening. The minimum experience and training requirements must be met by the close date of the job opening, unless otherwise specified. You must specify your qualifications on your application. 
  • Ensure that your application is complete before submitting it. To comply with Public Act 21-69, the State of Connecticut no longer requests resumes during the initial application process. Once your application is submitted into the JobAps system, you cannot make revisions.
  • In order to receive educational credits toward qualification for this job posting, the institution must be accredited. For institutions located outside of the U.S., you must provide documentation from a recognized USA accrediting service specializing in determining foreign education equivalencies to the recruiter listed on this job posting.
  • All application materials must be received by the recruiting agency by the specified deadline. Late applications will not be considered. Candidates may request a rare and documented exception for events that incapacitate them during the entire duration of the job posting period by providing a legally-recognized justification to accommodate such an exception. Requests may be made to DAS.SHRM@ct.gov.
WHAT TO EXPECT AFTER APPLYING
  • Applicants will receive correspondence via email, and are also encouraged to monitor their Personal Status Board daily for status updates, notices, and tasks required in the recruitment process.
  • Some postings may require additional referral questions (RQs). You will receive an email with these questions after the posting’s closing date. Check your email and Personal Status Board for notifications, including your spam or junk folders. 
  • You may be required to submit additional documentation supporting your qualifications at any point during the recruitment process. The documentation may include a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, or licensure, at the discretion of the hiring agency.
  • The immediate vacancy is listed above, but your application may be considered for future vacancies in this job class.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • Candidates offered a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, available at www.ct.gov/ethics.
CONNECT WITH US
  • Due to the high volume of applications, we cannot confirm receipt or status during the recruitment process. Updates will be available through your JobAps portal account. 
  • If you have any questions about this recruitment, please contact Emily Kennedy at emily.kennedy@ct.gov.  
  • Follow the State of Connecticut on LinkedIn to stay updated on our career opportunities and news.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for directing program compliance evaluation and fiscal review for all grants and contracts administered by the agency.

EXAMPLES OF DUTIES

  • Directs staff and operations of the section including program evaluation and fiscal review of grants and contracts administered by the department;
  • Coordinates, plans and manages section activities;
  • Formulates program goals and objectives;
  • Develops or assists in development of related policy;
  • Interprets and administers pertinent laws;
  • Evaluates staff;
  • Prepares or assists in preparation of section budget;
  • Maintains contacts with individuals within and outside of section who might impact program activities;
  • Directs compliance and fiscal auditing of ongoing grants and contracts as well as review of new grants and contracts;
  • Directs evaluation of grant programs to review effectiveness and determine appropriateness of subsequent funding;
  • Leads the recruitment and hiring of staff, including outreach, interview and selection;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • and ability to apply management principles and practices;
    • apply relevant state and federal laws, statutes and regulations;
    • principles and practices of grant and contract administration including program and fiscal evaluation;
  • Knowledge of
    • public health programs;
    • social service programs;
    • principles and practices of fiscal management;
  • Considerable
    • interpersonal skills;
    • oral and written communication skills;
  • Considerable ability to analyze complex financial records, documents and reports for evidence of financial fraud.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of public administration and fiscal administration.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been in a supervisory capacity over professional staff.
NOTE:
  • Supervisory capacity is defined as scheduling, assigning, overseeing work and establishing performance standards for employees and taking corrective measures to implement those standards.
  • For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master’s degree in business administration, public administration or public health may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

  • Experience developing, preparing and managing agency biennium budgets.
  • Experience administering federal and other restricted grant funds.
  • Experience working with PeopleSoft/Core financial modules.
  • Experience independently developing and preparing monthly financial reports.
  • Experience applying principles and practices of public administration.
  • Experience with responsibility for an agency's fiscal responsibilities regarding governmental budget management and accounting.
  • Experience using Microsoft Excel to create complex spreadsheets with formulas and pivot tables.

SPECIAL REQUIREMENTS

Incumbents in this class may be required to travel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, veterans, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.


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