STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Supervisor

Recruitment #240819-0083AR-001

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Introduction

 ABOUT US:
The Office of the State Treasurer exists to provide and ensure effective financial management of public resources, high standards of professionalism and integrity, and expanding opportunity for State of Connecticut residents and businesses.  We are recruiting for a Fiscal/Administrative Supervisor to work at our office located in Hartford, CT.

POSITION HIGHLIGHTS:
  • Full Time, 40 hours per week
  • 1st Shift, Monday - Friday
  • Centrally located in downtown Hartford, close to major highways 
WHAT'S IN IT FOR YOU?
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.
  • The chance to work for a Forbes top company:  State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;
  • Generous paid time off (vacation, sick and personal);
  • Excellent health, dental and supplemental benefits;
  • A comprehensive pension plan.
    THE ROLE:
    The ideal candidate for this role will possess a strong proficiency in Excel, capable of performing complex data manipulation and utilizing advanced formulas and functions. Experience in payroll preparation is essential, as well as familiarity with the Statewide Analytical Reporting System (STARS) and CORE-CT financial systems. Applicants should bring their budgetary experience, showcasing their experience in managing and allocating funds effectively. Additionally, demonstrable experience in contract administration is required, ensuring the maintenance of contractual obligations and standards. A thorough understanding of accounts payable and receivable procedures is necessary to maintain accurate financial records. Lastly, knowledge of State procurement procedures is important for the execution of purchasing and supply chain operations within state guidelines. This role demands a detail-oriented individual with a comprehensive background in financial operations and state systems.

    Selection Plan

    To Apply:

    • In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.
    • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
    • In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the individual listed on this job posting. 
    • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
    • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
    • For current state employees, salary calculations are not necessarily comparable from three branches of state government (i.e., Executive, Legislative, Judicial) to the other.  
    FOR ASSISTANCE IN APPLYING:
    • Please read or watch our Applicant Tips on How to Apply!
    Important Information After You Apply:
    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
    • Read through this helpful link to prepare for your interview. 
    • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
    • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
    • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class in the next twelve (12) months.
    • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
    Connect With Us:
    Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Johnette Tolliver, johnette.tolliver@ct.gov.

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    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

     

    EXAMPLES OF DUTIES

    Supervises maintenance of accounts; supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll; reviews and authorizes expenditures; schedules, assigns, oversees and reviews work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans work; establishes and maintains procedures; develops or makes recommendations on development of policies and standards; acts as liaison with other operating units, agencies and outside officials regarding policies and procedures; prepares reports and correspondence; oversees planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports, and analyses; assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions; supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications; supervises requisitioning, stores and inventory control; supervises purchasing functions; in addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security; may supervise payroll preparation; performs related duties as required.

    In the Department of Transportation: Performs specialized duties in a particular area of commodities or services; responsible for open-market and scheduled term buying for a specialized group of items; researches and analyzes data on market, price trends and supply for a specialized group of items; reviews specifications for suitability, completeness and consistency; prepares or edits specifications; oversees preparation of bid proposals; reviews competitive bids and recommends contract awards; prepares contracts; obtains new sources of supply; inspects or arranges tests on samples and delivered materials for conformance with specifications; studies new materials which may be used to state advantage as substitutes for materials in use; under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs; performs "make-buy" studies; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; utilizes EDP systems for financial records, reports, and analyses; prepares reports and correspondence; performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll; considerable knowledge of relevant agency policies and procedures; considerable knowledge of relevant state and federal laws, statutes and regulations; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; knowledge of types, characteristics and sources of supply and market factors of assigned commodities; knowledge of business law as it applies to purchasing contracts and sales; knowledge of payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; supervisory ability.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached.

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
    Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

    2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

    3. For State Employees experience as a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.

    PREFERRED QUALIFICATIONS

    The ideal candidate will possess the following experience and training:
  • Strong Excel proficiency, capable of complex data manipulation and adept in the use of advanced formulas and functions.
  • Solid experience in payroll preparation, ensuring accuracy and compliance with regulations.
  • Proficient in the Statewide Analytical Reporting System (STARS), utilizing it effectively for financial reporting and analysis.
  • Experience in using CORE-CT for financial management and operations within the State's framework. 
  • 3-5 years of budgetary experience, demonstrating a deep understanding of budget planning, execution, and monitoring.
  • Proven experience in contract administration, with a track record of managing contracts efficiently and effectively.
  • Well-versed in accounts payable and receivable procedures, maintaining fiscal accuracy and integrity.
  • Experience with State procurement procedures, ensuring adherence to policies and achieving cost-effective purchasing.

    • Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



    Click on a link below to apply for this position:

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