STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Medical Records Specialist 1

Part-Time - 30 Hours

Recruitment #240903-5620CL-001

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Introduction


The State of Connecticut, Office of the Chief Medical Examiner (OCME) is a free-standing, modern facility located on the UCONN Health Center Campus in Farmington, CT.  The office is a state-wide medical examiner system charged with the investigation of sudden and unexpected deaths that, by statute, fall under our jurisdiction. 

We are seeking one (1) part-time Medical Records Specialist 1 to work in our facility located at 11 Shuttle Rd. Farmington, CT 06032 with the following schedule:

  • First Shift - Monday - Friday
  • 8:00am - 2:30pm

    •
    WHAT WE CAN OFFER YOU:
  • A chance to work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule 
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.
  • Industry leading health benefits, including medical and dental coverage
  • State Employee Retirment System (SERS) Tier IV (new hires after 7.17.23)
  • Voluntary Deferred Compensation 45 Plan through Empower (formerly Prudential)
  • Paid time off - including 13 holidays per calendar year
  • Dedicated employee parking

    • ABOUT THE ROLE:
    The Medical Records Unit is involved with the creation, organization, quality assurance, maintenance and release of death certificates, autopsy reports and other documents that pertain to our death investigations. Duties for the incumbent in this role will include, but are not exclusive to:
    • Assist in creating death records for the deceased residents of Connecticut
    • Quality assurance that records are free of omissions and errors
    • Teaching new and continuing users in electronic medical records systems
    • May lead lower-level clerks as assigned

    The Office of the Chief Medical Examiner offers competitive benefits, which include health and dental insurance, a retirement plan, group life insurance and other supplemental benefits.  Paid time off is also offered, including 13 paid holidays per calendar year, in addition to vacation, sick and personal leave.

    Note:  In addition to the checking of references and facts stated in the application, a thorough background investigation will be completed before the candidate is certified for appointment.

    FOR ASSISTANCE IN APPLYING:
    Please visit our 'Applicant Tips on How to Apply' page.

    Selection Plan

    In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

    To Apply:
    • In order to be considered for this job opening you must meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.
    • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
    • In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the individual listed on this job posting. 
    • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
    • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to drobitaille@ocme.org.
    • For current state employees, salary calculations are not necessarily comparable from three branches of state government (i.e., Executive, Legislative, Judicial) to the other.  
    FOR ASSISTANCE IN APPLYING:
    • Please read or watch our Applicant Tips on How to Apply!
    Important Information After You Apply:
    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
    • Read through this helpful link to prepare for your interview. 
    • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
    • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
    • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class in the next twelve (12) months.
    • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
    Connect With Us:
    Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Diane Robitaille at drobitaille@ocme.org.

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    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state medical institution or facility medical records department this class is accountable for independently performing a full range of tasks associated with maintaining medical records and medical records coding activities.

    EXAMPLES OF DUTIES

    • Assists in maintaining a file of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, signed releases of information, medical summaries and abstracts; 
    • Inspects reports and records for omissions and errors; 
    • Codes and files a full range of diagnoses according to anatomical systems and in conformance with accepted international classification systems (i.e. ICD, WHO, DSM3, DRG, etc.); 
    • Prepares statistical reports on such matters as classification of disease, laboratory, dental, X-ray and physiotherapy activities; 
    • Prepares death certificates, burial permits and other related records; 
    • Prepares reports to state and federal agencies as required; 
    • May attend probate court hearings and give testimony; 
    • Performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    • Knowledge of
      • basic medical terminology and human anatomy; 
      • medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures; 
      • principles of statistical data tabulation; 
      • office systems and procedures; 
    • Skills
      • interpersonal skills;
      • oral and written communication skills.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Four (4) years of experience in the maintenance of medical records and preparation of statistical reports.

    PREFERRED QUALIFICATIONS

  • Knowledge of relevant state laws and regulations, excellent interpersonal skills, oral and written communication skills;
  • Ability to utilize computer software to compile data and run statistical reports; 
  • Working knowledge of medical terminology and reviewing medical records for accuracy;
  • Experience with both paper and electronic records;
  • Proficiency with Microsoft Office suite with emphasis on Excel, Word, Outlook, Access & Adobe Acrobat;
  • Experience processing subpoenas or court orders;
  • Experience working with microfilm and other archival storage systems.

    • SPECIAL REQUIREMENTS

    Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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