STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Health Program Associate (35 Hour)

Hybrid

Recruitment #241003-4406HC-001

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Introduction

Do you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity!  

The State of Connecticut, Department of Public Health (DPH) is seeking a qualified, high energy, team-oriented candidate for the position of Health Program Associate (HPA) to work in the Community, Family Health, and Prevention Section’s (CFHPS) Office of Injury and Violence Prevention (OIVP). The mission OIVP is to promote a safe and healthy Connecticut by reducing factors associated with intentional (e.g., homicide and suicide) and unintentional (e.g., falls and motor vehicle traffic) injury. This position reports directly to the OIVP Health Program Supervisor and will serve as the program manager for the Overdose Data to Action in States (OD2A-S) and Comprehensive Suicide Prevention (CSP) federal grants. The HPA will develop collaborative relationships and provide technical assistance with contractors, constituents, and providers involved in grant activities and prevention work. 
                                                                   
Highlights:
  • LOCATION: 410 Capitol Avenue, Hartford, CT 
  • SCHEDULE: Typical work schedule of Monday - Friday
  • WORK HOURS: Full-Time, First Shift, 35 hours per week
  • There may be some opportunity for a partial telework schedule and flexible/alternate work schedules may be available.
What We Can Offer You: 

You Will Discover The Opportunity To:

  • Engage in a rewarding career;
  • Showcase your talents in a meaningful role;
  • Thrive in an exciting environment;
  • Provide support to a division that is passionate about the work we do;
  • Work together in a collaborative team environment.

The Role:


The HPA will oversee the administration and implementation of federal grants, including coordination of activities, compliance with federal reporting and deliverables, contract and budget management, grant writing, evaluation, partnership development, work with community partners and constituents, and represent the agency at various committees and commissions. This position will also work closely with contracted partners responsible for coordination and implementation of various grant activities at the local level.

Job duties include, but are not limited to:

  • Monitor programmatic performance and financial aspects of contracts for both OD2A-S and CSP grant; work with the Principal Investigator of these grants.
  • Track and monitor contractor expenditure and progress reports; provide technical assistance to contractor for the completion of budget revisions and quarterly expenditure reports; conduct site visits to contractors to ensure compliance with contract terms and programmatic requirements.
  • Participate in meetings, training sessions, and conference calls with contracted providers. Represent DPH at various committees, task forces, advisory groups, as assigned.
  • Overseeing the development and execution of contracts, writing requests for proposals, and grant applications.
  • Manage and submit required reports for federal agencies and collaborate with team members to complete reports (i.e. annual performance report, evaluation report, work plans and budget).
  • Coordinate monthly OD2A-S and CSP CDC meetings with CDC and injury team.
  • Assist in all aspects of budgets for OD2A-S and CSP grants (i.e. submit yearly budget, budget revision and budget redirections).
  • Develop, review, document and monitor all phases of media campaign deliverables such as advertising concepts, budget, on-air spots, ad copy and scripts.
  • Attend state and/or national meetings and conferences, particularly those required as a condition of the OD2A-S and CSP grants.
  • Work with corresponding internal or external program evaluators to fulfill evaluation requirements of the OD2A-S and CSP grants.
  • Develop partnerships and foster relationships with internal and external state and community partners to promote and support intentional and unintentional injury prevention work.
  • Draft responses to public and stakeholder inquiries regarding overdose and/or suicide prevention services.
  • Collaborate in the preparation and delivery of presentations, training sessions, factsheets, website content, etc.
  • Work in collaboration with staff in the CFHPB Injury and Violence Surveillance Unit.
  • Performs special projects and related duties as assigned.

    About Us: 
    The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state. 

    DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission.

    Selection Plan

    FOR ASSISTANCE IN APPLYING:
    Please read or watch our Applicant Tips on How to Apply!

    To Apply:
    • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
    • You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
    • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
    • This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
    Important Next Step Information for After You Apply:
    • Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
    • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
    • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
    • Read through this helpful link to prepare for your interview.
    • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
    • For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
    Connect With Us:
    • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
    • Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Julie Barker via email at Julie.Barker@ct.gov.

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state health program or project this class is accountable for performing high level work in the implementation and coordination of the non-clinical aspects of health care programs or projects.

    EXAMPLES OF DUTIES

    The specific duties and responsibilities of this generic class vary widely depending on the nature of the program and the current stage in its life cycle. Typical examples of duties include the following:
    • Serves as regional coordinator for a statewide health program or project with responsibility for developing and maintaining appropriate programs, projects and liaisons in their assigned regions;
    • Participates in planning, organization and implementation of a statewide health program by having responsibility for major components of program such as staffing, work assignment and distribution decisions;
    • Initiates and oversees public relations efforts;
    • Establishes and maintains relationships involved in program within agency and with other state, community or public agencies;
    • Assists division head in expediting program;
    • Prepares comprehensive reports on planning and progress of program;
    • Develops objectives so program functions within cost estimates;
    • Analyzes, evaluates and interprets data;
    • Advises and participates in formulation of task forces within or outside agency and coordinates activities so program is successfully accomplished;
    • Works with federal, state and community agencies on new, proposed or revised programs to clarify or develop objectives, determine method of integrating programs in agency operations and establish cost estimates;
    • Provides technical assistance to community agencies;
    • Assists in drafting of legislation and regulations;
    • Gathers fiscal and programmatic data on programs and participates in planning budget and programmatic aspects of program;
    • May also be assigned to conduct health planning, program monitoring and grants management for particular programs;
    • May be involved in approval of grants or projects;
    • May speak publicly about program issues and develop information for public distribution;
    • Performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    • Considerable knowledge of
      • purposes, plans, objectives and programs of public health agencies including changing patterns of preventive medicine and environmental health;
      • relationships between risk factors and evidence of health problems;
      • changing aspects of social-medical philosophies;
    • Knowledge of
      • research and evaluation design methodologies;
      • state and community organizations and programs involved in field of public health and medical care;
    • Considerable
      • interpersonal skills;
      • oral and written communication skills;
    • Considerable ability to plan, organize and direct a complex technical program;
    • Ability to
      • analyze, evaluate and interpret data;
      • lead and train staff.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Seven (7) years of professional experience in a health organization.

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    One (1) year of the General Experience must have been in health care program administration, a health systems agency or other health care organization in at least one of the following areas: 

    • grant writing or monitoring; 
    • formal program planning, development, management or evaluation; 
    • program consultation; 
    • public relations activities. 
    For state employees this experience is interpreted at the level of a Health Program Assistant 2. 

    NOTE: A health care organization is defined as a large multi-dimensional agency with responsibility for developing health programs.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    • A Master's degree in health education, hospital administration, public administration, public health or other closely related field may be substituted for one (1) additional year of the General Experience.
    • For state employees one (1) year as a Health Program Assistant 2 may be substituted for the General and Special Experience.

    PREFERRED QUALIFICATIONS

    • Experience procuring and managing state and federal grants, including oversight of programmatic, fiscal, and compliance aspects.
    • Experience establishing and developing collaborative relationships across state, local, and community partners and convening stakeholders.
    • Experience supervising and mentoring professional staff responsible for major projects, such as developing/writing grant applications, contract language, and program reports.
    • Experience in the field of Injury and Violence Prevention including suicide prevention and opioid and overdose prevention.
    • Experience developing and delivering presentations and trainings to lay and professional groups.

    SPECIAL REQUIREMENTS

    Incumbents in this class may be required to travel.

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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