STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Chief Of Fiscal/Administrative Services 2

Office/On-site

Recruitment #241004-0096MP-001

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Introduction



At the State of Connecticut, Department of Children and Families (DCF), we're seeking a dynamic individual to join our team as our Chief of Fiscal/Administrative Services 2. As a key leader, you'll collaborate with diverse stakeholders, including federal agencies, policymakers, health providers, and advocates.

What We Can Offer You:
Position Highlights
  • Primarily work out of our Central Office in Hartford, CT
  • Travel to meetings and other Offices is required
  • Telework is minimal
  • 40 hours per week, Monday through Friday
  • Lead and manage a large, diverse team of staff, fostering a collaborative and high-performing work environment.
  • Develop, build, and implement a comprehensive budget that encompasses multiple restricted accounts, ensuring fiscal responsibility and compliance.
  • Interpret and assess the budget impact of state and federal legislation, providing strategic recommendations to senior management.
  •  Spearhead large-scale agency change initiatives, guiding the organization through transitions and improvements.
  • Advocate for necessary resources to support agency objectives, ensuring alignment with strategic goals.
  • Provide ongoing support to the executive management team, offering insights and recommendations on fiscal and administrative matters.
Who We Are
At DCF our mission is partnering with communities and empowering families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce who strive every day to meet the needs of those we encounter. Currently we are seeking individuals who are looking to advance their career and make a difference.

 We encourage you to continue your career with us and see all that Connecticut has to offer by joining the DCF team!

Selection Plan

For Assistance in Applying:

Please read or watch our Applicant Tips on How to Apply!

Application Process:

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. 

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.

Selection Process:

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

Contact Information:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. 

Should you have any questions pertaining to this recruitment, please contact Ethan Ives at Ethan.Ives@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for administering the fiscal and administrative programs and operations of the agency.

EXAMPLES OF DUTIES

  • Administers staff and operations of a major fiscal or fiscal/administrative services division including budget preparation and management, accounting and financial reporting and analysis;
  • Develops, implements and evaluates division policies, goals and objectives;
  • Designs and develops division programs and activities;
  • Implements new procedures and procedural revisions;
  • Determines appropriate staffing levels and directs management and coordination of staff;
  • Designs and implements performance review standards for division staff;
  • Maintains contacts with individuals within and outside of division who might impact on policy or program activities;
  • Acts as liaison for department with internal and external state contacts;
  • Directs financial planning activities including long and short-term forecasting;
  • Assists EDP experts in planning and implementation of financial aspects of EDP systems;
  • Utilizes EDP systems for financial analyses;
  • Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
  • Leads the recruitment and hiring of staff, including outreach, interview and selection;
  • May direct a program of internal and/or external audit;
  • May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • and ability to apply management principles and practices;
    • and ability to apply relevant state and federal laws, statutes and regulations;
    • and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting;
    • principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;
  • Considerable
    • interpersonal skills;
    • oral and written communication skills;
  • Considerable ability in preparation and analysis of financial and statistical reports;
  • Ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must be at a managerial level.

NOTE: For state employees, this experience is interpreted at the level of an Assistant Chief of Fiscal/Administrative Services, a Principal Budget Specialist or Fiscal/Administrative Manager.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
*Descriptions of these fiscal/administrative functions are attached.

PREFERRED QUALIFICATIONS

  • Experience leading a large and diverse team of staff
  • Experience building and implementing a large budget with multiple restricted accounts
  • Experience interpreting the budget impact of state and federal legislation
  • Experience managing identification of eligible funding and claiming activities leading to the generation of state revenue
  • Experience implementing large scale agency change initiatives
  • Experience in the ability to advocate for resources necessary to support the agency
  • Experience supporting the executive management team of a large agency
  • Experience working in a fiscal and administrative support function in a human service agency

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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