STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Manager 2

Hybrid

Recruitment #241004-0915AR-001

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Introduction



Are you looking for the next step in your career?
Do you want a chance to help our State's veterans
If so, we can help!

The State of Connecticut, Department of Veterans Affairs (DVA) is seeking a qualified individual to join our team as a Fiscal/Administrative Manager 2. This position will manage multiple fiscal/administrative functions for the our agency on our campus in Rocky Hill. Find out more information on this great opportunity below!

POSITION HIGHLIGHTS:
  • Work Schedule: Monday - Friday
  • Work Hours: Full-time, 40 hours per week
  • Work Shift: First shift, 8:00 a.m. - 4:30 p.m.
  • Location: Rocky Hill, CT
WHAT WE CAN OFFER YOU:
WHAT YOU'LL BE DOING:
  • Budget preparation and management, accounting and financial reporting and analysis
  • Coordinating, planning and managing activities
  • Formulating program goals and objectives
  • Reviewing fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures
  • Acting as liaison both internally within the state and externally
  • Evaluating staff
  • Directing budget management function
  • Maintaining contacts with individuals both within and outside of unit who might impact on program activities
  • Advising agency head regarding fiscal and administrative matters
MORE ABOUT THE AGENCY AND FACILITIES:

For over 140 years, the Department of Veterans Affairs has been caring for its Veterans and their dependents. As a Department, we believe in "serving those who have served." This is accomplished through our: Office of Advocacy and Assistance, Residential Facility, Healthcare Center, and Cemetery and Burial Services.

The DVA has supported Connecticut Veterans and continues this tradition with Residential and Healthcare programming on our campus in Rocky Hill. There are two paths for residency at the DVA:

  • Residential Facility: offers temporary, supportive living with programming designed to return Connecticut Veterans to independent living in the community;
  • Sgt. John L. Levitow Healthcare Center: a state-of-the-art medical facility that offers long-term care for Veterans with chronic, disabling conditions who require 24-hour assistance.

Selection Plan

FOR ASSISTANCE IN APPLYING:
Please read or watch our Applicant Tips on How to Apply!

To Apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.
  • You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
  • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
  • This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
Important Next Step Information for After You Apply:
  • Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to prepare for your interview.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
  • For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Connect With Us:
  • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
  • Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Joseph K. Fried at Joseph.Fried@ct.gov, 860-924-7053.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex and voluminous fiscal and administrative functions with major emphasis on fiscal administration.

EXAMPLES OF DUTIES

  • Supervises the staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis; 
  • Coordinates, plans and manages activities; 
  • Formulates program goals and objectives; 
  • Develops or assists in development of related policy; 
  • Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures; 
  • Acts as liaison both internally within the state and externally; 
  • Evaluates staff; 
  • Directs budget management function; 
  • Maintains contacts with individuals both within and outside of unit who might impact program activities; 
  • Advises agency head regarding fiscal and administrative matters; 
  • Assists EDP experts in planning and implementation of financial aspects of EDP systems; 
  • Utilizes EDP systems for financial records, reports and analyses; 
  • Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; 
  • In addition to directing fiscal/administrative functions may direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping; 
  • In a facility or institution, in addition to the above, may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies; 
  • May direct a program of internal and/or external audit; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; 
  • Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; 
  • Considerable
    • interpersonal skills; 
    • oral and written communication skills; 
  • Considerable ability to
    • understand and apply relevant state and federal laws, statutes and regulations; 
    • to prepare and analyze  financial and statistical reports; 
  • Ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

NOTE ON UNCLASSIFIED APPOINTMENTS: Appointments to the Unclassified Service will be made in accordance with sections of the Connecticut General Statutes related to the specific positions.

PREFERRED QUALIFICATIONS

  • Experience with State of Connecticut government accounting standards and practices.
  • Experience with financial management in a 24/7 domiciliary and skilled nursing care healthcare environment.
  • Experience with state and federal grant accounting.
  • Experience with governmental purchasing and contracting procedures.
  • Experience with strategic and operational level collaboration, communication and coordination in managing an annual financial cycle.
  • Experience in leading a team of fiscal professionals.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.


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