STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Health Program Assistant 1 (Part-time)

Office/On-site

Recruitment #241004-4404HC-001

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Introduction


Are you ready to take the next step in your career and make a meaningful impact?
Do you have a passion for supporting housing programs and providing essential assistance? 
If so, this opportunity could be perfect for you!

Join the State of Connecticut Department of Mental Health and Addiction Services (DMHAS) as a Part-time Health Program Assistant 1! In this role, you will work closely with our team, gaining valuable experience while contributing to the success of our Rental Assistance grants. If you're excited about making a difference and contributing to housing and homelessness initiatives, we encourage you to apply and become part of our team! 

POSITION HIGHLIGHTS: 
  • DIVISION: Southeastern Mental Health Authority (SMHA)
  • LOCATION: SMHA Housing Office
  • ADDRESS: Norwich, CT
  • SCHEDULE: Part-time (32 hours weekly), Monday - Thursday, 8:00 a.m. - 4:30 p.m.
  • POSITION NUMBER: 114320
WHY THE STATE OF CONNECTICUT:
  • Explore our comprehensive State Employee Benefits Overview to see what we offer
  • Be part of the prestigious Forbes-ranked State of Connecticut, recognized as one of the Best Employers of 2023. Experience national acclaim for providing unparalleled job growth, competitive benefits, and flexible schedules.
  • Enjoy endless opportunities for professional growth and development
  • Embrace a healthy work/life balance tailored to all employees
*Benefit offerings may vary with part-time positions
    THE POSITION:
    In this dynamic position, you will work closely with the Health Program Associate, gaining valuable experience and guidance while engaging in a variety of impactful tasks. You’ll help monitor fiscal and programmatic aspects of our grants, ensuring we adhere to DMHAS, CT Balance of State, and HUD guidelines.

    Your contributions will include:

    • Assisting in the preparation of grants and Annual Performance Reports (APRs).
    • Reviewing expenditure reports and monitoring vendor/landlord payments to help make budget projections.
    • Entering payment authorizations into our housing database and maintaining accurate records.
    • Running queries and conducting quarterly utilization analyses to share findings with the Health Program Associate.
    • Maintaining access to the Homeless Management Information System (HMIS) and supporting quality assurance efforts.
    • Routinely updating the medical coverage status and benefits of program participants.
    • Conducting chart audits and assisting in the creation of dashboards and performance improvement projects related to housing and homelessness initiatives.
    ABOUT US:
    DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

    MORE ABOUT THE FACILITY:
    Southeastern Mental Health Authority (SMHA) is a community mental health agency serving adults in Bozrah, Colchester, East Lyme, Franklin, Griswold, Groton, Ledyard, Lisbon, Montville, New London, North Stonington, Norwich, Preston, Salem, Sprague, Stonington, Voluntown, and Waterford providing high quality behavioral health services to those with mental health and substance use disorders. Services offered include case management, outpatient behavioral health, crisis intervention, respite care, and forensic services. SMHA is responsible for administering all DMHAS contract funded behavioral health services in Southeastern Connecticut. 

    Please note:
    START WITH US. STAY WITH US. GROW WITH US.


    Selection Plan

    FOR ASSISTANCE IN APPLYING:
    Please read or watch our Applicant Tips on How to Apply!
    To Apply:
    • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
    • You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
    • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
    • This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
    • In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. 
    Important Next Step Information for After You Apply:
    • Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
    • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
    • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
    • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
    • For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
    • Read through this helpful link to prepare for your interview.
    Connect With Us:
    • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
    • Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Alyssa Hovanec via email at Alyssa.Hovanec@ct.gov.

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state health program or project this class is accountable for assisting in the compilation and interpretation of fiscal and programmatic data and statistics, development and implementation of program plans, grant management and monitoring.

    EXAMPLES OF DUTIES

    Subject duties vary considerably depending on nature of program and current stage in its life cycle;typical examples of duties performed at this level include:
    • Assists in preparation of sections of state health plans;
    • Gathers fiscal, programmatic, census or other kinds of needed data from federal, state and other sources;
    • Compiles statistics and may do some less complex calculations and interpretations;
    • Assists in reviews of program grant requests and monitors fiscal and programmatic performance of grants using agency regulations and guidelines;
    • Assists in preparation of program objectives and evaluation of program results;
    • May serve a task force or committee;
    • May answer general informational questions for the public and prepare information for distribution;
    • May serve as a liaison between program or project and specific people or organizations for purpose of keeping information flowing;
    • May assist in epidemiologic investigations;
    • Performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    • Knowledge of
      • purposes, plans, objectives and programs of public health agencies including changing patterns of preventive medicine and environmental health;
      • state and community organizations and programs involved in health field;
    • Skills
      • oral and written communication skills;
      • interpersonal skills;
    • Ability to conduct independent research, develop and gather data.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Five (5) years of experience in a professional capacity in a health organization.

    NOTE: A health organization is defined as a large multi-dimensional agency with responsibility for administering health programs.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    • A Master's degree in public health, health education, hospital administration or public administration or other closely related field may be substituted for the General Experience.
    • For state employees one (1) year as a Health Services Worker and a Bachelor's degree or three (3) years as a Health Services Worker may be substituted for the General Experience.
    • Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience.

    PREFERRED QUALIFICATIONS

    • Experience assisting with grant preparation, reporting, and monitoring
    • Experience working with financial reports, such as reviewing expenditure reports, monitoring payments, and helping make budget projections
    • Experience entering data into databases and maintaining accurate records
    • Experience in housing, homelessness initiatives, or social services
    • Experience in behavioral healthcare
    • Experience with Microsoft Office, including Outlook, Excel, Word, Teams, and PowerPoint
    • Experience with creating/updating graphs in Excel

    SPECIAL REQUIREMENTS

    Incumbents in this class may be required to travel.

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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