STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Assistant

Hybrid

Recruitment #241008-1317AR-001

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Introduction



Are you looking to make a difference in public service?
If so, the Office of Health Strategy is hiring!

The State of Connecticut, Office of Health Strategy (OHS) is seeking an experienced and qualified individual to serve on our team as a Durational Fiscal Administrative Assistant for a recently awarded federal grant. This position will assist with supporting the financial aspects of the grant administration and implementation including but not limited to tracking expenditures, reviewing and processing payment invoices from grant subrecipients and subcontractors, contractor/grant monitoring, generating financial status reports, and supporting compliance with federal and state rules on the usage of the grant funds.

Grant and contract support and monitoring will include the maintenance of accounting records, reconciliations, financial statements for grant funds, monitoring of grantees to ensure that funds are accounted for and expended properly.

The States Advancing All-Payer Health Equity Approaches and Development (AHEAD) Model is a Centers for Medicare & Medicaid Services (CMS) demonstration project that aims to improve health care outcomes and reduce health care costs. CMS awarded the state of Connecticut with a multi-year grant to implement this model. The Office of Health Strategy (OHS) is the lead agency for AHEAD and the Department of Social Services (the state’s Medicaid agency) is a sub-recipient. The grant period is for 5 years (2024-2029). This is a durational, grant-funded position.

HIGHLIGHTS
  • AGENCY: Office of Health Strategy (OHS)
  • LOCATION: Hartford, CT
  • WORK HOURS: Full-Time, 40 hours per week, Monday through Friday. 8:00am - 4:30pm  | Hybrid (office/telework) may be available
Please note: This position is grant funded with an anticipated end date of December 31, 2029 and may be extended as needed.

WHAT'S IN IT FOR YOU 
ABOUT US 

The mission of the OHS is to implement comprehensive, data-driven strategies that promote equal access to healthcare, control costs and ensure better health for the people of Connecticut. OHS consists of three teams: Health Systems Planning, Health Innovation and Health Information Technology.

We are a small state agency, but we have an influential role shaping the future of health care in CT. Come join our team!


START WITH US. STAY WITH US. GROW WITH US.

Selection Plan

FOR ASSISTANCE IN APPLYING: 

Please read or watch our Applicant Tips on How to Apply!


Please Note: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

TO APPLY
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 
  • In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.
  • You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
  • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
  • This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
AFTER YOU APPLY 
  • Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to prepare for your interview.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
    CONNECT WITH US 
    • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
    • Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment, please contact Pamela Rochette at Pamela.Rochette@ct.gov. 

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

    EXAMPLES OF DUTIES

    • Performs paraprofessional level work in fiscal and administrative activities; 
    • Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; 
    • Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; 
    • Prepares simple financial statements and assists in preparation of complex financial statements; 
    • Calculates rates involving complex arithmetical formulas; 
    • Gathers and consolidates payroll and expenditure data for budget preparation; 
    • Ensures that expenditures plus encumbrances are within appropriation limits; 
    • Reviews routine expenditures for compliance with itemized budgets; 
    • Utilizes CORE-CT Financial System for financial records and reports;
    • Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; 
    • Independently prepares renewal or new contracts based on awards; 
    • Ensures that routine payments are in compliance with contract provisions; 
    • Performs related duties as required, for more information please click here.

    KNOWLEDGE, SKILL AND ABILITY

    • Knowledge of
      • bookkeeping, financial record keeping and basic governmental accounting principles and practices; 
      • basic procedures of budget preparation and control; 
      • payroll procedures, purchasing procedures and contract preparation; 
    • Skills
      • interpersonal skills; 
      • oral and written communication skills; 
    • Considerable ability in arithmetic computations; 
    • Ability to
      • audit financial documents; 
      • understand and apply statutes and regulations; 
      • utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

    NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
    • One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

    PREFERRED QUALIFICATIONS

    • Experience processing Request for payment, Purchase Orders, Transfer Invoices and Accounts Payable.
    • Experience using Microsoft Word, Excel and Outlook in a professional work setting.
    • Experience with bookkeeping, financial record keeping and basic governmental accounting principles and practices; experience with basic procedures of budget preparation and control.
    • Experience with tracking grant expenditures and generating financial status reports for multi-year state or federal grants.
    • Experience communicating with vendors, co-workers, management and third parties in writing, over the phone, and in person.
    • Experience managing projects with competing deadlines.
    • Experience with a financial software or CORE-CT Financial Modules.

    SPECIAL REQUIREMENTS

    Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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