STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Payroll Clerk

Recruitment #241018-6157CL-001

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Introduction



The State of Connecticut, Department of Transportation (DOT) invites experienced individuals to apply for the position of Payroll Clerk within our Payroll Unit at the DOT Headquarters in Newington.

WE CAN OFFER YOU
  • Visit our new State Employee Benefits Overview page!
  • Work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
  • Professional growth and development opportunities
  • A healthy work/life balance to all employees
  • Join an award winning agency! CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women's Transportation Seminar (WTS) CT Employer of the Year for 2024!
POSITION HIGHLIGHTS

  • First Shift
  • Full Time, 40 hours per week
  • Monday through Friday
  • Work Schedules Available: 7:00 AM to 3:30 PM, 7:30 AM to 4:00 PM, or 8:00 AM to 4:30 PM
  • Location: DOT Headquarters- 2800 Berlin Turnpike in Newington
  • This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found here. Employees in their initial working test period must work on site in the office 
THE ROLE
The DOT Payroll Unit is a complex agency function that involves a large size payroll operation with approximately 3,200 employees. The Payroll Clerk will be responsible for preparation and maintenance of DOT payroll and systems and will report directly to the Payroll Officer 1 within the Payroll Unit.

ABOUT US
As one of Connecticut’s largest State agencies, DOT employs approximately 3,200 individuals statewide in five distinct bureaus. It is our mission to provide a safe, accessible, and efficient multimodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We have a significant transportation infrastructure system that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development while preserving environmental and cultural resources. The Department of Transportation is committed to cultivating a diverse staff that is representative of the communities we serve. Applications from individuals having diverse backgrounds and life experiences are strongly encouraged.

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Selection Plan

To Apply:
  • In order to be considered for this job opening you must meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • In order to receive educational credits toward qualification for this job posting, the institution must be accredited.  If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the individual listed on this job posting. 
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
  • For current state employees, salary calculations are not necessarily comparable from three branches of state government (i.e., Executive, Legislative, Judicial) to the other.  
FOR ASSISTANCE IN APPLYING:
  • Please read or watch our Applicant Tips on How to Apply!
Important Information After You Apply:
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Read through this helpful link to prepare for your interview. 
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class in the next twelve (12) months.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Connect With Us:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Sharon McIntosh, at Sharon.McIntosh@ct.gov.

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PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and independently performing various payroll support activities.

EXAMPLES OF DUTIES

  • Prepares biweekly regular, overtime, and supplemental payrolls;
  • Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;
  • Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.);
  • Calculates gross wages;
  • Notes deductions on worksheets and deduction summary sheets;
  • Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system;
  • Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.;
  • Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll;
  • Verifies check register and printouts from Central Payroll against worksheets and records;
  • Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
  • Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.;
  • Calculates and processes retroactive payments, collective bargaining increases and annual increments;
  • Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
  • Verifies provider checks issued by Office of State Comptroller against own records;
  • Verifies providers' bills in same manner;
  • Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.);
  • Responds to employee inquiries regarding paychecks and payroll practices and procedures;
  • Maintains various records and files for payroll data and forms;
  • May calculate workers compensation and/or retirement payments;
  • May calculate and monitor payroll deductions for court ordered wage executions (garnishments);
  • May consult division or facility supervisors regarding employee time recorded;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • payroll terminology, practices and procedures;
    • basic accounting and bookkeeping principles and procedures;
    • general office procedures;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
    • in performing arithmetic computations;
  • Ability to
    • read, understand and apply applicable contract guidelines and regulations;
    • maintain records and files; ability to follow complex oral and written instructions;
    • operate office equipment which includes computers, tablets, and other electronic equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have involved payroll preparation.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
  • One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.

PREFERRED QUALIFICATIONS

  • Experience working with Core-CT or other electronic payroll processing system to perform payroll and benefit functions
  • Experience compiling and analyzing payroll data and preparing payroll reports
  • Experience entering and auditing timesheet records
  • Experience meeting multiple deadlines for competing priorities
  • Experience using Microsoft Office, particularly Excel and Word
  • Experience working independently with good problem-solving skills and able to adapt to changing work priorities and compressed deadlines 

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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