STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Assistant

Office/On-site

Recruitment #241025-1317AR-001

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Introduction



Are you looking for an opportunity to join the largest high school system in the state? Then look no further than this chance to joint the State of Connecticut Technical Education and Career System (CETCS) as a Fiscal/Administrative Assistant! 

The State of Connecticut, Connecticut Technical Education and Career System (CTECS) invites candidates to apply for a full-time Fiscal Administrative Assistant position at A.I. Prince Technical High School in Hartford, CT. 


What We Can Offer You:
This class is accountable for independently performing a full range of fiscal/administrative duties in a high school environment. The ideal candidate is detailed-oriented and has the ability to meet critical deadlines.

Position Highlights 
Who We Are:
For over 100 years, CTECS has been the leading force in Career Technical Education (CTE) in the State of Connecticut. CTECS operates 17 diploma-granting technical high schools, one technical education center and two airframe mechanics and aircraft maintenance programs. The school system provides a direct employment pipeline for high school students and adult learners.

We encourage you to come see all that Connecticut has to offer by joining the CTECS team! 

Selection Plan

For Assistance in Applying:

Please read or watch our Applicant Tips on How to Apply!

Application Process:

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. 

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.

Selection Process:

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

Read through this helpful link to prepare for your interview.

Contact Information:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. 

Should you have any questions pertaining to this recruitment, please contact Ethan Ives at Ethan.Ives@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

EXAMPLES OF DUTIES

  • Performs paraprofessional level work in fiscal and administrative activities; 
  • Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; 
  • Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; 
  • Prepares simple financial statements and assists in preparation of complex financial statements; 
  • Calculates rates involving complex arithmetical formulas; 
  • Gathers and consolidates payroll and expenditure data for budget preparation; 
  • Ensures that expenditures plus encumbrances are within appropriation limits; 
  • Reviews routine expenditures for compliance with itemized budgets; 
  • Utilizes EDP systems for financial records and reports; 
  • Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; 
  • Independently prepares renewal or new contracts based on awards; 
  • Ensures that routine payments are in compliance with contract provisions; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • bookkeeping, financial record keeping and basic governmental accounting principles and practices; 
    • basic procedures of budget preparation and control; 
    • payroll procedures, purchasing procedures and contract preparation; 
  • Skills
    • interpersonal skills; 
    • oral and written communication skills; 
  • Considerable ability in arithmetic computations; 
  • Ability to
    • audit financial documents; 
    • understand and apply statutes and regulations; 
    • utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
  • One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

  • Experience with CORE-CT Financials, bookkeeping software, or HRMS systems
  • Experience with State procurement policies and procedures
  • Experience with P-Card (Purchasing Card) process
  • Experience auditing financial records and reports
  • Experience processing requisitions, purchase orders, or payments
  • Experience processing and/or auditing employee payroll

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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