STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Assistant

Hybrid

Recruitment #241127-1317AR-001

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Introduction



The State of Connecticut, Department of Developmental Services (DDS), Central Office, seeks a talented and qualified individual for the position of Fiscal/Administrative Assistant to be based in Hartford, CT.

Position Highlights:
  • Full-time, 40 hours per week
  • First (1st) week
  • Monday - Friday
  • Hartford, CT
The Role:
This position will be responsible for performing paraprofessional level work in fiscal and administrative activities including the following: 
  • Maintaining, balancing, and reconciling an interrelated group of accounts; 
  • Accountable for an account receivable, purchasing, and or account payable process including varied and complex procedures and activities; 
  • Prepares simple financial statements and assists in preparation of complex financial statements; 
  • Calculates rates involving complex arithmetical formulas; 
  • Ensures that expenditures plus encumbrances are within appropriation limits; 
  • Reviews routine expenditures for compliance with itemized budgets; 
  • Utilize EDP systems for financial records and reports; 
  • Ensures that routine purchases are in compliance with contract provisions.
What’s In It For You:
  • To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;
  • Professional growth and paid professional development opportunities.
  • A healthy work-life balance to all employees.
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.
We hope you take this opportunity to continue your career and make an impaCT!

Selection Plan

In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

For Assistance in Applying:

Please read or watch our Applicant Tips on How to Apply!

Application Process:

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.

For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.

Selection Process:

If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418-6148 or (Edward.Magnano@ct.gov)

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

Read through this helpful link to prepare for your interview.

Contact Information:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.

Should you have any questions pertaining to this recruitment, please contact Ethan Ives at Ethan.Ives@ct.gov

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

EXAMPLES OF DUTIES

  • Performs paraprofessional level work in fiscal and administrative activities; 
  • Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; 
  • Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; 
  • Prepares simple financial statements and assists in preparation of complex financial statements; 
  • Calculates rates involving complex arithmetical formulas; 
  • Gathers and consolidates payroll and expenditure data for budget preparation; 
  • Ensures that expenditures plus encumbrances are within appropriation limits; 
  • Reviews routine expenditures for compliance with itemized budgets; 
  • Utilizes EDP systems for financial records and reports; 
  • Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; 
  • Independently prepares renewal or new contracts based on awards; 
  • Ensures that routine payments are in compliance with contract provisions; 
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of
    • bookkeeping, financial record keeping and basic governmental accounting principles and practices; 
    • basic procedures of budget preparation and control; 
    • payroll procedures, purchasing procedures and contract preparation; 
  • Skills
    • interpersonal skills; 
    • oral and written communication skills; 
  • Considerable ability in arithmetic computations; 
  • Ability to
    • audit financial documents; 
    • understand and apply statutes and regulations; 
    • utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
  • One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

  • Experience effectively communicating internally and externally with a diverse population both verbally and in written inquiries.
  • Experience with Microsoft office, including excel and outlook.
  • Experience with time management and the ability to multi-task.
  • Experience with organization and tracking of various types of data.
  • Experience with processing CORE CT transactions.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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